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company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-1/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Completeness Qualification and work experiences fitting to companys vessels type manned Completeness Standard application form must and accuracy be completely and accurately accomplished Completeness Qualification, Trainings and Work and accuracy Experiences meets the companys standard
Application Form
President
Per application
Application form
Application Form
President
Personal Interview Daily and copies of Certificates, Licenses and Service Records N/A As warranted
Application Form
Selection
Application form Completeness Qualification, Trainings and work and accuracy experiences is fitting to a particular vessel where he is planned to be placed
President
Rank Qualification
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Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-2/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Documents Assessment
Validity
Admin/Operation Mgr.
N/A
As warranted
Pre-deployment Checklist; OPN7.5.1-001 Documents Assessment PEME Referral Form; PEME Certificates; OPN7.5.1-001 Documents Assessment Rank Qualification; Line-up List; OPN7.5.1-001 Documents Assessment
Timeliness
Admin/Operation Mgr.
As warranted
Crew Line-up
Line-up List
Completeness Qualification and work and accuracy experiences fitting assigned vessel
President
Prepared by:
Reviewed by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-3/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Completeness Details of contract shall adhere to Liaison Officer and accuracy POEA approved Salary Scale
Contract Processing
Contract
Timeliness
Visa Application
Visa requirements
As warranted
Flagstate Requirements
Prepared by:
Admin/Operation Mgr.
N/A
Per Line-up
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-4/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Admin/Operation Mgr.
PDOS Certificates; OPN-7.5.1-007 PDOS (Outsourced) Bank Referral Forms; Allotment Slip Form; FIN7.5.1-001 Allotment Preparation Line-up List, National
Allotment Slip must be completely Finance Officer accomplished and if, necessary, secure photocopies of IDs such as SSS, Philhealth, Pag-ibig Given flight details suits the vessels stay in port
Reviewed by:
Booking onsigning
Prepared by:
Timeliness
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-5/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Securing of OK TO BOARD
OK TO BOARD Letter
Timeliness
Every departure
Accuracy Ticketing
Prepared by:
Air Ticket
Timeliness
Follow-up travel
Approved by:
Every
e-ticket; OPN-7.5.1-
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-6/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Dispatching of Crew crew documents documents through joining crew members Issuance of crew working gear Crew working gear
All documents must be received by vessels master upon crews arrival onboard
Admin/Operation Mgr.
Email from the master; scanned cover letter signed by the master sent thru email
Completeness Crew working gear must be complete according to company specification Timeliness Stock of crew working gear must be available at least 1 day before departure Mails and parcels must be sent through joining crew
Reviewed by:
Liaison and Documentation Officer Liaison and Documentation Officer Admin/Operation Mgr.
Acknowledgement Per issuance to Line-up List, Crew receipt of crew departing crew Working Gear Receipt
Timeliness
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-7/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Travel allowance must be released to all crews after final deployment from crewing/operations Must maintain a minimum 400 Euro Finance Officer Verification of Euro Allowance Logbook Daily Euro Allowance Logbook; FIN-7.5.1004 Sending Of Provisions To Crew Onboard
Cash availability
Timeliness
Must be released to selected joining crew prior to crew deployment Amount of cash must be in accordance with the agreed
Reviewed by:
Cash to master
Accuracy
Finance Officer
As warranted
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-8/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Regular Allotments should match the approved Allotment Slip Checking of Every documents posted departure in the DMS DMS
Completeness Documents to be scanned and ICT Officer posted in Document Management System (DMS) shall be the ff:
Prepared by:
Reviewed by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-9/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Person Responsible
Control Methodology
Frequency of Monitoring
Timeliness
Must be processed and released within 2 weeks after the end of the month
Finance Officer
Monthly
FIN-7.5.1-003 3 Allotment Processing and Releasing; PNB Online Banking; LOI, Confirmation Report; Monthly US$ Allotment
rd
3 Allotments should match the approved Allotment Slip Financial Assistant Securing Regular Home Allotment Report
Approved by:
rd
SSS, Philhealth, Completeness Accurate and complete Pag-ibig and Accuracy remittance of all on-board crews withheld from social insurances
Reviewed by:
Monthly
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-10/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Cash must be available upon payment to government agencies On or before the 10 day of the succeeding month
th
Finance Officer
Cash control
Financial Asst.
