Operating Section 2010 Organization, Practices and Procedures

AMERICAN GAS ASSOCIATION Operating Section Practices and Procedures Table of Contents

September, 2010

Table of Contents
1 2 2.1 2.2 2.2.1 2.2.2 2.3 2.4 2.4.1 2.4.2 2.5 3 3.1 3.1.1 3.1.2 3.1.3 3.1.4 3.1.5 3.2 3.2.1 3.2.2 OPERATING SECTION OVERVIEW ............................................................ 1 ORGANIZATION ........................................................................................... 2 General.......................................................................................................... 2 Managing Committee .................................................................................... 2 Executive Committee ................................................................................. 2 Nominating Committee .............................................................................. 2 Operating Section Advocacy Committees ..................................................... 2 Technical Committee Structure ..................................................................... 3 Steering Group .......................................................................................... 3 Committee Sponsors ................................................................................. 4 Staff Executives............................................................................................. 4 OPERATING SECTION MEMBERSHIP ....................................................... 5 General.......................................................................................................... 5 Members .................................................................................................... 5 Associates ................................................................................................. 6 Corresponding Members ........................................................................... 6 Ex-Officio Participants................................................................................ 6 Committee Liaisons ................................................................................... 7 Clearance of Members .................................................................................. 7 Clearance for Service as a Committee Officer ........................................... 7 Service on Multiple Committees ................................................................ 7

3.3 4 4.1 4.2 4.3 4.3.1 4.3.2 4.3.3 4.4 4.5 5 5.1 5.2 5.2.1 5.2.2 5.2.3 5.2.4 5.2.5 5.3 5.4 5.5 5.6 5.7 5.7.1 5.8

Company Participation and Voting ................................................................ 8 SECTION OPERATIONS .............................................................................. 9 Calendar ........................................................................................................ 9 Elections ........................................................................................................ 9 Conferences and Other Technical Meetings ................................................. 9 Conference ................................................................................................ 9 Symposia, Workshops & Other Media ....................................................... 9 Costs/Registration ................................................................................... 10 Honorariums (Paid Speaker) and Speaker Registration .............................. 10 Meeting Locations ....................................................................................... 11 COMMITTEE OPERATIONS ...................................................................... 12 Committee Productivity................................................................................ 12 Committee Meetings ................................................................................... 12 Agendas................................................................................................... 12 Meeting Participation ............................................................................... 13 Fall Meetings ........................................................................................... 13 Spring Meetings ....................................................................................... 13 Roundtables............................................................................................. 14 New Member Orientation............................................................................. 14 Committee Minutes ..................................................................................... 14 Standards .................................................................................................... 15 Contacts with Government Agencies .......................................................... 15 Publications ................................................................................................. 16 Copyright ................................................................................................. 16 Special Projects........................................................................................... 17

5.9 5.10 5.11 5.12

Committee Project Reports ......................................................................... 17 Questionnaires and Surveys ....................................................................... 17 Ballots.......................................................................................................... 18 Liaison ......................................................................................................... 19 Appendix A- 1 CHARTER FOR THE MANAGING COMMITTEE ................ 20 Appendix A- 2 CHARTER FOR THE EXECUTIVE COMMITTEE ............... 23 Appendix A- 3 SCOPE OF THE TECHNICAL COMMITTEES .................... 25 Appendix A- 4 AGA OPERATING SECTION ADVOCACY COMMITTEE ORGANIZATION AND OPERATION........................................................... 37 Appendix B-1 CHARTER FOR THE OPERATING SECTION CHAIRPERSON .......................................................................................... 40 Appendix B-2 CHARTER FOR THE OPERATING SECTION VICE CHAIRPERSONS ........................................................................................ 42 Appendix B-3 CHARTER FOR THE COMMITTEE SPONSORS ................ 44 Appendix B- 4 POSITION DESCRIPTION FOR STAFF EXECUTIVE ........ 46 Appendix C- 1 DUTIES OF THE TECHNICAL COMMITTEE CHAIRPERSON .......................................................................................... 48 Appendix C- 2 DUTIES OF THE TECHNICAL COMMITTEE VICE CHAIRPERSONS ........................................................................................ 51 Appendix C- 3 SELECTION OF OFFICERS OF TECHNICAL COMMITTEE .................................................................................................................... 52 Appendix C- 4 OPERATIONS CONFERENCE PROGRAM ........................ 53 Appendix C- 5 DEVELOPING THE COMMITTEE ACTIVITIES .................. 57 Appendix C- 6 MINUTES OF COMMITTEE MEETINGS............................. 59 Appendix C- 7 COMMITTEE PROJECT REPORTS .................................. 64

*Note: For other Operating Section Awards refer to the Awards Manual.

1 OPERATING SECTION OVERVIEW

The Operating Section is one of three AGA Sections. The other Sections are 1) the Financial and Administrative Section and 2) the Operations & Engineering Services Associates Section. The AGA Operating Section provides a forum for industry experts to pool their collective knowledge to improve the state of the art in the areas of operations, maintenance, engineering and the technological aspects of, transporting, storing, distributing, measuring and utilizing natural gas. Its objective is to aid member companies in operating safely, efficiently, and reliably while continuing to serve the best interests of the customer and general public. Committee products include, but are not limited to: Technology Transfer, including publications and workshops; Operation Processes, including process implementation, best practices, and standards development; Regulatory Influence, including proactive measures, safety and codes; and Professional Development. In addition, the Operating Section, through its committee structure, provides for the exchange of information within the Section, AGAs membership, and the gas industry and with scientific, trade and governmental organizations. The Operating Section consists of a Managing Committee, technical committees, and Operating Section advocacy committees. These committees work together to anticipate, plan for and meet the operational challenges of the natural gas industry. They are committed to developing and maintaining safe, efficient, reliable, and cost effective gas systems.

2 ORGANIZATION
2.1 General The Operating Section (Section) includes the Managing Committee, the technical committees, and advocacy committees. The function and role of each of these is further defined in this section. The term "committees" as used in this manual refers to all committees of the Section. 2.2 Managing Committee The administration of the Section is vested with the Managing Committee. The Managing Committee establishes policies and procedures for the Section and has direct responsibility for continuity of effort and work within the Section. All Operating Section technical committees and advocacy committees report to the Managing Committee and their activities are subject to its review. The Managing Committees charter is given in Appendix A-1. 2.2.1 Executive Committee

The Executive Committee consists of the following officers of the Managing Committee: chairperson; first, second, and third vice chairpersons; immediate past chairperson; all past chairpersons who are still active on the Managing Committee, and the Operating Section advocacy committees chairpersons. The Executive Committee charter is given in Appendix A-2. For the Section chairperson and vice chairpersons, specific duties are set forth in Appendix B-1 and Appendix B-2, respectively. 2.2.2 Nominating Committee

The Nominating Committee selects nominees for the incoming third vice chairperson, vacant Executive Committee positions, and for members of the succeeding Nominating Committee. The membership of this committee is made up of the Section first vice chairperson and nine additional members of the Managing Committee. The membership of the committee is generally designed to provide for groups of three members serving their third, second, and first years. No member of this committee may serve more than three consecutive years. The Section chairperson, immediate past chairperson and the Staff Executive serve in an advisory capacity without voting rights. The committee is charged with presenting slates of candidates at the Section's Fall Meeting, where the slates are acted upon by the Section membership. The Operating Section First Vice Chairperson chairs the Nominating Committee. 2.3 Operating Section Advocacy Committees Operating Section advocacy committees, consisting of the Environmental Regulatory Action Committee, the Operations Safety Regulatory Action
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Committee, and the Building Energy Codes and Standards Committee, are established to develop and present an industry consensus in the federal regulatory and legislative areas. They are vested with AGA Board authority to take such actions as required to respond on behalf of AGAs membership to proposed rulemakings and recommendations promulgated by federal agencies. To accomplish their mission, the committees prepare written comments, provide technical justification for positions taken by the industry, testify if needed, and recommend litigation to the AGA General Counsels Office, as deemed appropriate. In addition to regulatory initiatives, the Building Energy Codes and Standards Committee also addresses building model codes and standards. The Operating Section advocacy committees' scopes of activity are covered in Appendix A-4. The Operating Section advocacy committees report to the Managing Committee of the Operating Section and to the Government Relations Policy Committee. The chairpersons of the Operating Section advocacy committees serve as liaison members of the Operating Section's Managing Committee and as members of the Executive Committee. Each committee chairperson will be appointed for a three-year term commencing with his/her date of appointment as chairperson. Meetings are held "as required." The Operating Section's Managing Committee is responsible for the establishment, continuance, discharge, and conduct of each advocacy committee. 2.4 Technical Committee Structure Technical Committees are established to address specific operational areas on a continuing basis. Their scopes of activity are covered in Appendix A- 3. The sole responsibility for the establishment, continuance, discharge and conduct of technical committees is vested in the Operating Section Managing Committee, subject to approval by the AGA Board of Directors. 2.4.1 Steering Group

The general leadership and direction of the committees are addressed by each committees Steering Group comprised of the committee chairperson, past chairperson, first, second and optional third vice chairpersons and active past chairpersons. The committees Staff Executive and Managing Committee Sponsor(s) are invited to attend all meetings of the Steering Group as well. The committee chairperson leads the Steering Group. Steering group members are strongly encouraged to attend the spring steering group planning meeting that brings together leadership of all technical committees. These officers serve for one year beginning on January 1. The function and responsibilities of the committee chairperson are itemized in Appendix C-1. Duties of the vice-chairpersons are shown in Appendix C-2.
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Officer nominees of committees shall be an employee of a full or limited member company, an active member of the committee and shall have demonstrated ability in the affairs of the committee. See Appendix C- 3. 2.4.2 Committee Sponsors

Each technical committee has a Managing Committee primary sponsor and one or more alternate sponsors who serve as a communication link between the Managing Committee and the technical committee. Sponsors are all members of the Managing Committee. A sponsor, primary or alternate, has certain specific functions and duties as more fully delineated in Appendix B-3. At least one of the sponsors is encouraged to attend each committee meeting of his/her technical committee. If the primary sponsor cannot attend, arrangements should be made for an alternate to attend. If none of the sponsors can attend, the primary sponsor should contact the technical committee chair both before and after the meeting to review pertinent issues. 2.5 Staff Executives AGA staff is assigned to committees as Staff Executives. They provide specialized services and expertise to assist the committee officers, committees and individual members in accomplishing the committee's work. See Appendix B4. All matters involving Association clearance or authorization are forwarded through the Staff Executives. In carrying out their duties, the Staff Executives shall act to advise and support the Section and its elements in addition to acting in an administrative capacity. The Staff Executive works with the committee officers to prepare an agenda for each committee meeting. The Staff Executive will distribute the agenda at least two weeks before the meeting registration or hotel reservation cut-off date, whichever comes first. In the event that the Staff Executive and committee officers are unable to develop an agenda by the deadline, the Staff Executive will develop a draft agenda by the distribution deadline.

