Purchasing Standard Reports

Report Name: Print Purchase Order (landscape) Description: The Printed Purchase Order Report (Landscape) prints your purchase orders. Purchasing lets you specify the purchase orders you want to review or print on your preprinted form. The printed purchase orders are the hard copy document you print on a preprinted form and distribute through the mail or fax to confirm orders you have requested or confirmed with your suppliers. Purchasing provides a default landscape format for the preprinted form Snapshot:

Report Name: Print Purchase Order (portrait) Description: The Printed Purchase Orders Report (Portrait) prints the purchase orders you specify. The printed purchase orders are the hard copy document you print on a preprinted form and distribute through the mail or fax to confirm orders you have requested or confirmed with your suppliers. Purchasing provides a default portrait format for the preprinted form. Snapshot:

Report Name: Location Listing Description: The Location Listing shows internal organizations locations and addresses. Purchasing lets you specify which locations you want to review: Ship To, Bill To, Office, Internal, and Receiving. Use this report to isolate locations which are only for a specific function, such as locations where receiving is permitted. This document can be used as a resource when entering purchase order receiving locations.

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Report Name: New Vendor Letter Report Description: The New Supplier Letter Report prints letters you send to your suppliers to ask for information about the nature of their businesses. Purchasing prints the New Supplier Letter Report together with the corresponding supplier letters. The report gives you a listing of the supplier names, sites, and addresses to which you can send your letters, and prints the letters for each supplier on the listing.

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Report Name: Purchase Order Detail Description: The Purchase Order Detail Report lists all, specific standard, or planned purchase orders. Purchasing displays the quantity you ordered and received so you can monitor the status of your purchase orders. You can also review the open purchase orders to determine how much you still have to receive and how much your supplier has already billed you.

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Report Name: Vendor on Hold Report Description: The Suppliers on Hold Report lists all suppliers placed on hold. This report also prints all purchase orders you still have outstanding with the suppliers on hold.

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Report name: Printed RFQ Report (landscape) Description: The Printed RFQ Report (Landscape) prints in landscape format RFQs with a Status of Active. Purchasing lets you specify the RFQs you want to review or print. Purchasing provides a default landscape format for preprinted landscape forms.

Report Name: Printed RFQ Report (portrait) Description: The Printed RFQ Report (Portrait) prints in portrait format RFQs with a Status of Active. Purchasing lets you specify the RFQs you want to review or print. Purchasing provides a default portrait format for preprinted portrait forms.

Report Name: Receipt Adjustments Report Description: The Receipt Adjustments Report lists purchase order shipments or internal requisition lines with corrections or returns to supplier. For supplier sourcing the Source column lists the name of the supplier and supplier source for whom you make the adjustment. For inventory sourcing, the Source is the organization and subinventory.

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Report Name: Receiving Exceptions Report Description: Use the Receiving Exceptions Report to review receipts for which there is a receipt exception. These receipts cannot be automatically closed for receiving or invoicing. You can enter a receipt exception when you receive the item. Snapshot:

Report Name: Savings Analysis Report (by Buyer) Description: The Savings Analysis Report (By Buyer) shows buyer performance by purchase order. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. If a quote is not defined, Purchasing prints the product of the market price of the item ordered and the quantity ordered. If the market price is not defined, Purchasing uses the list price. The report includes a price type Legend at the bottom of each page for the price type. If the line price type is Q, the line price was from the Quote. If the line price type is M, the line price was from Market Price, and if the line price type is L, the line price was from List Price. The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. The Amount Saved is the negotiated amount less the actual amount, with negative figures in parentheses. Snapshot:

Report Name: Purchase Order and Releases Detail Report Description: The Purchase Order and Releases Detail Reports show detail information for your blanket purchase agreements and planned purchase orders. Purchasing displays the quantity that you ordered, received, billed, and that is due to be received so you can monitor the status of your purchase orders. You can review releases to determine how much is remaining to be received and invoiced. Snapshot:

Report Name: Vendor Price Performance Analysis Report Description: Use the Supplier Price Performance Analysis Report to compare the price of an item from different suppliers.

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Report Name: Buyer's Requisition Action Required Report Description: The Buyer's Requisition Action Required Report identifies all or specific approved requisition lines that buyers have not placed on purchase orders. Later, you can use the AutoCreate Purchase Orders window to modify a requisition line, return a requisition, or place a requisition line onto a purchase order. Snapshot:

Report Name: Blanket and Planned PO Status Report Description: The Blanket and Planned PO Status report can be used to review purchase order transactions for items you buy, using blanket purchase agreements and planned purchase orders. For each blanket purchase agreement and planned purchase order you create, Purchasing provides you with the detail of the releases you created against these orders. Purchasing prints the blanket agreement or planned purchase order header information, if no release exists. Snapshot:

Report Name: Purchase Order Distribution Detail Report Description: The Purchase Order Distribution Detail Report shows account distributions for a range of purchase orders. If you use Purchase Order Encumbrance Control and you set the failure funds only report option to Yes, Purchasing prints only those accounts that fail funds reservation. The Quantity Ordered is the uncancelled shipment quantity. For planned purchase order shipments, this quantity excludes cancelled quantities and any scheduled release quantities associated with the shipment.

