LEDES Comparison List - v2.0

Law firm segmnet - Information on the firm whose invoices have been submitted.
There will be 1 or more @FIRM segmen submission of invoices for more than one firm in the same invoice file. Each file should begin with the @FIRM segment. Version Field Ver 2.1 lf_vendor_id
A value that uniquely identifies the vendor. Depending on the location of the vendor, this value could be the vendor's tax id number, the vendor's VAT registration number, the vendor's DUNS number, the vendor's business registration number, or any other number or used by the vendor to uniquely identify itself, preferably to its local taxing or governmental authority.
Description Version Field
Ver 2
lf_vendor_id A value that uniquely identifies the vendor. Depending on the location of the vendor, this value could be the vendor's tax id number, the vendor's VAT registration number, the vendor's DUNS number, the vendor's business registration number, or any other number or used by the vendor to uniquely identify itself, preferably to its local taxing or governmental authority.
Description Version Field Description Version Field
LEDES XML 2000

lf_tax_id
LEDES98BI
LAW_FIRM_ID Identifier(s) uniquely identifying the sending law firm. The law firm's Federal Taxpayer ID if operating in the U.S. or a tax identifier for non-U.S. firms. The field will accommodate up to three identification numbers through the use of a sub-delimiter (~). A null value ("") would be an error.
LEDES98B
LAW_FIRM_ID An identifier uniquely identifying the sending law firm. The law firm's Federal Taxpayer ID must be used if the law firm has one (i.e., at the very least, all law firms operating in the US). A null value ("") would be an error.
Description
e been submitted. There will be 1 or more @FIRM segments per file. Allows for the ce file. Each file should begin with the @FIRM segment. lf_id lf_name
An optional field assigned by the law firm The name of the law firm. to identify the firm.
lf_id
lf_name
An optional field assigned by the law firm The name of law firm. to themselves to identify the firm.
lf_id
lf_name
LAW_FIRM_NAME Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
@lf_address
Sub Structure - Address Structure (See @ADDRESS_INFO Segment below).
@lf_remit_address
Sub Structure - Address Structure (See @ADDRESS_INFO Segment below.) If not provided, then is assumed to be the same as @lf_address.
@lf_address
Sub Structure - Address Structure (See @ADDRESS_INFO Segment below).
@lf_remit_address Sub Structure - Address Structure (See @ADDRESS_INFO Segment below.) If not provided, then is assumed to be the same as @lf_address.
@lf_address
@lf_remit_address
@lf_address
VRP: Should be derived as part of address segment. More info on fields in Address segment
@lf_billing_contact
Sub Structure - Contact Structure (See @CONTACT_INFO Segment below.)
source_app
The name of the program used to generate this invoice, e.g. "Elite".
@lf_billing_contact Sub Structure - Contact Structure (See @CONTACT_INFO Segment below.)
source_app The name of the program used to generate this invoice, e.g. "Elite".
@lf_billing_contact VRP: In XML 2000, the billing contact information is given as fields rather than a sub structure.
app_version
The version of the source_app, e.g. "9.3b".
firm_URL
The law firm's website URL. Should always begin "http://www. "
app_version The version of the source_app, e.g. "9.3b".
firm_URL The law firm's website URL. Should always begin "http://www. "
file_item_nbr
@extend_header
Element Number - The item count of this Used for client and/or firm specific data element in the invoice file extensions to the @FIRM Segment (See submission. @EXTEND_HEADER Segment below.)
file_item_nbr
@extend_header
Element Number - The item count of this Used for client and/or firm specific data element in the invoice file extensions to the @FIRM Segment (See submission. @EXTEND_HEADER Segment below.)
Address Segment - This is not an actual segment of the file, per se, like the rest of the segments listed above. This segment address information. When an address is requested in a segment, that element will be listed and all fields in this segment law firm segment, there can be a sub structure for @lf_remit_address and @lf_address or @cl_address in client segment. T between the various address information. Version Field Ver 2.1 address_1
The street address of parent.
address_2
Optional second street address of parent.
Ver 2.0 address_1

The street address of parent.
address_2
Optional second street address of parent.
XML 2000 address_1 LEDES98BI - Law firm Address LAW_FIRM_ADDRESS_1

The street address of the law firm. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
address_2
LAW_FIRM_ADDRESS_2
Optional second street address of the law firm. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
LEDES98BI - Client Address CLIENT_ADDRESS_1

The street address of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
CLIENT_ADDRESS_2
Optional second street address of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
Description Version Field Description
LEDES98B
rest of the segments listed above. This segment contains a list of fields that will be used to represent ment will be listed and all fields in this segment will be the children of that element. For example, in the @lf_address or @cl_address in client segment. The header of the strucutre should be used to distinguish
address_3
Optional third street address of parent.
city
The city of parent.
state_province
The state or province of parent. Required except in countries without an equivalent address component. Use accepted abbreviations mandated by the parent country's postal service.
address_3
Optional third street address of parent.
city
The city of parent.
state_province
The state or province of parent. Required except in countries without an equivalent address component. Use accepted abbreviations mandated by the parent country's postal service.
address_3
city
state_province
LAW_FIRM_CITY
The city of the law firm.Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
LAW_FIRM_STATEorREGION
The state or region of the law firm. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
CLIENT_CITY
The city of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
CLIENT_STATEorREGION
The state or region of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
zip_postal_code
The postal code of parent. Required except in countries without an equivalent address component.