3 OPERATING SECTION MEMBERSHIP

3.1 General There are four categories of committee membership: Members, Associates, Corresponding Member, Ex-officio participants and Liaison, as defined in subsequent paragraphs. 3.1.1 Members

Members are employees or official member company designates of full or limited member gas companies, holding companies or service companies (member companies), who possess the following qualifications: Proper knowledge, capabilities and interest in work areas of the committee, Energy and willingness to work purposefully on committee activities, and Enthusiasm for participation with an attitude of contributing to as well as receiving from committee work.

In accepting membership on a committee an individual assumes the following responsibilities: Acceptance of the role as a company representative that agrees to work with others to reach an industry consensus on key issues. Willingness to abstain from participation in the event of a conflict-ofinterest situation, Active participation on the committee, such as participation in meetings, audio conferences, webcasts or on committee projects. Active support of committee-sponsored programs and conference meetings. Review and abidance by the Operating Section Organization, Practices & Procedures manual.

Some on-the-job time and in house staff support may be required

Companies have found active participation on the committee to be time well spent in comparison to the benefits derived from AGA committee involvement. 3.1.2 Associates

The classification of Associate Member has been established to provide employees of Associate Member companies of AGA an opportunity to participate in select technical committee meetings. The Associate member must be a member of the Operations & Engineering Services Associates Section in order to participate on the technical committees of the Operating Section. The qualifications and responsibilities listed for Members of the technical committees are also applicable to Associate Members (see 3.1.1). Each committee shall determine whether to permit Associate Member participation. All technical committees reserve the right to conduct any portion of a committee meeting without the presence of Associate Members. Associate Members must review and abide by the Operating Section Organization, Practices and Procedures as well as the Operations & Engineering Services Associates Section Organization, Practices and Procedures manuals. Requests/suggestions/comments regarding Associate Member participation may be directed to the Staff Executive and/or the chairperson of the Operations & Engineering Services Associates Section Managing Committee. 3.1.3 Corresponding Members

Members are employees or official member company designates of Full or Limited member gas companies, holding companies or service companies (member companies), who possess proper knowledge, capabilities and interest in work areas of committee and want to be kept apprised of committee activities but do not wish to commit as an active committee member. Corresponding members receive all mailings/correspondence of the committee and may participate in committee programs and activities. 3.1.4 Ex-Officio Participants

An Ex-officio is a representative of a government agency, educational institution, affiliated association, or non-profit research agency who participates in the committee because of that employment. In addition, a former committee participant who is no longer employed may be eligible for Ex-officio status if the committee steering group determines that the persons participation can bring value to the committees activities. A committee participant who is retired and starts a consultancy business all by himself (without any full time paid employee working for him/her), may be eligible for Ex-officio status, subject to same
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determination by the steering group. The qualifications and responsibilities listed for members of the committees are also applicable to Ex-officio participants. The Ex-officio will have access only to his/her committee page at the AGA website. Ex-officio status shall be reaffirmed on an annual basis. 3.1.5 Committee Liaisons

Each technical committee may appoint a Committee Liaison(s) to another technical committee. All technical committees reserve the right to conduct any portion of a committee meeting without the presence of Committee Liaisons. 3.2 Clearance of Members All committee officers and all committee members of full and limited member companies must be cleared by their management through the formal AGA clearance process for service on the committee. Lists of nominees are sent by AGA in the fourth quarter to company clearance officers for annual review. Proposed members are accepted into the nomination, unless specifically rejected or changed by the clearance officer. The committee's Staff Executive will notify the chairperson periodically as prospective members to the committee are cleared. Each new committee member is sent a copy of pertinent orientation material, receives copies of the minutes of the most recent meetings of the committee and is referred to the Operating Section Organization, Practices, and Procedures manual posted on the AGA website at www.aga.org. The committee chairperson or designated vicechairperson should also contact and welcome each new member of the committee. 3.2.1 Clearance for Service as a Committee Officer

Clearance for service as committee officers is initiated each year at the Fall Committee meeting. The chairperson should be prepared to continue as a member of the committee for at least one year after his/her tenure in office. 3.2.2 Service on Multiple Committees

Individuals are discouraged from serving simultaneously on more than one technical committee. However, a member of one committee may be listed on the roster of another committee as a liaison or as a corresponding member.

3.3

Company Participation and Voting Member companies may assign more than one representative to a committee. However, each member company is limited to one vote.

4 SECTION OPERATIONS
4.1 Calendar The American Gas Association functions through a cycle known as the "Association Year," which begins on January 1 of each year. 4.2 Elections Nominations for committee officers begin in the fall prior to the Operating Section year in which they assume their duties. The officers of the Section are elected for a one-year term at the Section's Fall Committee Meetings from a slate developed by the Nominating Committee of the Section. 4.3 Conferences and Other Technical Meetings The Operating Section, through its committees, sponsors various types of technical meetings during the year. These include the Operations Conference held in the spring of each year, together with symposia, workshops, audio conferences and webcasts. Professional Development Hours (PDH) are made available for the various technical meetings of the Operating Section. The following terms and practices have been established for conference and other technical meetings. 4.3.1 Conference

A primary Section activity, which constitutes the major technical program of the Operating Section, includes the annual Operations Conference held in the spring of each year. This conference broadly covers the fields of gas distribution and transmission operations. It provides a forum for timely dissemination of knowledge in the related fields through the joining of all technical committees in the Section. An operations exhibition is held in conjunction with the Conference every other year (i.e., in the odd-numbered years). See Appendix C-4 for Conference details. 4.3.2 Symposia, Workshops & Other Media

Symposia are defined as technical meetings devoted to a limited subject field that would not normally attract interest at a regular conference, due to the depth of detail or the interest of the attendees. Symposia may be sponsored by one or more committees of the Operating Section or other AGA Section, either

individually or jointly or with other associations or institutions. The AGA Plastic Pipe Symposium is an example. Workshops are less structured programs of specific interest sponsored by any committee of the Section. These may involve only the committee or may include broader participation of interested parties outside of the committee. A workshop must be based upon a planned program and the discussion leader must work from a planned approach. The production of technical papers is not necessary. However, the posting on AGAs website of presentations and other workshop products is encouraged for AGA member access. Audio conferences and Webcasts are valuable communication tools to use on appropriate topics. Several people at a company can participate with minimum expense involved. 4.3.3 Costs/Registration

The costs incurred by the Association must be underwritten by the registration fee for conferences, symposia, workshops, audio conferences, webcasts and technical committee meetings. Sufficient lead-time must be considered in scheduling these meetings in order for staff to make any needed hotel arrangements, to promote the meetings and to provide other support required. 4.4 Honorariums (Paid Speaker) and Speaker Registration Honorariums, speaker fees and expenses are not normally provided to speakers at section-sponsored meetings and symposia and require AGA management preapproval. Where special consideration is required, the following guidelines apply: Featured speakers at the general session or luncheon of the Operations Conference or luncheon speakers at symposia will normally be granted a complimentary registration. Association members, employees of member companies and manufacturers representatives presenting technical papers are expected to register as a paying participant in the meeting, unless attending only for the presentation. Employees of government, educators and other non-industry persons presenting technical papers may pay the AGA member rate or be granted complimentary registration on a case-by-case basis. Such approval must be cleared through the appropriate AGA conference/meeting coordinator.

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4.5

Meeting Locations Locations of the spring and fall committee meetings and the Operations Conference are selected based on various criteria that benefit the majority of meeting participants and meeting objectives. Committees are strongly encouraged to hold their meetings at these contracted locations over the contracted dates. Meeting sites are usually rotated from one part of the country to another in order to equalize travel distances for all members as much as possible. Technical committees should coordinate with their Staff Executive for location and dates of Symposia and Workshops.

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5 COMMITTEE OPERATIONS
Technical committees of the Section generally meet a minimum of two times per year at the Sections annual spring and fall Committee Meetings. The Staff Executive needs to be informed of any separate meeting request no less than six months and preferably one year prior to the scheduled meeting. Additional faceto-face meetings of the committee may be scheduled as required but must be approved by the Executive Committee. All committee activities should be coordinated through the committee Staff Executive. 5.1 Committee Productivity The committees of the Section exist to serve the industry as a whole, not just the segment of the industry represented by the committee membership. The committees identify projects that meet the Sections mission, included would be projects related to the Sections core competency. The projects planned for each year are approved by the Managing Committee. See Appendix C- 5. Each committee is expected to prepare or sponsor papers of technical merit for the Section's Operations Conference, sponsor workshops and/or symposia, and produce information useful and broadly applicable to the industry. 5.2 Committee Meetings 5.2.1 Agendas

All committee meetings will be based upon a pre-planned and written agenda listing specific items to be covered. All committees should consider including the following topics in their agenda: Advocacy, Best Practices, committee projects, education and information (e.g., publications, conferences, workshops, AGA activities, etc). The agenda should contain enough detail to advise the committee member exactly what business is planned for the meeting. A copy of the agenda must be submitted by the AGA Staff Executive to the AGA General Counsels Office for review. All agendas must have attached the AGA Antitrust Compliance Guidelines located at www.aga.org/antitrust. The first agenda item following member introductions must be the chairperson calling participants' attention to the AGA Antitrust Compliance Guidelines and requesting that they review and abide by the Guidelines, that the Guidelines must be followed throughout the meeting

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and that any concerns be brought to the immediate attention of the chairperson and/or AGA Staff Executive. 5.2.2 Meeting Participation

Meetings of the technical committees are open to any member and the Operations & Engineering Services Associates Section (when such membership is permitted by the committee) and such guests from outside, as approved by the committee chairperson. The committee officers, however, retain the right to close portions of the meeting. Members planning to bring guests to a committee meeting should clear it with the chairperson and Staff Executive prior to the meeting. 5.2.3 Fall Meetings

All committees are strongly encouraged to meet at the Section's annual Fall Committee Meetings, unless approved otherwise by the Executive Committee. Meetings normally will be conducted during September or October. Steering Group planning meetings should be conducted prior to the full committee meetings. In conjunction with the Fall Meetings, each committee will have the opportunity to conduct special workshops and/or roundtables. Key elements of the Fall Meetings include the following sessions and responsibilities. 5.2.4 Sponsor and Staff Reports Addressing issues and programs of the committee that further the technical expertise of industry representatives Selecting new officers for the coming year Discuss topics of interest for the Operations Conference Discussion of future committee workshops and roundtables projects, including committee

A roundtable session related to the committees area of interest Identify key meeting highlights

Spring Meetings

Committees will hold their Spring Meetings in conjunction with the annual Operations Conference, exceptions permitted only with advance approval. Committee meetings will not be allowed to take place during the Operations