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Report Name: Purchase Price Variance Report Description: The Purchase Price Variance Report shows the variance between the purchase price on the purchase order and standard cost for all items you receive and deliver into inventory and work in process. Inventory records purchase price variance on delivery into a subinventory. Work in Process records purchase price variance on delivery into a job or repetitive schedule. For internal requisitions, the purchase order ship to location is associated with the organization in the Customers window

Report Name: Expected Receipts Report Description: The Expected Receipts Report can be used to review all or specific supplier sourced expected receipts for a particular date or a range of dates. The report excludes purchase orders that are cancelled, closed, or closed for receiving at the header, release, line, or shipment level. You can specify the expected receipts you want to review. For Supplier source type the Due Date is the promised date. If the promised date is not entered, this is the need by date. For internally sourced requisition lines, the Due Date is the need by date. The Quantity/Amount Ordered and Quantity/Amount Due are not printed on the report if you are using blind receiving. Use this report to improve or speed up your receiving operations. Your receivers may sometimes not have access to Oracle Applications when they need to enter receiving transactions. They can use the report of expected receipts to record receiving transactions and later enter them. There is space at the end of each shipment for you to record comments, the receipt date, and the quantity/amount you received.

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Report Name: Vendor Purchase Summary Report Description: The Supplier Purchase Summary report lists the numbers and amount of orders you have placed with various suppliers during a particular period. You can use this information to analyze and manage your purchasing volume with your suppliers. Snapshot:

Report Name: Unordered Receipts Report Description: The Unordered Receipts Report lists all or selected unordered receipts. Unordered receipts refer to received items that receivers could not match to purchase orders. You can enter unordered receipt transactions only if you set up your system options accordingly. Purchasing lets you specify which unordered receipts you want to review.

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Report Name: Standard Notes Listing Description: The Standard Notes Listing shows your standard notes and their start and end dates.

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Report Name: Requisition Activity Register Description: The Requisition Activity Register shows requisition activity and monetary values. Purchasing prints the requisitions in order of creation date and prepared name. Snapshot:

Report Name: Requisition Import Exceptions Report Description: The Requisition Import Exceptions Report shows errors from the Requisition Import process. If the Requisition Import process finds any requisitions that it cannot create, Purchasing records the errors in the PO Interface Errors Table.

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Report Name: Buyer Listing Description: The Buyer Listing shows the buyer name, default purchasing category, ship-to location, and effective dates of all buyers or a selected set of buyers. You can also use the report to isolate buyers who are assigned to a category of procurement items. Snapshot:

Report Name: RFQ Action Required Report Description: The RFQ Action Required report lists RFQs that require follow-up action. This report provides you with all of the information you need to take immediate action on RFQs approaching the reply due date. Purchasing lets you specify which RFQs you want to review. This report prints your RFQs for which you have not received complete responses. For each RFQ, Purchasing prints the RFQ description and the reply due date. To help you contact the supplier that requires action, Purchasing prints the supplier, supplier site, supplier contact, and telephone number of the contact. Snapshot:

Report Name: Overshipments Report Description: The Overshipments Report lists purchase order receipts with a quantity received greater than the quantity ordered. You can also use the Overshipments Report to identify service overcharges or suppliers who deliver more than the requested quantity.

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Report Name: Purchasing Activity Register Description: The Purchasing Activity Register shows purchase order monetary activity carried out for a time interval, such as a day or month. The report excludes all fully cancelled purchasing documents. The report includes blanket and contract purchase agreements and planned purchase orders for reference. However, since these documents do not represent actual purchase activity, their amounts are not shown in the PO Amount and Functional Amount columns and are not included in the Total amount. Snapshot:

Report Name: Encumbrance Detail Report Description: The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts. If you have enabled the encumbrance option for requisitions or purchase orders, and have entered and approved requisitions and purchases. You use this report to review the accounts encumbered. Snapshot:

Report Name: Open Purchase Orders Report (by Cost Center) Description: The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts. If you have enabled the encumbrance option for requisitions or purchase orders, and have entered and approved requisitions and purchases. You use this report to review the accounts encumbered.