country
The country of parent. Use ISO 3166 country code set forth by International Standards Organization (www.iso.org.)
phone
The phone number parent.
zip_postal_code
The postal code of parent. Required except in countries without an equivalent address component.
country
The country of parent. Use ISO 3166 country code set forth by International Standards Organization (www.iso.org.)
phone
The phone number parent.
zip_postal_code
country
phone
LAW_FIRM_POSTCODE
The postal code of the law firm. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
LAW_FIRM_COUNTRY
The country code of the law firm. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
CLIENT_POSTCODE
The postal code of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
CLIENT_COUNTRY
The country code of the client. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
fax
The fax number of parent.
file_item_number
Element Number - The item count of this data element in the invoice file submission.
fax
The fax number of parent.
fax
This is not an actual segment of the file, per se, like the rest of the segments listed above. This segment contains a list of fi represent contact information. When a contact is requested in a segment, that element will be listed and all fields in this s of that element. For example @lf_contact in Firm segment, cl_contact in matter segment etc. Version Field Ver 2.1 contact_lname
The last name of the contact.
contact_fname
The first name of the contact.
contact_id
An "id" associated with contact.
Ver 2.0 contact_lname

The last name of the contact.
contact_fname
The first name of the contact.
contact_id
An "id" associated with contact.
Description Version Field Description Version Field Description Version Field Description Version Field Description Version Field Description Version Field Description
XML 2000 - Billing Contact (Firm Segment) lf_billing_contact_fnam lf_billing_contact_lname e lf_billing_contact_id XML 2000 - Client Contact (Client Segment) cl_contact_lname cl_contact_fname XML 2000 - LF Managing Contact (matter segment) lf_managing_contact_l lf_managing_contact_f name name lf_contact_id XML 2000 -Client contact (matter segment) cl_contact_lname cl_contact_fname LEDES98BI
cl_contact_id
LEDES98B
This segment contains a list of fields that will be used to ill be listed and all fields in this segment will be the children etc.
contact_phone
The phone number of the contact.
contact_fax
The fax number of the contact.
contact_email
The email address of the contact.
file_item_number
Element Number - The item count of this data element in the invoice file submission.
contact_phone
The phone number of the contact.
contact_fax
The fax number of the contact.
contact_email
The email address of the contact.
lf_billing_contact_phon e lf_billing_contact_fax
lf_billing_contact_email
cl_email
lf_contact_phone
lf_contact_email
cl_contact_phone
cl_contact_email
If an @EXTEND_HEADER is used, the fields herein appear as attributes of the @EXTEND_HEADER. For this reason, the @EX include a file_item_number. The @EXTEND_HEADER segment allows for the optional inclusion of fields into any segment needing custom extensions. T also allows applications which do not support custom extensions to still read and use a LEDES XML data document which c
Version Field
Ver 2.1 vendor
app
Used to name a vendor the data is Used to name an application the associated with, e.g. "E-Billing data is associated with, e.g. "EVendor" or "Realestate.com" Billing" or "Realestate Online"
Description Version Field Ver 2.0 vendor app
Used to name a vendor the data is Used to name an application the associated with, e.g. "Ebilling data is associated with, e.g. Vendor" or "Realestate.com" "Ebilling" or "Realestate Online"
Description Version Field Description Version Field Description Version Field Description LEDES98B XML 2000 vendor LEDES98BI app
END_HEADER. For this reason, the @EXTEND_HEADER segment does not
segment needing custom extensions. The @EXTEND_HEADER segment se a LEDES XML data document which contains extensions.
sequence
date
@extend_data
Used to provide the name value pairs. (See @EXTEND_DATA Segment below)
Used to define a sequence of use. Used to define a date associated with the overall extend_header and associated extend_data elements in this segment.
sequence
date
@extend_data
Used to provide the name value pairs. (See @EXTEND_DATA Segment below)
Used to define a sequence of use. Used to define a date associated with the overall extend_header and associated extend_data elements in this segment.
sequence
date
@extend_data
The @EXTEND_DATA segment is the child of @EXTEND_HEADER segment. There will be 1 or more @EXTEND_DATA segments per @EXTEND_HEADER. It is not intended that the @EXTEND_DATA include a file_item_nbr. (VRP: Not sure abo this sentence. A file item number is given in element definition) Note that the data definition in this segment is for readability and not formatting. The @EXTEND_DATA elements, ext_nam and ext_value appear on the same line, the former as the XML field tag and the latter as the field value, in the @EXTEND_HEADER segment. Each @EXTEND_DATA segment may contain multiple rows of data that extend the applicabl segment. Version Field Ver 2.1 ext_name
Used to provide the name of the variable.
ext_value
Used to provide the value of the variable.
Description Version Field Description Version Field Description Version Ver 2.0 ext_name
Used to provide the name of the variable.
ext_value
Used to provide the value of the variable.
XML 2000 ext_name LEDES98BI
ext_value
Version
LEDES98B
will be 1 or more @EXTEND_DATA ude a file_item_nbr. (VRP: Not sure about
The @EXTEND_DATA elements, ext_name er as the field value, in the e rows of data that extend the applicable
file_item_nbr
The item count of this data element in the invoice file submission.
A lookup segment for the taxes charged in the file. There will be 0 or more @TAX segments per file. If items are not taxed, n be included in the file. The @EXTEND_HEADER option was purposely omitted from this segment. Version Field Ver 2.1
tx_id tax_id_number A unique identifier associated with Tax ID Number for law firm or the tax/rate/jurisdiction, assigned vendor associated with specific by the law firm. tax.