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Conference sessions, unless pre-approved. include: 5.2.5

Key elements of these meetings

Addressing issues and programs of the committee that further the technical expertise of industry representatives. The Steering Group Planning Meeting summary Work assignments of the committee for the coming year. Completing draft committee projects for the following year. Conducting regular committee business and initiating conference planning for the following year. Planning for pertinent roundtables, workshops and audio conferences Recognize individual award recipients

Roundtables

Roundtables are defined as an intra-committee meeting focused on technical issues of recent or anticipated significance. They are normally held in conjunction with regular meetings of the committee, following symposia and workshops, sponsored by the committee, or following regular conference programs. AGA staff, however, should be advised so that they can coordinate facility arrangements. 5.3 New Member Orientation Each committee is encouraged to brief and promote early involvement of new members. At a minimum, the committee chairperson or a member of the steering group should make a special effort to welcome new members to the committee. In addition, Staff Executive will provide a welcome letter, copies of previous meeting minutes, and other pertinent Section references to new members. 5.4 Committee Minutes Minutes are required for each committee meeting. The minutes should be brief, typically no more than 4 to 10 pages in length, and contain all substantive decisions, action items and project status reports. A one-page Highlights summary listing the key elements of each meeting should be completed and given to the committee Staff Executive by the end of the committee meeting. With the exception of the Managing, Executive and Nominating Committees, the minutes are processed as follows.
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A draft of the minutes is prepared by the second vice chairperson, or designated secretary, and forwarded to the steering group as promptly as possible. The steering group, within two weeks of receiving the draft, makes any additions or corrections they deem appropriate and forwards the corrected draft to the committee Staff Executive. The Staff Executive will have the corrected minutes reviewed by the AGA General Counsels Office and then sent to the committee and posted on the committee web page. The Staff Executive should send the minutes to all members of the committee and liaison representatives with the committee. The approved minutes and one page summary will also be posted on the committee web site. Appendix C-6 details the methodology and sample general format to be employed in preparing committee minutes and one-page summary. 5.5 Standards The American Gas Association fully cooperates with national standards organizations, such as the American National Standards Institute (ANSI), in the development of standards addressing concerns of the Association and its members. The following general comments apply to AGA committee involvement in evaluating national standards: Committees are encouraged to identify areas where national standards should be developed or revised to address industry-wide concerns. A committee may be involved in developing, reviewing or monitoring draft standards in its field of interest. A member of a technical committee involved in standards development should communicate their work to the Staff Executive and the committee.

Note: Nothing in this document shall preclude the development of technical reports by the committee detailing a technique or methodology. Use of such reports, however, should be voluntary and users should rely on their own independent judgment or, as appropriate, seek the advice of a competent professional. The Association may prepare reports delineating one or more processes, practices, procedures or methodologies. It cannot delineate the only process, practice, procedure or methodology to be utilized. Reports of this nature should not be construed as standards. A review of these reports by the AGA General Counsels Office is required before publication. 5.6 Contacts with Government Agencies All committee contacts with government agencies with regard to changes in regulations must be coordinated through the appropriate Operating Section
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advocacy committee(s). Contacts for speakers at conferences and symposia, or for any other purpose, must be coordinated through the committee Staff Executive. 5.7 Publications Committees are encouraged to develop, revise and maintain documents, such as manuals, white papers, reports, technical notes, etc., that are considered to be beneficial to the AGA members and the natural gas industry. Such documents shall be published, sold and distributed by AGA through its budgetary provisions. All AGA publications should include the Disclaimer & Copyright language as found in Appendix C-7.5. A publication proposal shall be approved by the committee that takes the responsibility of its development, maintenance and revisions. Once approved, the originating committee Staff Executive, in consultation with the committee steering group, shall prepare a proposal for the publication in order to include it in the annual committee project report (CPR) (seeAppendix C-7.7). The Managing Committee shall have the final authority to approve the publication proposal while reviewing annual CPRs. The committee Staff Executive shall process the draft publication through the originating committee and ballot it with the Managing Committee and any other committee as deemed appropriate. The ballot for the final draft publication can be sent to the originating committee, other committees and the Managing Committee, all at the same time. The returned ballot comments and negative votes shall be addressed by the task group that primarily worked on the document. If the resolution of comments and negative votes require substantive changes in the document, it shall then be re-balloted with all the committees that were originally balloted. Whether the changes are substantive or not shall be decided by the originating committee. The Staff Executive shall obtain clearance of the final version of the publication from the AGA General Counsels Office. The committee Staff Executive will keep the necessary records of the balloting and resolutions of comments and negative votes. Please refer to Appendix C-7.10 for the AGA Publication Flow Chart.

5.7.1

Copyright

Data, information or other content provided to the AGA by members shall be and remain that member's property. All other information gathered or provided by the AGA shall be and remain the property of the AGA. By contributing data, information or other content to AGA, committee participants provide AGA an
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unlimited, worldwide, perpetual, royalty-free license to display, parse, modify, reproduce, copy, transmit, translate, perform, publish, broadcast, prepare derivative works or disseminate thereof the data, information or other content, internally, and to third parties. Committee participants shall not submit any data, information or other content that: violates or infringes the rights of any persons, including without limitation rights in copyrights, patents, trademarks or other intellectual property rights; is libelous, defamatory, obscene, pornographic, abusive or otherwise violates any law; or to further, any illegal purposes. Non-members who provide articles for AGA publications should endorse a license allowing AGA to edit, publish, reproduce and distribute the article. See Appendix C-7.8, Copyright License for Articles. Members collaborating to produce, revise, modify, refine, or amend an AGA publication should endorse an assignment allowing AGA to edit, publish, reproduce and distribute the publication. See Appendix C-7.9, Copyright Assignment for Committees. 5.8 Special Projects The Managing Committee may make special requests of committees outside of the planned program of that group. These are intended as short-term efforts to accomplish a specific objective and can normally be handled by an ad hoc group within the committee. 5.9 Committee Project Reports Committees will provide a list of the committee projects. Based on committee input, committee projects for the following year will be developed by the committees chairperson, Steering Committee, Staff Executive and Sponsor(s) during the first quarter of the year and then referred to the full committee for approval during the Spring Committee meetings. The committee project summaries will then be submitted to the Managing Committee for comment and to the Executive Committee for approval. Special attention should be paid to those projects requiring AGA funding for the following year. The committee projects should be reviewed at each committee meeting. See Appendix C- 7 for a description of the contents of these reports and example project forms. 5.10 Questionnaires and Surveys Committees may find it important to develop brief questionnaires, surveys and other forms of information exchanges for timely input to operational questions. All such inquiries to be circulated inside and/or outside the membership must be
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forwarded to the Staff Executive for processing through the Association, including the AGA General Counsels office prior to release. The appropriate legal language developed by the AGA General Counsels Office must be included in the questionnaire. Copies of the questionnaire summaries should be sent to the appropriate Staff Executive. The Staff Executive will then submit the summary to the AGA General Counsels Office for review prior to any distribution. Questionnaires seek industry information to help members address internal operational needs. The information contained in these materials is intended for educational, background and informational purposes only. Responders should review the AGA Antitrust Guidelines prior to any response or discussions and no information shall be disseminated or discussed that violates those guidelines. Because of the informal nature of the responses, members may not use, copy, reproduce, transmit, translate, offer for sale, sell, display, perform, distribute, publish, broadcast, circulate, modify, create derivative works of, disseminate, or commercially exploit the responses without the written consent of the Association and responding member companies. 5.11 Ballots Should it become necessary to obtain a vote on a committee proposal (e.g. white papers, publications, etc.) by means of a ballot of committee members, the ballot must contain the following and the following rules shall apply: A statement of the proposal A deadline for response Provision for approve; approve with comment; disapprove with comment; and abstain with comment Adequate space for notation or comment Name and Company of responder, and date

For a committee ballot, staff will assist in preparation and distribution of the ballot. Information copies of the ballot will be provided to the Sponsors. The Staff Executive is responsible for preparing and submitting to the committee sponsor and committee members the results of the balloting. For a publication ballot, a summary statement must be prepared for the task group created to develop the publication and should contain the following: Number of voting members on the committee

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Number of approve and approve with comment votes and the percentage this number is of ballots cast, plus a brief statement of any comment received The number of disapprove votes and the percentage this number is of the ballots cast, plus a brief statement of any comment received The number of abstain votes and the percentage this number is of the ballots cast, plus a statement of the comments relative to abstentions A summary of comment resolutions plus proposed recommendations for further action, if necessary.

5.12 Liaison Committees are encouraged to establish a liaison to other committees with areas of common interest. These liaison members will be identified on the rosters of the committee of interest at the beginning of the Section year and will receive copies of minutes, notices, etc. They are encouraged to communicate with the committee chairperson or appropriate committee members for additional details in areas of specific concern. They may attend such meetings of the committee of interest as is necessary, but such attendance is not mandatory. Their function is primarily a communication link to ensure a minimum redundancy in committee activities. Committees desiring to establish liaisons with other Operating Section committees should submit the name of the liaison to their Staff Executive. Staff will then ensure that appropriate approvals are obtained and that the names are added to the roster.

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OPERATING SECTION ORGANIZATION Appendix A- 1 CHARTER FOR THE MANAGING COMMITTEE

A-1.1. Who Should Read This Managing Committee Members Operating Section Advocacy Committee Chairpersons A-1.2. Purpose The Managing Committee is responsible for conceiving, formulating and distributing objectives, polices, practices and procedures of the Operating Section and for monitoring the Sections activities in order to further the continued improvement of the Section. A-1.3. Membership Members are the senior gas operations person, preferably an officer of an American Gas Association member company. The Section officers are members of the Managing Committee and include the chairperson, the first, second and third vice chairpersons, the immediate past chairperson and the Section Staff Executive. A-1.4. Ex-Officio Participants Representatives of affiliated regional gas associations, the American Public Gas Association and U.S. natural gas research consortiums may be accorded Exofficio participant status. This status may also be given to chairpersons of the Operating Section advocacy committees, representatives of manufacturer associations, and representatives of affiliated organizations and agencies. The AGA Operations and Engineering Services Associates Section Managing Committee appoints a liaison to the Operating Section Managing Committee to participate with Ex-officio status. Clearance is obtained through the organization represented. A-1.5. Activities and Responsibilities a) Develops and maintains a written statement of Operating Section organization, practices and procedures. b) Oversees establishment, continuance and discharge of technical committees of the Operating Section subject to the approval of the AGA Board of Directors.
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c) Approves the Committee Project Reports of the committees to ensure they meet the Operating Section mission. d) Reviews and acts upon the proposals of the Section's technical committees and Operating Section advocacy committees, task forces and task groups. e) Requests reports and recommendations from the committee sponsors and technical committee chairpersons as necessary to carry out responsibilities. f) Advises the Managing Committees AGA Staff Executive as to the Operating Section's needs for AGA staff services. g) Serves as sponsors to the various technical committees. A-1.6. Meetings a) The Managing Committee shall meet at such times and places as the Section chairperson may designate. A meeting can be called by the Section chairperson or at the request of not less than five of the Managing Committee members. All meetings require written notice at least ten days prior to the meeting. b) At least two meetings of the Managing Committee shall be scheduled during each Section year. Agendas for the Managing Committee's work at the meetings shall include the following: Report from the Operating Section chairperson covering the key points of the Section's work during the year. Business pertinent to the management and continuity of the Section's activities. Recommendations on future dates and locations for Operating Section meetings.

c) Meetings will be called for the purpose of reviewing all Section activities and for developing policy for the Section, as within the limits permitted by the Board of Directors, and for establishing the practices and procedures for its implementation. d) Summaries of the Managing Committee meetings will be sent to all Section technical committee chairpersons and Managing Committee members.