Monthly
Allotment Slip Regular Home Allotment Report Social insurance remittance form (outsourced) and remittance report
Prepared by:
Reviewed by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-11/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Contribution certificates must be available within 3 working days upon receipt of request Approved special allotments are remitted to crews allottee account only Cash must be available prior to payment Note: subject to availability of funds
Reviewed by:
Cash
Finance Officer
Upon request
Special Allotment Request Form; FIN7.5.1-006 Special Allotment Payment Voucher and check or w/slip
Cash availability
Finance Officer
Prepared by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-12/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Cash
Accuracy
Cash to master to be sent must conform to approved amount Cash box balance is less than the succeeding months expenses
Finance Officer
Verification of Upon request availability of cash Verification of Vessels VMCI cash box balance Monthly
Dispatch of cash
Timeliness
Cash must be wired a day before vessel arrive at specified port Cash must be available prior to payment Note: subject to availability of funds
Finance Officer
Acknowledgement Every wire Receipt (email) transfer transaction Verification of Daily availability of cash
Cash availability
Finance Officer
Prepared by:
Reviewed by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-13/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
All related expenses during Accountant Vessels pre-delivery activities are Completeness to be invoiced to principal for reimbursement.
Invoices; Owners advise of new vessel and delivery date; Upon receipt of FIN-7.5.1-008 invoices Accounting of Vessel's Predelivery Cost Monthly Folder of certificates to be renewed; Crew List
Timeliness
Permanent licenses and certificates shall be sent onboard before expiration of provisional certificates or licenses
Admin/Operation Mgr.
Completeness All requirements for different Admin/Operation flagstates and national licenses Mgr. and certificates must be complete Financial Reporting Financial Report Completeness All disbursements for the month and accuracy are properly accounted Finance Officer Review of Financial Report by Accountant and Finance
Approved by:
Monthly
Cash Control
Prepared by:
Reviewed by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-14/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Invoice must be submitted within the month before the invoiced month Amount received conforms to principals advice
Finance Officer
Invoice must be rd ready on 3 wk of the month before the invoice month Verification with the bank
Monthly
Lump sum
Accuracy
Finance Officer
Upon receipt of Principals advice principals (email); FIN-7.5.1advice 008 Accounting of Vessel's Predelivery Cost; FIN7.5.1-009 Invoicing
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Reviewed by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-15/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Amount must be received within 2 Finance Officer working days upon principals advice Given flight details suits the vessels stay in port Travel and Visa Officer
Follow-up with the Upon receipt of principal and the principals bank advice Conform to Daily Vessels Schedule Line-up List, National Documents; OPN7.5.1-008 Booking, Securing OK TO BOARD and Ticketing
Booking offsigning
Timeliness
Cost Accuracy
N/A Verification of email received from travel provider Verification of Accomplished Rejoining Form
Approved by:
Documents assessment
Validity
Documents must be valid within one year from the planned embarkation
Reviewed by:
Admin/Operation Mgr.
As warranted
Rejoining Form
Prepared by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-16/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Dimension
Standard
Person Responsible
Control Methodology
Frequency of Monitoring
Final wage settlement must be in accordance with approved Completeness standard wage scale and the number of days unpaid
Finance Officer
Verification of arrival date specified in the passport or seamans book Verification of availability of cash
Prepared by:
Approved by:
Document Controller
QMR
QUALITY MANUAL
company name & logo Section 7.0 PRODUCT REALIZATION Subsection: 7.1 PLANNING OF PRODUCT REALIZATION
Page: 7.1-17/17 Effectivity Date: Oct. 15, 2010 Issue No. 10.01 Rev. No. 0
Timeliness
Contribution certificates must be available within 3 working days upon receipt of request
Record Book
Prepared by:
Reviewed by:
Approved by:
Document Controller
QMR