Description
Version Field
Ver 2.0
tx_id tax_id_number A unique identifier associated with Tax ID Number for law firm or the tax/rate/jurisdiction, assigned vendor associated with specific by the law firm. tax.
XML 2000
LEDES98BI
LEDES98B
or more @TAX segments per file. If items are not taxed, no @TAX section would
gment.
tax_type Type of tax. Based on a value specified by the client. Examples in US: "Federal", "State", "Local". Examples in Canada: "GST", "HST", "PST", "TVQ". tax_rate_percent Percentage tax rate against charge, i.e. 7.25% tax_rate_percent would be represented as "0.0725". taxing_jurisdiction_country The country of the taxing jurisdiction. Use ISO 3166 country code set forth by International Standards Organization (www.iso.org.)
tax_type Type of tax. Based on a value specified by the client. Examples in US: "Federal", "State", "Local". Examples in Canada: "GST", "HST", "PST", "TVQ".
tax_rate_percent Percentage tax rate against charge, i.e. 7.25% tax_rate_percent would be represented as "0.0725".
Tax_rate VRP: Distinct Tax Rates from line items can be placed here. LINE_ITEM_TAX_TYPE Tax type indicator (e.g. VAT, GST, PST, Other). Information purposes only and not used in the invoice calculation. A null value ("") would be acceptable. - VRP: Take unique tax types grouped on rates against them used in the file LINE_ITEM_TAX_RATE Percentage tax rate against charge. A decimal number between 0 and 1 indicating the rate of taxation on the line item. A null ("") or 0 would indicate no taxes apply to the line item. VRP: Take unique rates for each of the tax types
taxing_jurisdiction_locality The locality of the taxing jurisdiction. Use accepted abbreviations for state or province mandated by the country's postal service. For Canadian PST, taxing_jurisdiction_locality for Ontario would be "ON"; for Local tax in New York City, taxing_jurisdiction_locality would be "New York, NY"; for state tax in Georgia (USA), taxing_jurisdiction_locality would be "GA"; for VAT tax in France, taxing_jurisdiction_locality would be null.
tax_on_tax Required "Y" or "N". "Tax-on-Tax" is a situation where one or more taxes in a tax jurisdiction are based on the sum of the corresponding invoice line item totals AND any other tax amount previously applied to those line item totals. For example, in Canada both Quebec and Prince Edward Island have specific taxes calculated on the sum of the line items plus the federal tax paid on those line items.
taxing_jurisdiction Name of the taxing jurisdiction. Use accepted abbreviations for state or province mandated by the country's postal service; do not abbreviate country names. For Canadian PST, taxing_jurisdiction for Ontario would be "ON"; for Local tax in New York City, taxing_jurisdiction would be "New York"; for state tax in Georgia, taxing_jurisdiction would be "GA"; for VAT tax in France, taxing_jurisdiction would be "France".
tax_on_tax_id In a "tax-on-tax" situation (described above), the tax_on_tax_id is the tx_id of the tax that should be included in the tax calculation for the current tx_id. For example, in Canada the TVQ tax includes not only the line items taxed, but also the GST tax for these line items. The proper response to this tax_on_tax_id field would be the tx_id for the GST tax. Although we are currently not aware of any such situation, it may be the case in a jurisdiction that there is a tax-on-tax-on-tax situation. It is anticipated that this field would hierarchically grow as necessary. Using the example in the previous paragraph, say that tax3 includes TVQ and GST taxes. Since the TVQ tax already shows the hierarchical relationship with GST in the tax_on_tax_id field, tax 3 would list the tx_id for TVQ in this tax_on_tax_id field.
increase_decrease Identifies whether the tax results in increasing or decreasing the matter/invoice. Almost all taxes are "Increase", the exception being Withholding Tax. Withholding Tax is tax that is paid by the client to the government as opposed to being collected by the firm and paid to the government. While taxes are itemized against individual line items on the bill, Withholding Taxes are calculated against total of fees and total of disbursements charged pre-tax and post split on the invoice. Individual line items will not associate with the @TAX.tx_id for withholding taxes. There can be more than one Withholding Tax on an invoice, but each Withholding Tax would have a different tax rate percentage. The total of the Withholding Tax(es) do not have to equal to the other taxes on the invoice; they could be less than or greater than the total of the other taxes charged on the invoice.
file_item_nbr The item count of this data element in the invoice file submission.
Information on the Client(s) for whom bills are submitted by the Firm. There will be 1 or more @CLIENT segments per @FIRM Version Field Ver 2.1
cl_id The law firm assigned client code.
Ver 2.0
cl_id The law firm assigned client code.
XML 2000
cl_id
LEDES98BI
CLIENT_ID The law firm assigned client code. A null value ("") would be an error. For each LAW_FIRM_MATTER_ID, only the first CLIENT_ID appearing for that LAW_FIRM_MATTER_ID is valid (i.e., all others after the first can be disregarded). LAW_FIRM_ID and CLIENT_ID are included as fields in order to enable automatic bill routing, should that be desired.
