1

INTRODUCTION This procedure has been lay out to address the requirements in overall of the Clause 7.3.1Design Planning. This procedure will describe the overall planning of design activities and how the design has been control and met the requirements in ISO9001:2001

PURPOSE This procedure is to provide a guideline and to ensure that the design process is carried out in a controlled manner to meet all clients' requirements.

DEFINITION Checking Activities related to engineering and design, is the detailed (technical) examination of a document to make certain that it is technically correct and to ensure that all the technical design inputs, design basis, local authority requirement, other design criteria and administrative items (title blocks, revision numbers, dates etc.) have been correctly incorporated. The term document applies to Company, Client, Vendor and Project documents i.e drawings, specifications, reports, data sheet, technical notes etc, but not correspondence is checking of deliverables by the Originator. The document check print is identified by the DOC. CHECK PRINT stamp. The presentation of technical designs which define requirement of the construction or analysis of machine, product and system, and is created in accordance with standardized convention for layout, nomenclature, interpretation, size, dimension, symbols, etc. Engineering Deliverables are defined as Calculation Books, Specifications, Reports, Studies and Data Sheets. is checking of documents by Lead Engineer / Checker from disciplines other than the Originators discipline. is a person who prepares or generates the document(s). Information generates from the the processes in EQMS and define in each EQMS procedures. It shall provide an objective evidence of conformity, implementation and effective operation of EQMS.

Document

Document Check Drawing

Engineering Deliverables Interdiscipline Check Originator Quality Record

ABBREVIATION DC : Document Controller

DCC EQMS IDC PC PD PEP

: : : : : :

Document Control Center Engineering Quality management System Inter Discipline Check Project Coordinator Project Director Project Execution Plan

PM PQP QAE QAM

: : : :

Project Manager Project Quality Plan Quality Assurance Engineer Quality Assurance Manager

5 5.1

RESPONSIBILITIES, OWNER AND APPLICATION Responsibility Project Director Provide necessary resource to ensure this procedure is implemented accordingly Ensure all programs related to establish the implementation of this procedure are in place

To review and approve EQMS Procedure for Design Control

Project Manager

Responsible for ensuring design interfaces are identified and design authorities are appointed for every activity. He is to ensure that the Technical Review Form is filled up by the relevant personnel upon project implementation. Responsible as the prime responsibility for ensuring that the design stages of all projects are carried out in the controlled manner specified in this procedure to fulfill the

Engineering Manager

requirements of the client. Lead Engineer QA/QC Manager Every Lead Engineer is responsible for ensuring design tasks are planned and assigned to competent personnel. Ensure the effectiveness of the implementation of this procedure Provide necessary training to the whole company and specifically to the project team on the requirements of this procedure

 Conduct regular audit with integrated audit plan to ensure the effectiveness of this procedure 5.2 Owner The owner of this procedure is the Engineering Manager and supported by QA/QC Manager

5.3

Application

This procedure applies to all projects where the client has not specified the design control requirements as part of the contract. This procedure shall be treated as PVE. minimum standard of performance.

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PROCEDURE Design Planning a) The PM or PE must establish project responsibilities for each discipline of the design team. These responsibilities shall include personnel for design authorization, verification and review. Lead Engineer is required to prepare the activities required to fulfill the deliverables listing and assign personnel from the discipline to each activity.

b)

c) d)

Lead Engineers must ensure that interfaces with other disciplines are identified and these are defined and agreed. The following forms/stamps are used for interfacing : IDC Routing Sheet IDC stamp (Refer to CHECKING PROCEDURE Internal memo to other disciplines.

e)

Project Control is required to set-up a milestone/project reporting mechanism for monitoring the achievement of deliverables which also provides for exception reporting of delays, problems encountered and corrective actions. The PM or PE/PC must ensure that each discipline has appointed suitably qualified personnel for verification activities. He is also to ensure that design reviews are planned throughout the design stages at appropriate intervals. The PM or PE/PC must prepare a project plan, supported by a detailed milestone plan covering tasks, time-scales and responsibilities.

f)

g)

6.2

Design Input
b)

Lead Engineer is to identify and review the inputs provided for the tasks to be carried out by his discipline. He shall highlight areas of ambiguity, inadequacy and incompleteness to the PM or PE/PC. A TQ form is to be raised for any clarification. Initiator must sign off the TQ and forward to PM / PE/PC for initial and official submission to Client. The PM/PE/PC will follow-up with Client and ensure that the Client signs/approves the TQ raised. Emails and other pertinent input / data must be attached to the completed TQ Form for documentation and record purposes. The TQ Register will be used to monitor and

c)

track the close-out of all TQs raised. This will be updated on a timely basis by the PM / PE/PC. d)
e)

Lead Engineer is to brief engineers and designers on design inputs to ensure that they are fully aware of all the requirements. The PM or PE/PC is to circulate the Technical Review Form and the relevant documents to all Lead Engineers and senior project personnel for acknowledging that all relevant technical inputs have been reviewed. For projects that require site visits, the Site Visit Checklist is to be used for documenting the findings of the site visits.

f)

6.3

Design Outputs And Verification b)

c) d)

Draftsmen, designers, drafting coordinators or engineers shall carry out a detailed selfcheck of the work that has been completed to ensure all inputs have been addressed. Marked-up copies of documents/drawings are to be retained in the discipline or project file as records. Checking of deliverables is to be done in accordance with the EQMS Procedure for Checking, Approval of Engineering Deliverables

6.4

Design review

Design review activity must be initiated as specified in the Project Execution & Quality Plans. The review activity is to be done in accordance with the EQMS Procedure for Checking, Approval of Engineering Deliverables

6.5

Design Changes All design changes are to be done in accordance with the EQMS Procedure for Design Change Control

6.6

Design Validation Design validation which follows successful design verification is performed as follows:

Design Stage
a)

Design deliverables are issued to the Client via Inter-discipline Checks (IDC) copies or formal issues for comments. Clients comments are incorporated in accordance with EQMS Procedure for Checking, Approval of Engineering Deliverables Joint design reviews with the Client are conducted at major milestones in accordance with Clients request. Comments arising from such design reviews are actioned accordingly by PVE and the Client.

b)

Fabrication, Installation and Commissioning Stages

a) b)

Design validations during these stages are handled by the Client. PVE may provide support when requested by the Client.

REFERENCES a) b) EQMS Procedure for Checking, Approval of Engineering Deliverables EQMS Procedure for Design Change Control

c)

Design Change Procedure