Alternate Solution for Letter of Credit

Case Study Abstract

This case study will provide a practical guide to letters of credit and as there is no functionality as of now to use Letter of Credit as a means of payment which is increasingly being used, a workaround in Oracle Payables to handle payments through Letters of Credit. Within its limitations it is hoped that:

This paper will serve as a basic tool in understanding letters of credit and The solution given in this case study is specific to Letter of Credit transactions of our client .

Case History
Documentary credits, commercial letters of credit or just letters of credit, play an integral part in facilitating international trade while providing a secure and reliable means of payment. Clients is using letters of credit. To map payments using Letters of credit in Oracle Payables module we suggested the given solution without any customization.

Pre-requisites.
DFF for tracking additional costs and PO for a respective LC
(Segment value set should be an LOV like vehicle number in AP)

Customize report should be developed which uses DFF values to see LC cost entries.

Results, Conclusion and Learnings

We concluded that we could provide a solution that could be adopted in Oracle Applications to record Letter of Credit transactions. The functional process we used is shown below.
1. Raise a Purchase Order

Raise a Purchase Order in Oracle Purchasing stating the description of goods, quantity, unit price, and terms of delivery. Purchase order would be issued after beneficiary examined that all the terms and conditions of letter of credit are/can be complied with. Letter of Credit number and/or other details can be tracked on Purchase Order with the help of

DFF.

2.

Record a Prepayment Invoice against Vendor

In case of confirmed sight letter of credit the confirming bank is obliged to honour the drawing without recourse to the beneficiary. Beneficiary (Seller) should present following documents to Advising / Confirming Bank: Account Prepayment General Creditor General 3. For Payment of the above Prepayment Invoice Debit XXXX Credit XXXX

Record a dummy payment against the above Prepayment Invoice. For making this dummy payment, a Dummy LC Bank or Dummy LC Bank Account (under a Bank through which Letter of Credit has been processed) can be created. Account Creditor General LC Payment Clearing Account Debit XXXX Credit XXXX

4. Simultaneously, raise an Invoice against Bank to record the liability towards payment made by Bank to Vendor. Account LC Payment Clearing Account Creditor General 5. Payment to Bank Account Creditor General Bank / Bank Clearing Account Debit XXXX Credit XXXX Debit XXXX Credit XXXX

6. For Payment of Insurance, Bank and Other Charges Record Invoices for respective Bank, or Agent Create standard invoices to record additional costs on LC. Enter LC number in DFF or any unused field on Invoice. A customized report should be created to see total balance per LC in Transfer Credit. Which then should be used as an additional cost while making Inter-org transfer
(Transfer Credit account will be used as a clearing account for additional costs)

Account

Debit

Credit

Transfer Credit Creditor General 7. Make Payment to Bank and Agents. Account Creditor General Bank / Bank Clearing Account

XXXX XXXX

Debit XXXX

Credit XXXX

8. Receipt of Goods On receipt of goods record a receipt transaction in Inventory Account Inv Rec Account AP Accrual Account Debit XXXX Credit XXXX

9.

Delivery of Goods

Record a Delivery Transaction in Inventory Account Inv Store Account Source IO Inv Rec Account 10. Inter-Org Transfer. Account Inv Store Account Destination IO ) Store Account Source IO Inv Transfer Credit Debit XX+YY Credit XX YY Debit XXXX Credit XXXX

10. On receipt of Invoice from Vendor Enter an Invoice in Oracle Payables & match it with Purchase order: Account AP Accrual Account Liability Account Debit XXXX Credit XXXX

11. Apply the prepayment against above Invoice Account Creditor Ledger Prepayment General Debit XXXX Credit XXXX