LEDES98B
CLIENT_ID The law firm assigned client code. A null value ("") would be an error. For each LAW_FIRM_MATTER_ID, only the first CLIENT_ID appearing for that LAW_FIRM_MATTER_ID
Description
There will be 1 or more @CLIENT segments per @FIRM segment.
cl_lf_id A vendor ID that uniquely identifies the law firm, as specified by the client. Could be the law firm's tax id number or other value used by the client to uniquely identify the law firm. Values required in this field may vary from client to client, but within a client's ebilling implementation only one such unique ID is allowed per law firm. Some client AP systems maintain multiple vendor IDs for a law firm that could be, for example, location dependant. It is not intended that multiple lf_vendor_ids for the same law firm would be supported by this field as they would be impossible to program into the law firm's time and billing software. Clients must choose only one unique identifier per law firm to be used in this field.
cl_name The name of the client as required by the client in the electronic submission. Used as a key by the receiving system.
cl_lf_id A VendorID that uniquely identifies the law firm, as specified by the client. Could be the law firm's tax id number or other value used by the client to uniquely identify the law firm. Values required in this field may vary from client to client, but within a client's ebilling implementation only one such unique ID is allowed per law firm. Some client AP systems maintain multiple vendor IDs for a law firm that could be, for example, location dependant. It is not intended that multiple lf_vendor_ids for the same law firm would be supported by this field as they would be impossible to program into the law firm's time and billing software. Clients must choose only one unique identifier per law firm to be used in this field.
cl_name The name of the client as required by the client in the electronic submission. Used as the key by the receiving system.
cl_lf_id
cl_name
CLIENT_NAME Client name. Given these display fields can be supplemented by intermediate vendor applications, a null value ("") would be acceptable.
@cl_address
@client_contact
cl_tax_id The client's tax id number to which law firm taxes are charged.
@cl_address
@client_contact
cl_tax_id The client's tax id number to which law firm taxes are charged.
@cl_address
@client_contact VRP: In XML 2000, the client contact information is given as fields rather than a sub structure.
cl_tax_id
@cl_address VRP: Should be derived as part of address segment. More info on fields in Address segment
CLIENT_TAX_ID The clients identification for tax purposes. In the UK this would be the VAT number.
@extend_header
@extend_header Used for client and/or firm specific extensions to the @CLIENT Segment (See @EXTEND_HEADER Segment below.)
Information on the Invoices submitted by the Firm for the Client. There will be 1 or more @INVOICE segments per @CLIEN Version Field Description Ver 2.1
inv_id inv_date The law firm assigned invoice number or The invoice date. code. Multiple inv_id's can be billed in the same LEDES e-billing file.
Version
Field Description
Ver 2.0
inv_id inv_date The law firm assigned invoice number or The invoice date. code. Multiple inv_id's can be billed in the same LEDES e-billing file.
Version
XML 2000 inv_id LEDES98BI INVOICE_NUMBER The alphanumeric, law firm assigned invoice number or code. Multiple INVOICE_NUMBERs can be billed in the same LEDES file. A null value ("") would be an error. INVOICE_DATE The invoice date. A null value ("") would be an error. inv_date
Field Description
Version Field Description
1998B INVOICE_NUMBER The alphanumeric, law firm assigned invoice number or code. Multiple INVOICE_NUMBERs can be billed in the same LEDES file. A null value ("") would be an error. INVOICE_DATE The invoice date. A null value ("") would be an error.
e 1 or more @INVOICE segments per @CLIENT segment.
inv_due_date The law firm assigned date by which the invoice is due to be paid by the client.
inv_currency The currency for this invoice. Use ISO 4217 currency codes set forth by International Standards Organization (www.iso.org.).
inv_due_date The law firm assigned date by which the invoice is due to be paid by the client.
inv_currency The currency for this invoice. Use alphabetic codes set forth by International Standards Organization (www.iso.org.).
inv_due_date
inv_currency
INVOICE_CURRENCY The submission currency by the law firm or vendor denoted by the 3 character ISO currency code (ISO 4217). The payment currency by the client is not driven from this field. A null value () would be an error.
inv_other_iso For mixed currency situations only where it is mandated that the total tax must also be reported in a different currency ISO. This represents the ISO other than the currency used for this invoice and relates to the information provided in the fields @INVOICE.inv_total_tax_other_iso and @INVOICE.inv_total_net_due_other_iso. Use ISO 4217 currency codes set forth by International Standards Organization (www.iso.org.)
INVOICE_TAX_CURRENCY The currency of INVOICE_REPORTED_TAX_TOTAL denoted by the 3 character ISO currency code (ISO 4217). A null value () would mean that the total tax on an invoice is in the same currency as the INVOICE_CURRENCY.
inv_start_date The starting date for the billing period.
inv_end_date The ending date for the billing period.
inv_start_date The starting date for the billing period.
inv_end_date The ending date for the billing period.
inv_start_date
inv_end_date
BILLING_START_DATE
BILLING_END_DATE
The starting date for the billing period. A The ending date for the billing period. A null value ("") would be an error. null value ("") would be an error.
BILLING_START_DATE
BILLING_END_DATE
The starting date for the billing period. A The ending date for the billing period. A null value ("") would be an error. null value ("") would be an error.
inv_desc A descriptive summary of work performed.
tax_invoice_cl_name The name of the party paying VAT on the invoice.
The legal name of the party paying VAT on the invoice It is expected that this field will be picked may be different from the value required by the up by re receiving system and displayed receiving system in the @CLIENT.cl_name field. In to bill reviewers. some jurisdictions it may be required by law to provide this information.
inv_desc A descriptive summary of work performed.
inv_desc
INVOICE_DESCRIPTION A descriptive summary of work performed which is charged on this invoice during the applicable billing period. Limited to 15KB of text.