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e) Twenty (20) members shall constitute a quorum at all meetings of the Managing Committee. A-1.7. Authority The authority of the Managing Committee of the Operating Section is both advisory and executive in nature. The committee is delegated authority to carry out its responsibilities within the framework of approved policies, procedures and activities. Specifically, it has: a) Authority to prepare and issue policies, practices and procedures governing the conduct of the Operating Section not contrary to the policies and procedures of the Association or its Board of Directors, and b) Authority for the administration of the policies, practices and procedures of the Operating Section within the limits approved by the Association's Board of Directors.

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OPERATING SECTION ORGANIZATION Appendix A- 2 CHARTER FOR THE EXECUTIVE COMMITTEE

A-2.1. Who Should Read This Managing Committee Chairperson, Vice Chairpersons, Immediate Past Chairperson and Past Chairpersons Still Active Operating Section advocacy committee Chairpersons A-2.2. Purpose The Executive Committee of the Operating Section of the American Gas Association is responsible for: a) Recommending and assisting in the development of objectives, policies, practices and procedures to further the improvement of Operating Section activities, b) Reviewing and acting upon the proposals of Section committees, and c) Handling matters, which call for prompt action, between meetings of the Managing Committee. A-2.3. Membership Members of the committee are the Section chairperson; Section first, second and third vice chairpersons, Section Staff Executive, immediate past Section chairperson, the Operating Section advocacy committee chairpersons, and past Managing Committee chairpersons who are still active members of the committee. A-2.4. Officers Officers of the committee are the Section chairperson and the Section Staff Executive. The Executive Committee chairperson is the Section chairperson. The Section Staff Executive handles the secretarial functions of this committee. Term(s) of office coincide with the Section year. The first vice chairperson will serve as chair of the Nominating Committee and as sponsor for the Operations Conference. A-2.5. Activities and Relationships

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a) Considers and recommends to the Managing Committee changes in or additions to the Section's practices and procedures that will improve or facilitate administration of the Section's business. b) Reviews and acts upon the proposals of the Sections technical committees, regulatory committees and Sections task forces/task groups to provide recommendations to the Managing Committee. c) Acts on behalf the Managing Committee on all matters, which call for prompt action between meetings of the Managing Committee, such as approving assignment of AGA representatives to gas operations-related standards committees supported by other organizations. A-2.6. Meetings The Executive Committee meets at such times and places as it may designate or upon ten days' written notice by the call of the Executive Committee chairperson or by not less than four of the committee members, which constitutes a quorum.

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OPERATING SECTION ORGANIZATION Appendix A- 3 SCOPE OF THE TECHNICAL COMMITTEES

A-3.1. Who Should Read This All Committee Members A-3.2. Committee Specific Scopes A-3.2.1 Corrosion Control Committee 1. Evaluates application of corrosion mitigation methods to natural gas drilling, gathering, storage, transmission, and distribution systems. 2. Initiates discussion and research that will lead to development of improved techniques for the application of corrosion control technology and integrity management. 3. Provides forum to promote the use of best practices and procedures for the application of cathodic protection in accordance with recognized engineering practices and procedures and the rules and regulations of government authorities. 4. Provides technical support and leadership with other committees in applying transmission and distribution integrity management processes and procedures. 5. Provides technical support and leadership with other committees to support AGA activities for federal regulatory enhancements to transmission or distribution integrity management. 6. Supports AGA events by providing technical support and leadership on program content and making presentations on corrosion control and integrity management topics. 7. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 8. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications, and 9. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the

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committee's scope of activities, and advises the Managing Committee of items of concern. 10. Provides liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 11. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. 12. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. A-3.2.2 Distribution Construction and Maintenance Committee 1. Reviews field practices and procedures, tools and equipment utilized in the construction, maintenance, operation and inspection of distribution systems and the components of such systems. 2. Develops surveys, testing practices and other procedures utilized in the evaluation of distribution systems and the components of such systems. 3. Develops crew organization, job training, field communication and record systems as these pertain to the construction and maintenance of distribution systems and the components thereof. 4. Develops equipment, programs and practices to minimize damage to distribution facilities from outside forces. 5. Develops innovative programs to encourage employee development, job enrichment, and productivity gains. 6. Exchanges information on fleet management work. 7. Monitors gas industry right-of-way and paving restoration issues in cooperation with Distribution & Transmission Engineering Committee. 8. Develops, advances and applies the materials management concept, encompassing procurement, purchasing, materials handling, expediting traffic and inventory control, whereby the materials function is viewed from a broad company viewpoint.

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9. Shares best practices and procedures for safe, reliable and cost-effective delivery of natural gas through the construction and maintenance of gas distribution systems in compliance with codes and standards. 10. Identifies research priorities to enhance the safe, reliable and cost-effective delivery of natural gas. 11. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 12. Shares and develops innovative methods of procuring, operating, maintaining and disposing of fleet vehicles and work equipment in a safe, efficient and effective manner. 13. Develops and publishes committee reports and technical papers and provides liaison with and encourages liaison from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest. 14. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 15. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern. 16. Provides liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 17. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. A-3.2.3 Distribution Measurement Committee 1. Reviews shop and field procedures for handling, testing and maintaining metering and associated equipment used on distribution system lines from the transmission line gate station to the customer's connection downstream of the meter.

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2. Evaluates design, maintenance, management, and testing operations for gas measurement, regulators, and associated station equipment used on the gas distribution systems. 3. Analyzes and monitors performance and utilization of gas measurement and associated station equipment, and evaluates equipment data for accuracy, reliability, and safety considerations. 4. Applies and reviews methods, procedures, systems, and techniques to collect, audit, and transfer distribution measurement data for end users. 5. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. 6. Develops and publishes presentations, programs, reports, research, and technical notes on gas measurement for reference by the members and the gas industry. 7. Provides an avenue to review and coordinate responses and input on issues relative to regulatory, legislation, and/or code and standards which affect gas measurement. 8. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 9. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 10. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern. 11. Provides liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 12. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. A-3.2.4 Distribution & Transmission Engineering Committee

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1. To collect, develop, and disseminate technical data and information with specific reference to: The mechanical design of distribution & transmission systems and the components of such systems. The analysis of the capability and capacity of distribution & transmission systems and the components of such systems. The development of suggested practices and procedures related to distribution & transmission design as required by rules and regulations promulgated by governmental authority. Investigation and application of management science, economic analysis, and other analytical tools to all aspects of the design of distribution & transmission pipeline systems. New computer technologies and their applicability to the mechanical design, analysis and operation of distribution & transmission systems and their components.

2. To sponsor programs, papers and cooperative efforts in related technical symposia, the publication of committee reports and papers, and develops articles for publication. 3. To monitor and review Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities; and to advise the Managing Committee of items of concern and assist in developing position papers to positively influence rulemaking. 4. To provide liaison with appropriate industry groups, professional associations, research organizations, and other committees for the exchange of information and technical assistance in the areas of interest. 5. To identify research priorities to enhance the safe, reliable and costeffective delivery of natural gas. A-3.2.5 Environmental Matters Committee 1. Collects, develops and disseminates technical data and information relating to environmental matters. 2. Fosters appropriate research related to environmental subject.

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3. Provides technical support to the Environmental Regulatory Action Committee for Environmental Affairs and related functions of the American Gas Association. 4. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. 5. Sponsors programs, papers and presentations within the industry at related technical symposiums. 6. Develops and publishes committee reports and technical papers and provides liaison with and encourage liaison from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest. 7. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern. A-3.2.6 Gas Control Committee 1. Develops improvements for all phases of gas dispatching and coordination of these activities to achieve the goals of safety, conservation, economical operation, and technical achievement and to serve the public interest. 2. Advances knowledge and techniques through the collection, investigation, discussion and dissemination of ideas, information and methods related to gas dispatching operations and system control. 3. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas 4. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 5. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 6. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern.

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7. Provides liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 8. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. 9. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. A-3.2.7 Natural Gas Security Committee 1. Provides a forum for the identification, development and communication of innovative and cost effective security solutions for the natural gas industry. 2. Provides insight on physical infrastructure security related pursuits by AGA operating, government relations and regulatory affairs Sections. 3. Identifies research priorities to enhance the safe, reliable and cost-effective delivery of natural gas. 4. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 5. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 6. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern. 7. Provides liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 8. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest.

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9. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. A-3.2.8 Plastic Materials Committee 1. Evaluates new plastic materials for gas piping systems. 2. Develops and evaluates new fabrication techniques for plastic gas piping systems. 3. Evaluates the performance of plastic materials in gas piping systems. 4. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 5. Fosters research areas related to committee activities, including the definition of problems and the collection of data pertinent to the research and development of specific research proposals. 6. Provides liaison with appropriate industry groups, professional associations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 7. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 8. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee of items of concern. 9. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. A-3.2.9 Safety and Occupational Health Committee 1. Promotes safety and health programs in order to protect employees and the general public. 2. Sponsors programs and papers, cooperative effort in related technical symposia, the publication of committee reports and papers and the development of articles for publication.

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3. Monitors and reviews federal regulations, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the managing committee of items of concern. 4. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. 5. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publication. 6. To provide liaison with appropriate industry groups, professional associations, research organizations and other committees for the exchange of information and technical assistance relative to the concerned areas of interest. 7. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 8. Develops and publishes committee reports and technical papers and provides liaison with/from appropriate national and international industry groups, professional associations and other committee for the exchange of information and technical assistance relative to areas of interest. A-3.2.10 Supplemental Gas Committee 1. Represents the interests of supplemental gas supply operations which may include but not be limited to liquefied natural gas, LPG-Air, synthetic natural gas, landfill gas, methanol, biomass gas, coal gasification, hydrogen, unconventional gas, and their processing, conditioning, storage, transportation, regasification, and utilization. 2. Shares techniques, developments, and practices in supplemental gas supply operations. 3. Shares planning, design, safe practices, emergency procedures, operations, maintenance, in supplemental gas supply facilities and other gas supply operations. 4. Monitors, recommends, and reports industry relative codes and standards activity including changes, proposals, etc. 5. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas.

