Quotation Letter

A quotation letter comprises the following details: Senders address Receivers address Date Dear Sir Sub: Ref: Content o How you came to know about this company (through an ad / an exhibition/ catalogue/ another firm) o What exactly you want : Name of the article / product o Specification: quality(size, length, thickness); quantity (the number you want) o When you want it o Ask them to quote prices o Ask for discount o Ask for payment terms (cheque / letter of credit / DD ) o Mention the mode of transport Yours faithfully Signature, Your name

Regional Engineering College Chennai 603001

18 Jan 2007

The Manager Modern Electro Products Ltd 57 Peters Road Chennai 600014

Dear Sir Sub: Quotation for Electonics Laboratory We are interested in buying some equipment for our electronics laboratory. Kindly quote your lowest rates for the following items, giving full particulars and technical details. Please send your quotation on or before 15 Jan 2007. The quantity we propose to buy is indicated against each item. S.No 1. 2. 3. 4. 5. 6. Description and specification of the item Transistor BC 107 Function generator Multimeter IC chips LM 339 IC Chips LM 7400 Resistors TK, 5% Quantity required 2 3 4 3 2 2

Please indicate the terms and conditions regarding the following details: Earliest delivery time Guarantee period, and after-sale services Tax inclusion Packing and forwarding charges Discount rate Contract terms We look forward to hearing from you at your earliest convenience. Yours faithfully Dr S Srinivasan Prof and HOD of ECE

Reply letter to a quotation:

Happy Home Departmental Store Aringnar Anna Shopping Complex Thirumangalam, Chennai 600101 21 Jan 2007 The Principal Regional Engineering College Trichy

Dear Sir Sub: Quotation for office furniture Ref: Your letter dated 10 Jan 2007 Thank you very much for your enquiry of 10 Jan 2007. We have great pleasure in submitting the following quotation for your consideration: S.No 1. 2. Item Description Office desk, Steel frame, with sunmica top (60x 40x30) fitted with drawers on the sides Revolving chair with cushion seats and padded backrest. Standard size. Net Prices Rs. 4750 Rs. 3050

Terms and conditions: 1. Packing and transportation charges from our works to your institution are not included in the prices quoted. 2. Sales Tax is included in the price quoted. 3. Delivery will be made within 4 weeks of receiving the order. 4. 50% of the total amount to be paid as advance along with the order and the balance to be paid within 10 days of the delivery. 5. Quoted rates will remain valid for a period of three months. We are looking forward to receiving your order and doing more business with you. Yours faithfully Vasanth P Sales Manager.