INVOICE_DESCRIPTION A descriptive summary of work performed which is charged on this invoice during the applicable billing period. Limited to 15KB of text.
inv_payment_terms Optional. Can not be used if any tax is charged against any matter/invoice that is part of this inv_id. Discount applied to the invoice if it is paid within the stated number of days. "10/30" would indicate that the firm will accept a 10% discount of inv_total_net_due if paid within 30 days of the invoice_date. CAN NOT be used if any tax is charged against any matter/invoice that is part of this inv_id. Law firm can not apply this reduction to the invoice because it is dependant on the payment turnaround by the client; represents an additional discount that must be applied by the client's accounts payable system or third party e-billing vendor if the payment terms are met.
inv_payment_terms Optional. Can not be used if any tax is charged against any matter/invoice that is part of this inv_id. Discount applied to the invoice if it is paid within the stated number of days. "10/30" would indicate that the firm will accept a 10% discount of inv_total_net_due if paid within 30 days of the invoice_date. CAN NOT be used if any tax is charged against any matter/invoice that is part of this inv_id. Law firm can not apply this reduction to the invoice because it is dependant on the payment turnaround by the client; represents an additional discount that must be applied by the client's accounts payable system or third party e-billing vendor if the payment terms are met.
inv_payment_terms
tax_invoice_cl_address Address Structure for the @INVOICE.tax_invoice_cl_name. (See @ADDRESS_INFO Segment).
tax_invoice_cl_id The tax id number for the @INVOICE.tax_invoice_cl_name.
bill_to_cl_name The name of the party being billed on the invoice.
@bill_to_cl_address
Conditional Required if @INVOICE.bill_to_cl_name is The legal name of the party being billed may be not the same as @CLIENT.cl_name different from the @CLIENT.cl_name, and the Address Structure (See @INVOICE.tax_invoice_cl_name. In some jurisdictions @ADDRESS_INFO Segment) it may be required by law to provide this information
bill_to_cl_id The tax id number for the @INVOICE.bill_to_cl_name.
payable_by_cl_name The name of the party paying the invoice. May not be the same party that is paying VAT on the invoice. The legal name of the party paying the invoice may also be different from the @CLIENT.cl_name, the @INVOICE tax_invoice_cl_name and the @INVOICE.bill_to_cl_name. In some jurisdictions it may be required by law to provide this information.
@payable_by _cl_address
payable_by _cl_id
Conditional The tax id number for the Required if @INVOICE.payable_by_cl_name. @INVOICE.payable_by_cl_name is not the same as @CLIENT.cl_name. Address Structure (See @ADDRESS_INFO Segment)
tax_point_date The tax point is generally the invoice date. In instances where the tax point date is different from the invoice date, the tax point date indicates the financial period in which the tax applies.
tax_invoice In the European Union (and possibly in other areas of the world) it is required that an invoice contain the words, "This is a Tax Invoice" or "This is not a Tax Invoice". It would be possible for the law firm to submit an invoice containing all line items details and designated "This is a Tax Invoice" in this field, and for the receiving system to display a view of the invoice to the Client and Law Firm that satisfies the requirements for the Tax Invoice required by law in many countries. In this situation, the law firm may not need to send a separate tax invoice to the Client.
credit_note In the European Union (and possibly in other areas of the world) it is required to indicate whether an instrument is a Credit Note if it corrects a Tax Invoice.
inv_reference If the firm is submitting a Credit Note (an instrument required by statute or regulation that corrects a previously issued Tax Invoice -- see @INVOICE.tax_invoice for more discussion) or is submitting an invoice that corrects an invoice previously rejected by a bill reviewer, enter the inv_id of the original invoice being corrected. As described above, law firms are required by regulation to supply the Tax Invoice number being corrected. It is therefore expected that the receiving system will store this information and display it to bill reviewers. In addition, in situations where the submission corrects an invoice rejected by a bill reviewer, this field can be used by the receiving system to electronically verify the correction submitted so that these submissions could be approved electronically instead of being routed to a bill reviewer for approval.
inv_payment_terms Discount applied to the invoice if it is paid within the stated number of days. "10.00/30" would indicate that the firm will accept a 10% discount of inv_total_net_due if paid within 30 days of the invoice_date. CAN NOT be used if any tax is charged against any matter/invoice that is part of this inv_id because there may be a legal requirement that the tax amount charged should not be modified. Law firm can not apply this reduction to the invoice because it is dependant on the payment turnaround by the client; represents an additional discount that must be applied by the client's accounts payable system or third party e-billing vendor if the payment terms are met.
inv_total_tax The sum of all @MATTER.matter_tax_on_fees + @MATTER.matter_tax_on_exp for this inv_id. This figure includes Withholding Taxes.
inv_total_tax The sum of all @MATTER.matter_tax_on_fees + @MATTER.matter_tax_on_exp for this inv_id.