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6. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 7. Develops and publishes committee reports and technical papers and provides liaison with and encourages liaison from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest. 8. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest. 9. Monitors and reviews Federal legislation, codes, and associated rulemaking activities which affect the industry and are within the committee's scope of activities, and advises the Managing Committee and Operations Safety Regulatory Action Committee of items of concern. A-3.2.11 Transmission Measurement Committee 1. Develops, collects, assesses and disseminates technical data and information with specific reference to: Procedures, practices, and guidelines for the safe and effective installation, operation, testing and maintenance of metering and associated equipment including volume and pressure control equipment used in production, gathering, and transmission of natural and substitute gas from the source to the outlet of a transmission line gate station, Scientific principles, applications and usage of all types of volumetric, mass and energy metering devices associated with the equipment specified above, and Equations and formulas, and their practical implementation for usage in calculating accurate volumetric, mass and energy quantities.

2. Sponsors programs, papers and presentations within the industry at related technical symposiums, and provides liaison with and encourages liaison from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest. 3. Investigates new technologies related to areas of interest.

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4. Identifies and fosters research ideas related to committee activities, including the definition of problems and the collection of data pertinent for support of research proposals. 5. Monitors and reviews Federal regulatory and legislative issues, which are within the scope of the committee activities, and advises the Managing Committee items of common concern to both LDC and pipeline members of AGA and whether they are being addressed by any other organizations. 6. Develops and publishes reports, manuals and engineering technical notes for reference by the members and the industry. 7. Suggests methods, systems, procedures and techniques to collect, audit and transfer measurement data. A-3.2.12 Underground Storage Committee 1. Monitors development and operation of underground gas storage activities. 2. Reviews the role of underground storage as a result of: Restraints of supply and possible new use of supplemental fuels, Public concerns - environment, safety, aesthetics, and New and impending rules, regulations, codes and legislation.

3. Discusses the science and art of exploring for, drilling and producing natural gas. 4. Identifies research priorities to enhance the safe, reliable and cost effective delivery of natural gas. 5. Sponsors programs and papers in a cooperative effort in related technical symposia, sponsors the publication of committee reports and papers, and the development of articles for publications. 6. Develops and publishes committee reports and technical papers and provides liaison with and encourages liaison from appropriate national and international industry groups professional associations and other committees for the exchange of information and technical assistance relative to areas of interest. 7. Collects, develops, and disseminates technical data and information with specific reference to the committees scope of interest.

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A-3.2.13 Utility and Customer Field Services Committee 1. Develops and/or promotes the safety and integrity of systems and protecting the public, employees and property. 2. Evaluates customer service, installation, and maintenance activities on consumers' premises beginning at the gas meter or at the property line through the end utilization of gas. 3. Evaluates internal customer service department activities, such as service technicians training, supervisory control, service procedures, order dispatching, service policies, service and installation of equipment and applicable codes. 4. Develops emergency response, restoration of service, mutual aid or compliance activities. 5. Reviews corollary areas such as customer relations and education, appliance venting and air supply, codes and standards, regulatory requirements, utilization research and environmental matters, training manuals and programs, customer and employee safety, appliance performance and serviceability. 6. Evaluates technology, field communications record keeping, productivity and satisfaction measures as they relate to field services. 7. Investigates new technologies as related to our areas of interest. 8. Sponsors programs, papers and presentations within the industry at related technical symposiums. 9. Develops and publishes committee reports and technical papers and provides liaison with and encourage liaison from appropriate national and international industry groups, professional associations and other committees for the exchange of information and technical assistance relative to areas of interest.

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OPERATING SECTION ORGANIZATION Appendix A- 4 AGA OPERATING SECTION ADVOCACY COMMITTEE ORGANIZATION AND OPERATION

A-4.1. Who Should Read This Members of the Environmental Regulatory Action Committee, Operations Safety Regulatory Action Committee and Buildings Energy and Codes Committee A-4.2. Purpose The purpose of the Operating Section advocacy committees is to develop and to advocate AGA membership positions on regulatory actions by federal government agencies, which are considered to be priority issues because of the potentially significant effect on memberships gas operations and to advise the AGA Government Relations Policy Committee on related legislative matters. A-4.3. Scope The Operating Section advocacy committees are vested with AGA Board authority to take such actions as required to respond on behalf of AGAs membership to improve federal environmental and operational safety law, rules, and policies administered by federal agencies such as the Environmental Protection Agency, Pipeline & Hazardous Materials Safety Administration, and Occupational Safety and Health Administration. The Operating Section advocacy committees advise the Government Relations Policy Committee on environmental and operational safety priorities and recommend litigation to the General Counsels Office. In addition to regulatory initiatives, the Building Energy Codes and Standards Committee also addresses building model codes and standards. To accomplish their mission, the Operating Section advocacy committees are responsible for: a) Preparing written comments in response to rulemakings and other regulatory initiatives, and recommendations for submission by the American Gas Association to the appropriate federal agency. b) Developing factual rationale for positions taken by AGA, and selecting experts to testify at hearings, with the cooperation of AGA General Counsels Office and government relations staff. c) Participating in regulatory negotiating committees, federal advisory committees, and other stakeholder proceedings that provide a forum for promoting AGAs position.

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d) Requesting assistance from Association committees to provide expertise in the development of AGA positions on federal regulatory actions. e) Cooperating with other Association committees to provide expertise and assistance to develop AGA positions and strategy for federal legislative initiatives that will benefit gas utility operations. f) Continuously monitoring and reviewing existing government agencies' regulations and initiating requests for changes, modifications or deletions where appropriate. g) Recommending litigation to the Association and assisting the AGA in pursuing litigation as deemed appropriate. A-4.4. Organization The Operating Section advocacy committees report to the Executive and Managing Committees of the Operating Section and to the Government Relations Policy Committee. The Operating Section advocacy committee chairpersons are appointed by the Operating Section chairperson and serve as Ex-officio members of the Operating Section's Managing Committee and as members of the Executive Committee. Each committee chairperson will be appointed for a threeyear term commencing with his/her date of appointment as chairperson. The vice chairperson may be appointed any time during the three-year term to ensure sufficient continuity. Individual member terms are for three years. The Operating Section advocacy committee will be staffed by an AGA Staff Executive. The Staff Executive will be responsible for requesting clearance for membership in the committee (cleared annually) pursuant to AGA procedures. A-4.5. Special Projects Requests from the Operating Section advocacy committee for studies or analyses of specific topics (i.e., white papers) will be coordinated with the Section chairperson for assignment to the selected technical committees. Where applicable, one technical committee will be selected by the Section chairperson to provide leadership and direction for a multi-committee endeavor. Requests from the Operating Section advocacy committee for future funding of research or study projects will be submitted to the Section chairperson for consideration by the Managing Committee. If approved, the project funding will be included in the following year's Section budget request. Requests for special approval of projects, required as a result of unanticipated needs, may be submitted to the Section chairperson for approval when the need
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arises. Such unbudgeted projects, once approved, may require special funding. Requests for such funds will be made to AGA through the Operating Section Managing Committee Staff Executive.

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OPERATING SECTION LEADERSHIP Appendix B-1 CHARTER FOR THE OPERATING SECTION CHAIRPERSON

B-1.1. Who Should Read This Chairperson of the Operating Section Managing Committee B-1.2. Basic Function To serve as chief executive of the Operating Section of the American Gas Association, responsible to the Association's Board of Directors. B-1.3. Specific Duties a) Is accountable to the Association's Board of Directors and the Membership Services Committee for the management and operation of the Operating Section.

b) Serves as chairperson of the Managing Committee and the Executive

Committee, and as chairperson of three of the Sections award committees for distinguished individual awards -- the Distribution Achievement Award Committee, the John B. McGowan Sr. Gas Industry Research Award Committee and the Milton W. Heath, Sr. Memorial Award Committee. c) Reviews annually those members who will constitute the Section's Managing Committee. d) Confers periodically with the Section immediate past chairperson, first, second and third vice chairpersons, Managing Committee members, technical committee chairpersons and vice chairpersons and the Section's Staff Executive to ensure continuity in the Section's programs; and solicits suggestions for activities which should be started, continued, suspended or discontinued in the Section during the year. e) Represents or provides representation for the Section at Association public meetings, Congressional hearings and other events in the interest of AGA membership. f) Reviews the structure of the Operating Section and recommends to the Managing Committee the formation or discharge of Section committees, as required. g) Makes arrangement in conference with the incoming Section chairperson to turn over the office without disruption of activities.
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B-1.4. Relationships a) Is nominated by the Nominating Committee elected at the Fall Meetings and serves in office for a one-year term beginning the succeeding January 1 or until his/her successor has been qualified and elected. b) Shall have served as a vice chairperson of the Operating Section or shall have served as a member of the Managing Committee. c) Is directly responsible to the Associations Board of Directors. d) Maintains a close and harmonious relation with the Association's Board of Directors and the vice chairpersons. He/she seeks and accepts administrative policy guidance and advice from the Board of Directors and the Board-level Membership Services Committee.

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OPERATING SECTION LEADERSHIP Appendix B-2 CHARTER FOR THE OPERATING SECTION VICE CHAIRPERSONS
B-2.1. Who Should Read This Vice Chairpersons of the Operating Section Managing Committee B-2.2. Basic Function To assist the Section chairperson in the administration of the Section B-2.3. Specific Duties a) Advise, counsel and assist the Section Chair. b) Attend the Section's Fall Meetings, the Managing Committee Spring Meeting and the Operations Conference. c) Serve as members of the Section's Managing and Executive Committees. d) Serves as a representative on the AGA Board Safety Committee, Operations Safety Regulatory Action Committee and the Best Practices Steering Committee. B-2.4. Relationships a) Nominated by the Nominating Committee and are elected at the Fall Meetings. They serve in office for a one-year term beginning January 1 or until their successors have been qualified and elected. b) Are responsible to the Section chairperson for any activities delegated to them by the Section chairperson. c) Seek and accept administrative policy guidance and advice from the Section chairperson. d) Serve the following roles at any scheduled meeting of the Section: the first vice chairperson presides in the absence of the chairperson; in the absence of the chairperson and the first vice chairperson, the second vice chairperson presides. e) Serve the following specific roles:
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The first vice chair will serve as the Conference Sponsor for the Operations Conference and chair the Nominating Committee. The second vice chair will serve as Operating Section liaison to the Operations & Engineering Services Associates Section Managing Committee. The third vice chair will provide assistance to the other chairs and will perform other duties as assigned by the committee chairperson.