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Report Name: Purchase Agreement Audit Report Description: You can use this report to review purchase order transactions for items you normally buy using blanket purchase agreements. Purchasing lets you determine if you are efficiently using the blanket purchase agreements you negotiate with your suppliers. For each item you buy using blanket purchase agreements, Purchasing provides you with the detail of the existing purchase orders for this item and the detail of the agreement lines-- blanket or standard-- you created for this item. Purchasing shows you when you purchased items using a standard purchase order where you could have used a blanket purchase agreement. Snapshot:

Report Name: Open Purchase Orders Report(by Buyer) Description: The Open Purchase Orders Report (by Buyer) lists all or specific open purchase orders that relate to buyers. Purchasing lets you specify the open purchase orders you want to review. An open purchase order is one that references an item that your supplier has not yet fully billed or received. The report excludes closed, final closed, and cancelled orders. Snapshot:

Report Name: Invoice Price Variance Report Description: The Invoice Price Variance Report shows the variance between the invoice price and the purchase price for all inventory and work in process related invoice distributions. Payables records invoice price variances when the invoices are matched, approved, and posted.

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Report Name: Print Requisitions Report Description: The Printed Requisitions Report prints the requisitions which have the following status: Approved, Rejected, In Process, Pre-Approved, and Returned. The report does not include requisitions with status Incomplete or cancelled. You can circulate the printed requisitions for signature approvals and notes. Snapshot:

Report Name: Purchase Requisition Status Report Description: The Purchase Requisition Status Report can be used to review the approval status of the requisitions you create. By limiting the approval status, you can use the report as a tool to plan and monitor the buyer workload. You can also use the report to monitor requisitions in the approval process or returned and requiring further attention. Snapshot:

Report Name: Financials/Purchasing Options Listing Description: The Financials/Purchasing Options Listing can be used to review the options set for your system in the Financials Options and Purchasing Options windows.

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Report Name: Purchase Summary Report by Category Description: The Purchase Summary Report by Category shows the amount of orders you place with suppliers for a given category of item. Use the report to monitor the purchase documents included in a range of categories. Snapshot:

Report Name: Overdue Vendor Shipments Report Description: This report can be used to follow-up with suppliers. The report includes the supplier contact and the phone number along with percentage delivery and the due date. The report also includes purchase orders that do not have a supplier contact assigned. By limiting the report to only one buyer, you can do follow-up by buyer. And, finally, by limiting the report by categories, you can do purchasing follow-up for a range of commodities.

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Report Name: Quotation Action Required Report Description: The Quotation Action Required report lists quotations that require follow-up action. This report provides you with all of the information you need to take immediate action on the quotation. Purchasing lets you specify the quotations you want to review. If you do not specify a date range, all quotations are displayed. Snapshot:

Report Name: Requisition Distribution Detail Report Description: The Requisition Distribution Detail Report lists requisitions, distributions, and charge account information. You can also use the report to review requisitions that failed funds reservation if you have enabled encumbrance. Totals print only if encumbrance has been enabled. Snapshot:

Report Name: Cancelled Requisition Report Description: Use the Cancelled Requisitions Report to review information on cancelled requisitions.

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Report Name: Requisitions on Cancelled Order Report Description: The Requisitions on Cancelled Sales Order Report shows information on internally sourced requisition lines for which a sales order has been generated and subsequently cancelled. You can run the report only if Order Entry is installed.

Report Name: Printed Change Orders Report (Portrait) Description: The Printed Change Orders Report (Portrait) prints changed purchase orders to send to your suppliers. The change purchase orders are the hard copy document you print on a preprinted form and distribute through the mail or fax to confirm changed orders you have requested or confirmed with your suppliers. Purchasing provides a default format for the preprinted form. Contact your Oracle Consultant for information regarding the forms

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Report Name: Cancelled Purchase Orders Report Description: The Cancelled Purchase Orders Report can be used to review information on cancelled purchase orders. Snapshot:

Report Name: Vendor Affiliated Structure Listing Description: The Supplier Affiliated Structure Listing shows information about your supplier's parent-child relationships. Your list of suppliers includes suppliers who are subsidiaries of larger companies. The Supplier Affiliated Structure Listing allows you to review the relationships established. The subsidiary company is the child supplier to the parent supplier. Snapshot:

Report Name: Purchase Order Commitment by Period Report Description: The Purchase Order Commitment By Period Report shows the monetary value of your purchased commitments for a specified period and the next five periods. You can use the report sorted by buyer to monitor buyer performance. You can also use the report when negotiating with a supplier by limiting the commitments to a specific supplier. Snapshot:

Report Name: Savings Analysis Report (by Category) Description: The Savings Analysis Report (By Category) shows buyer performance by category. Use the report to compare the market, quote, or list price to the actual price. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. If a quote is not defined, Purchasing prints the product of the market price of the item ordered and the quantity ordered. If the market price is not defined, Purchasing uses the list price. The report includes a price type Legend at the bottom of each page for the price type. If the line price type is Q, the line price was from the Quote. If the line price type is M, the line price was from Market Price, and if the line price type is L, the line price was from List Price. The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. The Amount Saved is the negotiated amount less the actual amount, with negative figures in parentheses. Snapshot:

Report Name: Printed Requisitions Description: The Printed Requisitions Report prints the requisitions which have the following status: Approved, Rejected, In Process, Pre-Approved, and Returned. The report does not include requisitions with status Incomplete or cancelled. You can circulate the printed requisitions for signature approvals and notes. Snapshot:

Report Name: Receiving Value Report by Destination Account Description: The Receiving Value Report by Destination Account lists received items by purchase order destination and distribution account. If you accrue both inventory and expense at the time of receipt, you may have both inventory and expense as part of your receiving valuation account. The Receiving Value Report by Destination Account allocates your receiving balances by the purchase order line inventory, expense accounts, and quantities. You can then use this report to manually reclass the receiving valuation account to the appropriate expense accounts. Snapshot:

Report Name: Printed Change Orders Report (Landscape) Description: The Printed Change Orders Report (Landscape) prints changed purchase orders. The change purchase orders are the hard copy document you print on a preprinted form and distribute through the mail or fax to confirm changed orders you have requested or confirmed with your suppliers. Purchasing provides a default format for the preprinted form. Contact your Oracle Consultant for information regarding the forms. Snapshot:

Report Name: Receiving Value Report Description: The Receiving Value Report shows item quantity, valuation, and detailed receipt information for your receiving inspection location The Average Unit Price is calculated by dividing the total receiving value by the total receiving quantity on hand, using the primary unit of measure. The Total Purchase Value is the quantity times the average unit price. The Current Value is the sum of the quantity times the supplier cost for the cost type. This is the total cost of the item less any material overheads for the item. If material overheads are included, then the Purchase Price Difference column would be incorrect. Snapshot:

Report Name: Receiving Transactions Register Description: The Receiving Transactions Register lists detail information about your receiving transactions. The register is sorted by item, category, receipt number, document number, and transaction date. The three-part document number represents purchase order number, purchase order line number, and purchase order shipment number. Snapshot:

Report Name: Receiving Account Distribution Report Description: The Receiving Account Distribution Report lists the accounting distributions for your receiving transactions. This report supports the distributions created for the following transactions: Purchase Order Receipts Purchase Order Receipt Adjustments Purchase Order Returns to Supplier Deliver to Expense Destinations Return to Receiving from Expense Destinations Match Unordered Receipts Snapshot:

Report Name: Invoice Price Variance by Vendor Report Description: The Invoice Price Variance Report shows the variance between the invoice price and the purchase price for all inventory and work in process related invoice distributions. Payables records invoice price variances when the invoices are matched, approved, and posted. Snapshot:

Report Name: Planning Schedule Description: Use the Planning Schedule Report to print any supplier schedule that was built using either the Scheduler's Workbench or AutoSchedule.

Report Name: Shipping Schedule Description: Use the Shipping Schedule Report to print any supplier schedule that was built using either the Scheduler's Workbench or AutoSchedule

Report Name: Purchasing Interface Errors Report Description: The Purchasing Interface Errors Report shows you what errors occurred, if any, while running the following programs: Pay on Receipt - ASBN transactions Pay on Receipt - Receipt transactions Purchasing Documents Open Interface For each row in the interface tables that fails validation, the above programs create one or more rows with error information that appears in the Purchasing Interface Errors Report.

Report Name: Country of Origin (By Supplier) Report Description: The Country of Origin is the country in which an item is manufactured. The Country of Origin defaults from the Approved Supplier List, if it is defined there. If not, it defaults from the supplier site in the Supplier Sites window. Otherwise, this field is blank. You can leave it blank or select a country

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Report Name: Receiving Interface Errors Report Description: This report shows you what warnings or errors occurred while the Receiving Transaction Processor was processing rows in the Receiving Open Interface tables. Rows processed in the Receiving Open Interface include Advance Shipment Notices (ASNs), receipts, and deliveries. Any errors that occur during this process are displayed in the Receiving Interface Errors report when you run the report. At the same time, the errors are also sent to the EDI Gateway process responsible for generating Application Advices. (For example, Application Advices are sent back to suppliers detailing errors that occurred when the suppliers sent ASNs.) Snapshot:

Report Name: Accrual Reconciliation Report Description: The Accrual Reconciliation Report can be used to analyze the balance of the Accounts Payable (A/P) accrual accounts. You can accrue both expense and inventory purchases as you receive them. When this happens, you temporarily record an accounts payable liability to your Expense or Inventory A/P accrual accounts. When Payables matches and approves the invoice, Payables clears the A/P accrual accounts and records the liability from the supplier site.