INVOICE_TAX_TOTAL The sum of all LINE_ITEM_TAX_TOTAL items in this invoice. A null value would denote a tax exempt invoice. The client may request that the tax amount be only the reimbursable tax amount, such as VAT, which they often must track separately for accounting purposes. The receiving application is encouraged to allow for a reasonable variance to account for rounding errors when the sending application calculated the INVOICE_TAX_TOTAL.
inv_total_tax_other_iso
inv_total_net_due
For mixed currency situations only where it is mandated that the The sum of all total tax must also be reported in a different currency ISO. The sum @MATTER.matter_total_due for this of all @MATTER.matter_tax_on_fees + inv_id. @MATTER.matter_tax_on_exp for this inv_id in the ISO required by law as identified in @INVOICE.inv_total_net_due_other_iso. This figure includes Withholding Taxes
inv_total_tax_other_iso
inv_total_net_due
For mixed currency situations only where it is mandated that the The sum of all total tax must also be reported in a different currency ISO. The sum @MATTER.matter_total_due for this of all @MATTER.matter_tax_on_fees + inv_id. @MATTER.matter_tax_on_exp for this inv_id in the ISO required by law.
inv_total_net_due
INVOICE_REPORTED_TAX_TOTAL The amount of tax in the national currency as reported to the tax authorities. Information purposes only and not used in the invoice calculation. A null value ("") would be acceptable
INVOICE_TOTAL The sum of all LINE_ITEM_TOTAL values in this invoice. A null value ("") would be an error.
INVOICE_TOTAL The sum of all LINE_ITEM_TOTAL values in this invoice. A null value ("") would be an error.
inv_total_net_due_other_iso For mixed currency situations only where it is mandated that the total invoice must also be reported in a different currency ISO. The sum of all @MATTER.matter_total_due for this inv_id in the ISO identified in @INVOICE.inv_other_iso.
inv_image_file_name It may be that there is a statutory, regulatory or client-mandated requirement to also provide an electronic image (.pdf, Word, etc.) of this invoice or of receipts for expenses included in this invoice. If this is the case, use this field to indicate the name of the file with this invoice image so that it can be located by the client.
inv_total_net_due_other_iso For mixed currency situations only where it is mandated that the total invoice must also be reported in a different currency ISO. The sum of all @MATTER.matter_total_due for this inv_id.
@extend_header
@extend_header Used for client and/or firm specific extensions to the @INVOICE Segment (See @EXTEND_HEADER Segment below.)
INVOICE_NET_TOTAL The sum of all LINE_ITEM_TOTAL values in this invoice minus the INVOICE_TAX_TOTAL. A null value () would be an error. The client may request that the tax amount be only the reimbursable tax amount, such as VAT, which they often must track separately for accounting purposes.
As e-billing expands around the world, it is likely that local, regional or national regulations require specific information to on electronic invoices. This section is designed to accommodate those requirements, to the extent that they apply to the m level, without needing to adjust the format.
In that this information is required by statute or regulation to be provided, all information provided in this segment should by the receiving system and displayed during bill review. Version Ver 2.1 Field regulation_heading regulatory_statement
The citation of the statute or regulation The language required by statute or associated with the information provided regulation to be provided by a law firm in the next field. E-Billing vendors and on an electronic invoice. clients are requested to provide instruction on how data is to be recorded in this field.

Version
Ver 2.0
XML 2000
Field Description
Version LEDES98BI
Field Description
Version 1998B
Field Description
ons require specific information to be included the extent that they apply to the matter/invoice
on provided in this segment should be captured
file_item_nbr
The item count of this data element in the invoice file submission.
Summary totals for each matter billed in the invoice. There will be 1 or more @MATTER segments per @INVOICE segment Version Field Ver 2.1
cl_matter_id The client assigned matter id or case reference number. Multiple cl_matter_id's can be billed in the same invoice. lf_matter_id The law firm assigned matter id or case reference number. Multiple lf_matter_id's can be billed in the same invoice.
Ver 2.0
cl_matter_id The client assigned matter id or case reference number. Multiple cl_matter_id's can be billed in the same invoice. lf_matter_id The law firm assigned matter id or case reference number. Multiple lf_matter_id's can be billed in the same invoice.
XML 2000
cl_matter_id lf_matter_id
LEDES98BI
CLIENT_MATTER_ID The client assigned matter code. Multiple CLIENT_MATTER_IDs can be billed in the same invoice. A null value ("") would be an error, unless the client does not assign matter identifiers. LAW_FIRM_MATTER_ID The law firm assigned matter code. Multiple LAW_FIRM_MATTER_IDs can be billed in the same invoice. A null value ("") would be an error.
LEDES98B
CLIENT_MATTER_ID LAW_FIRM_MATTER_ID
The client assigned matter code. Multiple CLIENT_MATTER_IDs can be billed in the same invoice. A null value ("") would be an error, unless the client does not assign matter identifiers.
The law firm assigned matter code. Multiple LAW_FIRM_MATTER_IDs can be billed in the same invoice. A null value ("") would be an error.
Description
re @MATTER segments per @INVOICE segment.
matter_name The descriptive name of the matter, e.g. "Jones v. Davidson", "Jamison Contract Proposal".
matter_desc
po_number
Description of work performed this The alphanumeric, client-assigned period purchase order number or code.
matter_name The descriptive name of the matter, e.g. "Jones v. Davidson", "Jamison Contract Proposal".
matter_desc Description of work performed this period.
matter_name
matter_desc
MATTER_NAME The name of the matter to which this invoice relates. THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR A MATTER.
PO_NUMBER
account_type An identifier indicating whether an invoice is "own account" ("O"), or "third party" ("T").
@lf_managing_contact
@lf_contact
@lf_managing_contact
@lf_contact
@lf_managing_contact VRP: In XML 2000, the managing contact information is given as fields rather than a sub structure.
ACCOUNT_TYPE An identifier indicating whether an invoice is own account (O), or third party (T).