NOTE: In the event of the resignation, disability or death of the chairperson or any vice chairperson, the officers following in progression shall move up, and the Nominating Committee shall appoint a member of the Managing Committee to serve the unexpired term of the third vice chairperson. By custom, the Section first vice chairperson will usually succeed to the chairperson; the second vice chairperson will become first vice chairperson, etc

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OPERATING SECTION LEADERSHIP Appendix B-3 CHARTER FOR THE COMMITTEE SPONSORS
B-3.1. Who Should Read This Managing Committee Primary Sponsor and Alternate Sponsor(s) of the Technical committees B-3.2. Basic Function To maintain communication between the technical committee under his/her sponsorship and the Managing Committee, and to guide, assist and evaluate the technical committee in its efforts. B-3.3. Specific Duties of the Committee Sponsors a) Attend technical committee meetings. If not able to attend, communicate with the committee chairperson and Staff Executive before and after the meeting. Each technical committee will have a primary sponsor and one or more alternate sponsors. Each Managing Committee member should be assigned as a primary or alternate sponsor for a technical committee. b) Guide committee work within the committee's assigned scope and the practices procedures of the Section. If the work is within these parameters, the sponsors should give the committee officers wide latitude in their accomplishment. c) Serve as the communications link for review of committee problems and for suggestions and direction by the Managing Committee. d) Review and follow the progress of the committee on all projects and activities with special attention to those assigned by the Managing Committee. e) Provide, through communication with other committee sponsors, necessary liaison among the committees so as to minimize duplication of work. f) Should not direct the committee to perform committee-assigned work, nor commit the committee to tasks or assignments without clearing them with the committee chairpersons.

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B-3.4. Relationships Committee sponsors are members of the Managing Committee. Preferably, but not necessarily, the functional responsibilities of the committee under this sponsorship should be within the framework of the sponsors experience.

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OPERATING SECTION LEADERSHIP Appendix B- 4 POSITION DESCRIPTION FOR STAFF EXECUTIVE

B-4.1. Who Should Read This Committee Staff Executive B-4.2. Basic Function To aid in planning and executing Operating Section activities under the direction of the Section's Executive and Managing Committees and subject to Association policies. A committee Staff Executive is assigned to each technical committee of the Section. The Section Staff Executive is assigned to the Executive, Nominating and Managing Committees. B-4.3. Specific Duties (All Staff Executives) a) Facilitates meetings and works with Section and committee chairpersons in their development of plans and programs for Association conferences and Section committee meetings. b) Maintains suitable files and reference materials as necessary for the convenience of Section and Association Members including maintaining current committee rosters, in compliance with AGA Retention Policy. c) Keeps abreast of new developments in the gas industry of direct interest to the Section and advises Section members of significant developments. d) Provides liaison between the Section and relevant standards and natural gas industry groups regarding activities of interest to AGA Operating Section activities. e) Furnishes assistance to the committee vice chairperson in the processing, legal review and distribution of minutes. f) Reports to the appropriate committee on the status of publications proposed by the committee. g) Ensures that the committee has topics of interest represented at the Operations Conference B-4.4. Specific Duties (Section Staff Executive only)

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a) Serves as secretary for the Managing Committee, the Executive Committee and the Nominating Committee with regard to minutes and other staff services.. b) Recommends to Section chairperson improvements or changes in programs, activities, or procedures that will enhance the vitality and worth of the activities of the Section to its members and assure continuity in overall program. c) As directed by Section chairperson, represents or arranges for representation of Section at association or public meetings in the interest of the industry. d) Secures Section chairpersons concurrence on speeches and articles for presentation and/or publication, which relate to or are on behalf of the Section. e) Advises the Section chairperson and the immediate past Section chairperson of any need for review or revision of the Operating Section Organization, Practices and Procedures manual as currently approved by the Managing Committee. f) Assigns staff responsibility for annual soliciting of nominations, balloting, and arranging for presentation of: the Distribution Achievement Award; the Milton W. Heath, Sr. Memorial Award, and the John B. McGowan Sr. Gas Industry Research Award at the Annual Operations Conference. g) Performs other duties and works on special projects at the request of the Managing or Executive Committee.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 1 DUTIES OF THE TECHNICAL COMMITTEE CHAIRPERSON

C-1.1. Who Should Read This Chairpersons of technical committees C-1.2. Basic Function Directs the committee business, initiates and/or follows through on all committee activities and in general, carries out the duties normal to the position of chairperson. It is to be expected that some duties will be delegated to committees officers and to task group chairpersons. However, the chairperson remains responsible for their proper discharge. Organizationally, the chairperson reports to the committee sponsors. He/she assumes office on January 1 each year. C-1.3. Specific Duties a) Establishes workable channels of communications with the committee sponsors, committee Staff Executive and with other committees or organizations engaged in related activities. b) Assigns duties, as necessary, to committees officers to properly distribute the administrative workload. The third vice chairperson may oversee the committees task groups and roundtables. The second vice chairperson is usually the committee secretary and responsible for developing formal minutes of committee meetings. The first vice chairperson assumes responsibility for the membership duties of the committee and may have added duties regarding long-range plans and/or the Operations Conference program. c) Expresses continuing encouragement and appreciation to committee members for their efforts. The chairperson, or his designate, is responsible for writing letters of appreciation to all participants in the activities of the committee, for example, the Operations Conference, projects, symposia and workshops. d) Keeps the committee sponsor(s) apprised of committee activities. e) Development of the meeting agendas by the required deadlines. C-1.4. Goals and Planning
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a) Develops in cooperation with the committee steering or appropriate committee task group(s) the committee projects. b) Maintains constant awareness of the status of projects underway with the committee. He/she expedites and follows closely projects assigned by the Managing Committee. C-1.5. Organization a) Establishes a mechanism within the committee to carry out its objectives and reviews that structure periodically for effectiveness. b) Provides leadership and direction to the committee steering group, which is composed of at least the officers of the committee and the immediate past chairperson. This steering group acts with the responsibility for developing long-range and short-range plans and goals of the committee. c) Appoints the first vice-chair as Operations Conference program chairperson and the second or third vice chairpersons as the committee secretary. d) Appoints chairpersons for projects, symposia, round tables and workshops as directed by the committee. C-1.6. Meetings a) Calls meetings of the committee, in addition to the Spring and Fall Committee Meetings, only when considered advisable or necessary. However, he/she is responsible for keeping the number of meetings to a minimum. b) Reviews the need for topical workshops to provide a forum for discussion of a critical issue facing the industry such issues must be within the scope of the committee. c) Arranges for committee meetings through the committee Staff Executive. d) Works with the committee Staff Executive to prepare an agenda for each committee meeting. A request for the members to submit agenda items should be made at least six weeks before the meeting. The agenda should be received by the committee members no later than two weeks before the meeting registration or hotel reservation cut-off date, whichever comes first. See Section 5.2.2-Agendas. e) Assures that suitable meeting minutes are being taken at each meeting of the committee. Minutes of a committee meeting (see APPENDIX C- 5),
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must be approved by the chairperson, and submitted to the committee Staff Executive for legal clearance within two weeks of the meeting date and for distribution to any member of the committee. See Section 5.4-Committee Minutes C-1.7. Membership and Nomination a) Develops a slate of officers for the succeeding year and proposes this nomination to the committee during the fall meeting. The final slate of officers is submitted to the Staff Executive. b) s. Recognizes committee members for their contributions. c) Welcomes new members personally or through the first vice chairperson with an appropriate "welcome aboard correspondence.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 2 DUTIES OF THE TECHNICAL COMMITTEE VICE CHAIRPERSONS

C-2.1. Who Should Read This Vice-Chairpersons of Technical committees C-2.2. General The first, second, and third vice-chairpersons assist the chairperson in conducting the affairs of the committee. Each assumes office at the beginning of the Section year. The vice-chairpersons work with and perform the duties assigned by the chairperson including those set forth below. C-2.3. First Vice-Chairperson a) Assumes the responsibilities and duties of chair in the event of the absence, resignation, disability or death of the chair. b) Develops the plans and goals for the next Section year in cooperation with the committee steering task group. c) Serves as the committee program chair for the Operations Conference. C-2.4. Second Vice-Chairperson Normally serves as the committee secretary. He/she records the minutes of all committee meetings and forwards a draft of the minutes to the chairperson as promptly as possible, but not later than two weeks after the meeting date for approval. In some committees, is assigned duties other than committee secretary. C-2.5. Third Vice-Chairperson (recommended) In some committees, provides oversight of the committee task group(s), serves as roundtable chairperson, the committee secretary and/or other duties as specified by the committee chairperson.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 3 SELECTION OF OFFICERS OF TECHNICAL COMMITTEE

C-3.1. General The officers provide the leadership needed to develop and attain the committees goals. Selection of officers with the necessary leadership abilities is the direct responsibility of the current committee chairperson with consultation from the committee steering group. C-3.2. Special Qualifications of an Officer The following special qualifications apply to officer nominees of the committee. An officer nominee: a) Shall be an employee of a full or limited member company and a member of the committee. b) Shall have demonstrated ability in the affairs of the committee through chairing of a task group or other committee element, organization of a program session for the Operations Conference or the preparation of a specific report or publication on behalf of the committee. Customarily, a nominee for chairperson has served as a vice chair of the committee. Likewise, nominees for vice-chairperson have usually distinguished themselves as task group chairpersons. Others are eligible if their knowledge of the committee's practices and work is considered to be adequate. The slate of officers should be provided to the Staff Executive following the fall committee meeting for clearance approval process.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 4 OPERATIONS CONFERENCE PROGRAM