@cl_contact
@cl_contact
@cl_contact VRP: In XML 2000, the managing contact information is given as fields rather than a sub structure.
matter_billing_type Code indicating how the matter is billed. Valid values and their descriptions are: CT - Contingency Fee - When the law firm's fee is based on a percentage of the amount recovered by the law firm client in a plaintiff's action. FF - Flat Fee - When the firm is paid a flat fee on the matter only. GW - Goodwill Work - Where the firm has performed services for free for the client on a matter and provides information on the work performed in a separate $0 invoice to the client. MPF - Multi-Payor Fees - When the cost of services provided on a matter is split by multiple clients of the firm regardless of any other matter_billing_type that may apply. TM - Time & Materials - When the bill is based on hours worked, or where there may be a combination of hourly billing plus a flat fee by task arrangement. A null value defaults to "TM". matter_billing_type Code indicating how the matter is billed. Valid values and their descriptions are: "TM" (time & materials), "FF" (flat fee), "CT" (contingency) "MPF" (multi-payor fees). A null value defaults to "TM".
matter_billing_type
matter_final_bill Field used to specify whether this is the final bill for the matter_id.
matter_total_detail_fees Sum of all @FEE.total_amounts billed to this matter/invoice.
matter_total_detail_exp Sum of all @EXPENSE.total_amounts billed to this matter/invoice.
matter_final_bill Field used to specify whether this is the final bill for the matter_id.
matter_total_detail_fees Sum of all @FEE.total_amounts billed to this matter/invoice.
matter_total_detail_exp Sum of all @EXPENSE.total_amounts billed to this matter/invoice.
matter_final_bill
matter_total_detail_fees
matter_total_detail_exp
matter_disc_credit_fees Sum of all @MATTER_DISC_CRED.disc_credit_amount where @MATTER_DISC_CRED.disc_credit_type equals "FEE" and (@MATTER_DISC_CRED.disc_cred is not "MISF", "MIDB" or "MIFA"). Excludes discounts or credits applied to fee line items as these are already part of matter_total_detail_fees.
matter_disc_credit_exp Sum of all @MATTER_DISC_CRED.disc_credit_amount where @MATTER_DISC_CRED.disc_credit_type equals "EXP" and (@MATTER_DISC_CRED.disc_cred is not "MISF", "MIDB" or "MIFA"). Excludes discounts or credits applied to expense line items as these are already part of matter_total_detail_exp.
matter_disc_credit_fees Sum of all @MATTER_DISC_CRED.disc_credit_amount where @MATTER_DISC_CRED.disc_credit_type equals "FEE" and @MATTER_DISC_CRED.disc_cred is not "MISF".
matter_disc_credit_exp Sum of all @MATTER_DISC_CRED.disc_credit_amount where @MATTER_DISC_CRED.disc_credit_type equals "EXP" and @MATTER_DISC_CRED.disc_cred is not "MISF".
matter_adj_on_fees
matter_adj_on_exp
matter_disc_cred_total matter_disc_credit_total = matter_disc_credit_fees + matter_disc_credit_exp.
matter_perc_shar_fees
matter_perc_shar_exp @MATTER_DISC_CRED.disc_cred_ percent where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and @MATTER_DISC_CRED.disc_credit _category equals "Exp" and @MATTER_DISC_CRED.disc_cred equals "MISF"
@MATTER_DISC_CRED.disc_cred_ percent where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and Represents the total of all @MATTER_DISC_CRED.disc_credit discounts or credits applied at the _category equals "Fee" and matter/invoice level, exclusive of @MATTER_DISC_CRED.disc_cred reductions that are the result of equals "MISF" fees shared with another client of the law firm.
matter_disc_cred_total matter_disc_credit_total = matter_disc_credit_fees + matter_disc_credit_exp.
matter_perc_shar_exp @MATTER_DISC_CRED.disc_cred_ percent where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and @MATTER_DISC_CRED.disc_credit _category equals "Exp" and @MATTER_DISC_CRED.disc_cred = "MISF"
@MATTER_DISC_CRED.disc_cred_ percent where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and Represents the total of all @MATTER_DISC_CRED.disc_credit discounts or credits applied to the _category equals "Fee" and matter/invoice, exclusive of @MATTER_DISC_CRED.disc_cred reductions that are the result of = "MISF" fees shared with another client of the law firm.
matter_perc_shar_exp
matter_disc_bill_pct_fees @MATTER_DISC_CRED.disc_cred_ percent where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and @MATTER_DISC_CRED.disc_credit _category equals "Fee" and @MATTER_DISC_CRED.disc_cred equals "MIDB"
matter_disc_bill_pct_exp @MATTER_DISC_CRED.disc_cred_ percent_exp where @MATTER_DISC_CRED.disc_credit _type equals "Percent" and @MATTER_DISC_CRED.disc_credit _category equals "Exp" and @MATTER_DISC_CRED.disc_cred equals "MIDB"
matter_tax_on_fees Sum of all @TAX_SUMMARY.total_tax_on_fee s for matter/invoice. This figure includes Withholding Taxes.
matter_tax_on_fees Sum of all @TAX_SUMMARY.total_tax_on_fee s for matter/invoice.