C-4.1. Who Should Read This All Members of Technical committees C-4.2. General Each spring the Operating Section presents a conference to provide a forum for technical and regulatory information exchange to its members and non-members. Every committee within the Operating Section participates in the development of the program and the presentation of technical papers. This generally excludes the Managing Committee and advocacy committees, unless specifically requested.. C-4.3. Format The normal format includes a General Session, followed by a series of concurrent technical sessions. C-4.4. Location The Operations Conference is held in locations served by gas company members of AGA whenever possible. It is held in the forty-eight contiguous states or Canada. Any deviation from this policy requires AGA Board approval. C-4.5. Technical Papers/Topics/Presentations The selection of topics for presentation is based on general technical merit, together with the interest and applicability of the subjects to all of the participants. The views expressed in the presentation/paper are those of the author, and AGA assumes no responsibility for the accuracy or validity of the statements made. The use of proprietary or trade names in published papers/presentations is discouraged, except where absolutely necessary for an understanding of the technical nature of the subject matter discussed. Similarly, presentations by suppliers should be encouraged only when novel or innovative efforts are being discussed. All suppliers should have access on a non-discriminatory basis to the conference as a forum for discussing such matters. The papers must
53

comply with AGA Antitrust Compliance Guidelines including, but not limited to, avoiding the presentation of a negative view with respect to any product or person and avoiding discussion of comparative costs of specific products. Presentations should be accompanied by a written paper or PowerPoint slides to be incorporated in the annual proceedings. When a panel format is used on any particular subject, written presentations should be requested from the panelists. These are an important part of the proceedings and allow for a much broader dissemination of information than a strictly verbal presentation to those in attendance. C-4.6. Calendar of Events C-4.6.1. May-August The first vice chairperson polls the committee membership for paper topics and possible speakers and organizes a draft list of topics. AGA staff issues an industry-wide Call for Topics to requesting the submittal of potential topics for the conference program. The compiled submittals are organized and shared with the program chairpersons prior to committees fall meetings for committee selection of topics of greatest interest of which the committee would like to sponsor (confirm speaker, etc.) for the conference program. C-4.6.2. September-November At the fall meeting, , the program chairpersons (first vice chairperson) finalize their draft list of topics/presentations based on committee discussion of topics collected in the Call For Topics and on topics proposed by committee members. The list should be submitted to Staff Executive within two weeks following the fall meeting. AGA staff organizes the topics and develops a draft conference program designed around minimizing the concurrent presentation of competing topics of interest and maximizing audience attendance. Cross cutting and multi-disciplinary topics may require a conference call of program chairpersons accordingly; such a call would be coordinated by AGA staff By mid-November, program chairpersons should have brief presentation descriptions and ideally, confirmed speaker information submitted to AGA. C-4.6.3. December-January AGA staff spends the majority of December entering information associated with each confirmed conference presentation into the conference database for program management and production. Also, AGA
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staff issues the first speaker letter to confirmed speakers. The preliminary program is published to the AGA website by the end of January. C-4.6.4. February/March (year of Conference) In February, AGA staff directs attention to development of the final program and identifies session presiders 1 . In most cases, the program chairpersons are the session presiders. However, the program chairperson may select substitutes. In such cases, AGA should be advised of the substitute(s) and the session over which the substitute is presiding. The program chairperson should provide the session presider with the speaker contact information as appropriate and advise him/her of the responsibility to ensure the speaker submits information as requested, including securing a copy of the speakers presentation prior to the conference. During March, a second letter goes to speakers requesting audiovisual requirements, and biographies Speakers are requested to provide copies of their papers/presentations electronically (via email, on disk or CD) to AGA and to the session presider six weeks prior to the Conference. C-4.6.5. April/May (year of Conference) At the Conference, the program chairpersons, session presiders and speakers receive a letter with his/her registration packet advising of last minute logistics and details. Professional Development Hours (PDH) are offered for participants of Conference presentations.

C-4.7. Program Presentation at the Conference Each Conference program chairperson/session presider should: a) Meet with all speakers to ensure that they are familiar with the entire program and the time allotted to each speaker, to ensure

The committee member responsible for handling the session logistics, such as coordinating the session speakers and reviewing the session presentations in advance of the conference. This individual is usually the committees conference program chairperson.

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arrangements are made for any audio visual aids the speakers may require, and to ensure all presentations are loaded on a single computer for each session. b) Preside at meetings and/or perform other functions as may be delineated in the Conference program. Ensure that the session stays on the schedule as printed in the final program. c) Lend assistance, as may be needed toward the successful conduct of the Conference. d) Ensure appropriate information and forms are available for those participants seeking Professional Development Hours (PDH).

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 5 DEVELOPING THE COMMITTEE ACTIVITIES

C-5.1. Who Should Read This All Members of Technical committees C-5.2. General The stated purpose of the AGA Operating Section includes improving the industry's technology base and monitoring governmental action and other actions that impact the gas industry. The chairperson of each technical committee is responsible for implementing these goals of the Operating Section to the extent they fall within the scope of the committee. This appendix deals with the resulting development of activities for the committee and the reporting framework used to simplify communicating actions to the Managing Committee. C-5.3. Committee Planning Committee Project Reports (CPRs) are used for planning long and shortrange activities which will define the Sections expectations of the committee. The committee projects are finalized by the steering group at the spring Meetings and will become the basis for the Section plan the following year. See Appendix C- 7 for the CPR form and discussion. Some projects may be assigned by the Managing Committee. Other subjects selected for study should also have broad industry interest. Activities should be focused on products which aid member companies to operate safely, efficiently, and reliably, while continuing to serve the customer and the general public. Primary committee products are: Education and Information Dissemination, including the Operations Conference, symposia, workshops, round tables, webcasts, audio conferences, publications, videos, and electronic; Operation Processes, including process implementation; Best Practices; and Regulatory Influence, including proactive measures, technical input to Operating Section advocacy committees, and monitoring, evaluation and technical input to codes and standards. The committee, in selecting the program, should consider the following guidelines:
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a) The mix of activities should be that which most benefits the broadest part of the industry. b) The activity slate must lie within the committee's scope. If the activity overlaps the scope of another committee, the chair is to coordinate with the other committee chair as to the proper method for avoiding conflict. Failing to reach agreement, the chair may submit the proposed project to the Managing Committee through the committee sponsors. C-5.4. Communication of the Activity Status At each meeting, the committee reviews the accomplishments since the last meeting, the current status of the committee activities, and records updates to the committee projects. Changes to the committee projects must be communicated to the Staff Executives and the Managing Committee sponsor. C-5.5. Assignments and Follow-up All members of the committee are strongly encouraged to participate actively on committee projects and initiatives. Though immeasurable value results from attendance at committee meetings, the committee member is not required to attend the committee meetings. At the least, active electronic participation is beneficial. Note: It is not necessary to be a committee member to work on a committee project.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 6 MINUTES OF COMMITTEE MEETINGS

C-6.1. Who Should Read This Officers of Technical committees C-6.2. General Minutes are to be taken at each committee meeting by the committee second vice chair or the designated replacement. The minutes serve as the written record of a committee's achievements. Copies of meeting minutes are distributed by AGA staff to members of the committee, the Managing Committee sponsors after review by AGA General Counsels Office. The minutes are posted on the committees webpage for reference by all AGA members. C-6.3. Timing A draft of the minutes is forwarded by the committee second vice chair to the committee chair as promptly as possible, and no later than two weeks after the meeting. The committee chair will submit the approved draft of the minutes to the committee Staff Executive for legal review not later than four weeks after the meeting. C-6.4. Format of Minutes A sample of the required format of the meeting minutes is illustrated below. The following information is to be detailed in each segment of the minutes. C-6.4.1. Heading The committee name and the location and date(s) of the meeting are to be included. C-6.4.2. Present The names of those present at the meeting are listed in this section alphabetically along with their committee title, if any, and their company name. First initial and the last name should be used. The names of the officers present are listed first and in order, i.e. chair, first vice chair,
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second vice chair, past chair. A guest attending as a substitute for a member is listed together with the member's name in parentheses. Members may be grouped according to class of membership, if desired. C-6.4.3. Summary A statement indicating whether the AGA Antitrust Compliance Guidelines were distributed and reviewed should be one of the first items listed. This may be followed by a list of the major actions by the committee during the meeting accompanied by a simple statement of the action. (A summary of Committee meeting highlights should be produced at the meeting with input from the whole committee. This summary may also be used for trip reports and may be available prior to the complete minutes.) C-6.4.4. Detailed Minutes This section includes sufficient detail for each item considered by the committee during the meeting to form the meeting record. The statements should be clear but concise. Supporting material may be referenced but should not normally be part of the minutes. Minutes should not be more than ten or twelve pages in length. The time the meeting was called to order and adjourned are noted as well as the revisions and/or approval of the minutes of the last meeting. References to social events, humorous happenings and jokes should not be included. The first reference to a person should be by his/her full name or last name with initials. Thereafter, they may be referred to by last name with appropriate title. References by first name alone or by nickname should be avoided. C-6.4.5. Closing The minutes should be signed and dated by the person who prepared them.

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C-6.5. Sample General Format of Minutes of Meeting Present MINUTES OF MEETING Committee Name Operating Section - American Gas Association Location of Meeting Date of Meeting Managing Committee Sponsor: name, company Alternate Sponsor: name, company AGA Staff Executive: Committee Chair: First Vice Chair: Second Vice Chair: Past Chair: ATTENDANCE Name J. Smith Company Name Gas Company A name name, company name, company name, company name, company

SUMMARY 1. Committee Meeting Call to Order and Welcome 2. Distribution and Review of AGA Antitrust Compliance Guidelines 3. Introduction of Current Officers 4. Review of Agenda 5. General Introductions 6. Approval of Previous Meeting Minutes 7. Future Meetings 8. Task Group Breakouts 9. Task Group Reports Back to Whole Committee 10. Lessons-Learned Presentation 11. Roundtable Discussion 12. Liaison Reports 13. AGA Regulatory Update 14. Meeting Adjourned Detailed Minutes 1. Committee Meeting Call to Order and Welcome
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Chairman Smith called the meeting to order at 8:00 a.m. and welcomed all attendees. 2. Distribution and Review of AGA Antitrust Compliance Guidelines The AGA Antitrust Compliance Guidelines were distributed and reviewed by the membership. 3. Introduction of Current Officers 2010 committee officers were introduced. 4. Review of Agenda The agenda for the week was reviewed. 5. General Introductions All members present introduced themselves, identified their company, and gave a brief description of their responsibilities and company operations. 6. Approval of Fall 2009 Meeting Minutes It was moved and seconded to approve the Fall 2009 USC minutes as amended. The motion was approved. 7. 8. 9. . . . . 14.

Meeting Adjourned

Submitted by:

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C-6.6. Sample of Committee Meeting Highlights To be prepared at the end of each committee meeting by all attendees prior to meeting adjournment.

PLASTIC MATERIALS COMMITTEE Spring 2005 Meeting Highlights

The Plastic Material Committee (PMC) structure is changing to allow the addressing of problems/items of interest and importance to the general industry in a timely manner. System Integrity for Distribution Companies is gaining momentum. Key issues appear to be: 1) Identify gas materials in the ground, 2) Identify the threats related to this material, 3) Develop procedures and solutions to reduce the threats. Older poor performance plastic replacement programs are in place at approximately 8% of utilities. Generic fusion procedures appear to be gaining ground. They can be utilized with almost all medium (PE2406) and high (3408) density materials. To help justify a .4 design factor, GTI has a project under way to put a comprehensive report together listing plastic (PE) material performance requirements that justify the higher design factor. PE material identification numbering will be changing. The main reason is to allow identification of higher performing materials. In the transition some piping may carry a dual designation i.e.; PE 3408/3710. PA-11 appears to be gaining momentum. Two-inch pipe is now being coiled and 2 electrofusion couplings are available. It is being marketed as a cost effective alternative to steel in the 100-to 200-psig range. Plastic Pipe Manual (2002 Edition) is available at a minimal cost. Its a good reference document for Operating and Engineering personnel involved in gas material installation.

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TECHNICAL COMMITTEE ADMINISTRATION Appendix C- 7 COMMITTEE PROJECT REPORTS

C-7.1. Who Should Read This Officers of technical committees Committee Task Group Chairpersons C-7.2. General Each committee chairperson must submit its list of projects planned for the following year to the Staff Executive. This list is reviewed and voted on at the fall Managing Committee meeting. C-7.3. Committee Project List The committee project list contains the following elements. template is included in this appendix. Project Title Project Description Identification of Final Product (e.g., workshop, publication, technical survey results, standards, white paper, guidance, round table, audio conference, webinar) Estimated Completion Year (may also be listed as ongoing) A sample

C-7.4. Committee Project Report (CPR) To assist in the development and management of committee projects, committees are encouraged to complete a Committee Project Report (CPR) form for each project. A sample form is included in this appendix

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C-7.5. Disclaimer & Copyright DISCLAIMER AND COPYRIGHT The American Gas Associations (AGA) Operations and Engineering Section provides a forum for industry experts to bring their collective knowledge together to improve the state of the art in the areas of operating, engineering and technological aspects of producing, gathering, transporting, storing, distributing, measuring and utilizing natural gas. Through its publications, of which this is one, AGA provides for the exchange of information within the natural gas industry and scientific, trade and governmental organizations. Many AGA publications are prepared or sponsored by an AGA Operations and Engineering Section technical committee. While AGA may administer the process, neither AGA nor the technical committee independently tests, evaluates or verifies the accuracy of any information or the soundness of any judgments contained therein. AGA disclaims liability for any personal injury, property or other damages of any nature whatsoever, whether special, indirect, consequential or compensatory, directly or indirectly resulting from the publication, use of or reliance on AGA publications. AGA makes no guaranty or warranty as to the accuracy and completeness of any information published therein. The information contained therein is provided on an as is basis and AGA makes no representations or warranties including any expressed or implied warranty of merchantability or fitness for a particular purpose. In issuing and making this document available, AGA is not undertaking to render professional or other services for or on behalf of any person or entity. Nor is AGA undertaking to perform any duty owed by any person or entity to someone else. Anyone using this document should rely on his or her own independent judgment or, as appropriate, seek the advice of a competent professional in determining the exercise of reasonable care in any given circumstances. AGA has no power, nor does it undertake, to police or enforce compliance with the contents of this document. Nor does AGA list, certify, test or inspect products, designs or installations for compliance with this document. Any certification or other statement of compliance is solely the responsibility of the certifier or maker of the statement.

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AGA does not take any position with respect to the validity of any patent rights asserted in connection with any items that are mentioned in or are the subject of AGA publications, and AGA disclaims liability for the infringement of any patent resulting from the use of or reliance on its publications. Users of these publications are expressly advised that determination of the validity of any such patent rights, and the risk of infringement of such rights, is entirely their own responsibility. Users of this publication should consult applicable federal, state and local laws and regulations. AGA does not, through its publications intend to urge action that is not in compliance with applicable laws, and its publications may not be construed as doing so. Changes to this document may become necessary from time to time. If changes are believed appropriate by any person or entity, such suggested changes should be communicated to AGA in writing and sent to: Operations & Engineering Section, American Gas Association, 400 North Capitol Street, NW, 4th Floor, Washington, DC 20001, U.S.A. Suggested changes must include: contact information, including name, address and any corporate affiliation; full name of the document; suggested revisions to the text of the document; the rationale for the suggested revisions; and permission to use the suggested revisions in an amended publication of the document.

Copyright 20...., American Gas Association, All Rights Reserved.

This is a draft of the notice and disclaimer that may appear on AGA publications edits or comments should be forwarded to the AGA Staff Executive or General Counsels Office.

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C-7.6. Committee Project List -- Sample Template GAS CONTROL COMMITTEE (GCC) - 2010
Projects Description Final Product Estimated Completion Year

1. AGA Gas Controllers Directory

Semi-annual compilation of AGA and non-AGA member company gas control center and gas control personnel contact information.

Other Contact Information Reference Material

Ongoing

2. API RP for alarm management

Work with API in preparing a Recommended Practice which describes a framework for what would be an effective program to address Gas Controller alarm management

API Recommended Practice

2009/2010

3. Gas Controller Alarm Management Practices

Management of various alarms monitored by gas control operations.

White paper

2009/2010

4. Provide support for final rule on Control Room Management

Work with OSRAC to plan a workshop to review the final rule on Control Room Management Review the training programs implemented by gas controllers. Provide an overview of a training module developed by GTI.

Workshop on final rule

2010

5. Gas Controller Training

White paper

2010

Other Initiatives: Operations Conference Planning;

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C-7.7. Template for Committee Project Report (CPR)

2010 Committee Project Report (CPR)

Complete one form for each project. 1. Committee Name: ________________ 2. Project Title/CPR Number/Description: 3. Assigned Task Group Name and Scope Date:_______________________

4. TG Chair and Vice Chair: 5. Task Group Members: ____________________ ____________________ ______________________ ______________________ ______________________ ______________________

6. Related AGA Goal/Performance Targets Improvement of: Natural Gas Operations Safety and Reliability_____ Cost-effective Operations_____ Quality_____ Other____(specify)

7. Appropriate Final Product: a.o Technology Transfer: o Publication/standard o Workshop

o White Paper o Audio conference o Round Table o WebCast o Other (Specify) o Technical Note

Details: b.o Operations Processes:o Best practices Details: c.o Regulatory Influence:o Proactive o Safety/Codes Details:
68 o Survey Results o Other o

Other

2010 Committee Project Report (CPR) (contd)

8. Date Project Initiated:

Target Date for Completion:

9. Outline Plan for completion:

Task

Person Responsible

Date Initiated

Significant Milestones

Projected Completion Date

1 2 3 4 5

/ /

/ /

10 Comments/Status:______________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ____________

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C-7.8. Copyright License for Articles

Copyright License for Articles in American Gas Association Publications For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, _________________________________________ (author, regardless of whether one or more individuals are named) hereby grant(s) to the American Gas Association (A.G.A.) a world-wide, non-exclusive, perpetual, irrevocable, royalty-free license and release to exercise all rights of whatever kind or nature now or hereafter protected by the Copyright Laws of the U.S.A. and all foreign countries in and to the article entitled _____________________________________________________ (the work). Without limiting the generality of the foregoing, the author further grants to A.G.A. the rights to edit, publish, reproduce, reprint, distribute, sell, and otherwise make use of the work, and authorizes A.G.A. to use the authors name, likeness, photograph, and biographical data in connection with its use and promotion of the work. The author represents and warrants that the work is the authors own original creation; that the author is the sole owner of the work and all of the rights herein granted; that the author has the full right and power to make this license; and that the author has the authority to bind the authors employer to this license. The author agrees to indemnify and hold harmless A.G.A. from and against all claims, actions, losses, demands, costs, attorneys fees, and all other expenses relating or incidental to, or arising indirectly from, the inaccuracy or breach of any of the warranties and representations above.

On behalf of the authors employer and in the authors individual capacity: Signature: Name: Title: Employer: Date: ____________________________ ____________________________ ____________________________ ____________________________

____________________________
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C-7.9. Copyright Assignment for Committees

Copyright Assignment Committee Participants

for

American

Gas

Association

As a member of the American Gas Association Committee (the Committee) of the American Gas Association (A.G.A.) that assists A.G.A. staff members and others in the development, modification and refinement of and related material for its (collectively Intellectual Property), I, , hereby completely, exclusively and irrevocably assign and agree to assign to A.G.A. in perpetuity ownership of all of the copyrights (and all rights subsumed thereunder) in and to all of my contributions to the Intellectual Property (the Contributions), both those Contributions that have been made in the past and those that will be made in the future. I hereby grant, convey, assign, and set over unto A.G.A., its successors and assigns, on an exclusive basis, all of my right, title and interest in and to the copyrights in the Contributions, including, without limitation, copyrights and renewals and/or extensions thereof, for all territories of the world in perpetuity. Good and valuable consideration has been provided to me for the assignment of these rights. In addition, I hereby waive any and all rights of attribution and integrity with respect to A.G.A.s use of the Contributions. Signature: Name: Title: Employer: Date: ____________________________ ____________________________ ____________________________ ____________________________ ____________________________

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C-7.10. START

PUBLICATION PROCESS FLOW DIAGRAM

IF THE DOCUMENT IS TO BE REBALLOTED, THE STAFF EXECUTIVE WILL SEND THE DOCUMENT WITHIN THE SAME COMMITTES THAT WERE BALLOTED EARLIER. BALLOTS WILL BE RETURNED TO THE CHAIR OF THE TASK GROUP AND COMMENTS RESOLVED AS STATED BEFORE.

DECISION MADE TO . DEVELOP/REVISE A PUBLICATION BY THE SPONSORING COMMITTEE

SPONSORING COMMITTEE TASK GROUP PREPARES DRAFT PUBLICATION AFTER BALLOTING WITHIN THE TASK GROUP

THE CHAIR OF THE TASK GROUP WORKS WITH TASK GROUP MEMBERS TO ADDRESS ALL COMMENTS AND MAKES ALL EFFORTS TO RESOLVE THE COMMENTS OF NEGATIVE VOTERS TO THEIR SATISFACTION.

SPONSORING COMMITTEE FORMS A TASK GROUP TO UNDERTAKE PUBLICATION DEVELOPMENT/REVISION WORK

SPONSORING COMMITTEE SENDS THE DRAFT TO THE STAFF EXECUTIVE FOR BALLOTING TO THE FULL SPONSORING COMMITTEE, MANAGIING COMMITTEE AND OTHER APPROPRIATE COMMITTEES

PUBLICATION PROPOSAL INCLUDED IN THE ANNUAL CPR (COMMITTEE PROJECT REPORT)

AFTER MAKING ALL THE NECESSARY CHANGES IN THE DOCUMENT, IF IT IS DETERMINED BY THE TASK GROUP THAT CHANGES MADE WERE SUBSTANTIVE, THEN THE DOCUMENT WILL BE SENT TO STAFF EXECUTIVE FOR REBALLOTING . OTHERWISE, THE DOCUMENT SHOULD BE SENT TO THE STAFF EXECUTIVE FOR PUBLICATION.

FINAL DRAFT OF THE DOCUMENT WILL BE SENT TO THE STAFF EXECUTIVE FOR FORMATTING, ADDING ACKNOWLEDGEMENT (TO BE PROVIDED BY THE CHAIR) AND DISCLAIMER, EDITORIAL AND LEGAL REVIEW AND FINALLY PUBLICATION.

ALL BALLOTS ARE RETURNED TO THE STAFF EXECUTIVE, WHO IN TURN SENDS THEM TO THE CHAIR OF THE TASK GROUP FOR COMMENTS RESOLUTION

END

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Intentionally left blank

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