matter_tax_on_fees
matter_tax_on_exp
matter_net_fees
Sum of all Using the Math Statement below on line 241: @TAX_SUMMARY.total_tax_on_ex The total for pre-split non-taxable fee items on the bill pense for matter/invoice. + The total for pre-split Tax1 fee items on the bill + ... repeated for each pre-split tax fee items on the bill This figure includes Withholding + The total for post-split non-taxable fee items on the bill Taxes. + The total for post-split Tax1 fee items on the bill + ... repeated for each post-split tax fee items on the bill tax_total_detail_fees
matter_tax_on_exp
matter_net_fees
Sum of all matter_net_fees = (matter_total_detail_fees + @TAX_SUMMARY.total_tax_on_ex matter_disc_credit_fees) * matter_perc_shar_fees + pense for matter/invoice. matter_tax_on_fees
matter_tax_on_exp
matter_net_fees
matter_net_exp Using the Math Statement below on line 241: The total for pre-split non-taxable expense items on the bill + The total for pre-split Tax1 expense items on the bill + ... repeated for each pre-split tax expense items on the bill + The total for post-split non-taxable expense items on the bill + The total for post-split Tax1 expense items on the bill + ... repeated for each post-split tax expense items on the bill tax_total_detail_exp
matter_funds_applied Sum of all @MATTER_DISC_CRED.disc_cred_ amount where disc_cred equals "MIFA"
matter_net_exp matter_net_exp = (matter_total_detail_exp + matter_disc_credit_exp) * matter_perc_shar_exp + matter_tax_on_exp)
matter_net_exp
matter_total_due matter_total_due = (matter_net_fees + matter_net_exp + matter_funds_applied)
associated_line_items Used to indicate whether there are ("Y") or are not ("N") any fee or children of fee line items, or expense or children of expense line items, associated with this invoice.
file_item_nbr
matter_total_due matter_total_due = (matter_net_fees + matter_net_exp)
file_item_nbr
matter_total_due
@extend_header
@extend_header
cl_matter_var_1
cl_matter_var_2
eft_agreement_number
Summarizes the taxes charged on this matter/invoice. There will be 0 or more @TAX_SUMMARY segments per @MATTER Note that the @EXTEND_HEADER option was purposely omitted from this segment. Version
Field Description
Ver 2.1
tx_id A unique identifier associated with the tax/rate/jurisdiction. Refers to @TAX.tx_id value.
Version
Field Description
Ver 2.0
tx_id A unique identifier associated with the tax/rate/jurisdiction. Refers to @TAX.tx_id value. Could be many @TAX_SUMMARY.tx_id entries per matter/invoice.
Version Field Description Version Field
XML 2000
LEDES98BI
LEDES98B
here will be 0 or more @TAX_SUMMARY segments per @MATTER segment.
omitted from this segment.

tax_total_detail_fees Total taxable amount of fees attributable to this tx_id. Using the Math Statement below on line 241: The total for pre-split fee items for this tx_id + The total for post-split fee items for this tx_id tax_total_detail_fees Certain taxes are calculated not only on line items, but also include another tax for these line items -- a "tax on tax" situation. For example, in Canada both Quebec and Prince Edward Island have specific taxes calculated on the sum of the line items plus the federal tax paid on those line items. In situations like this, the tax_total_detail_fees figure should include the other tax attributable to the line items so that the math statement for total_tax_on_fees is correct. total_tax_on_fees Total of tax due on tax_total_detail_fees for this tx_id.
tax_total_detail_fees Total taxable amount of fees attributable to this tx_id. tax_total_detail_fees = ((Sum of all @FEE.total_amounts where @TAX_ITEM_FEE.tx_id for the item equals this @TAX_SUMMARY.tx_id) + (sum of all @MATTER_DISC_CRED.disc_cred_amount where disc_cred_category = "Fee" and @TAX_MATTER_DISC_CRED.tx_id equals this @TAX_SUMMARY.tx_id)) * @MATTER.matter_perc_shar_fees on this matter/invoice. Certain taxes are calculated not only on line items, but also include another tax for these line items -- a "tax on tax" situation. For example, in Canada both Quebec and Prince Edward Island have specific taxes calculated on the sum of the line items plus the federal tax paid on those line items. In situations like this, the tax_total_detail_fees figure stated should include the other tax attributable to the line items so that the math statement for total_tax_on_fees is correct.
total_tax_on_fees Total of tax due on tax_total_detail_fees for this tx_id.
Tax_on_charge
VRP:Summation of all Tax_on_charge for fee line items can be placed here LINE_ITEM_TAX_TOTAL VRP: Summation of all Line_item_tax_total for fee line items can be placed here
tax_total_detail_expense Total taxable amount of expenses attributable to this tx_id. Using the Math Statement below on line 241: The total for pre-split expense items for this tx_id + The total for post-split expense items for this tx_id tax_total_detail_exp Certain taxes are calculated not only on line items, but also include another tax for these line items -- a "tax on tax" situation. For example, in Canada both Quebec and Prince Edward Island have specific taxes calculated on the sum of the line items plus the federal tax paid on those line items. In situations like this, the tax_total_detail_expense figure stated should include the other tax attributable to the line items so that the math statement for total_tax_on_expense is correct.
total_tax_on_expense Total of tax due on tax_total_detail_expense for this tx_id.
tax_total_detail_expense Total taxable amount of expenses attributable to this tx_id. tax_total_detail_expense = ((Sum of all @EXPENSE.total_amounts where @TAX_ITEM_FEE.tx_id for the item equals this @TAX_SUMMARY.tx_id) + (sum of all @MATTER_DISC_CRED.disc_cred_amount where disc_cred_category = "Exp" and @TAX_MATTER_DISC_CRED.tx_id equals this @TAX_SUMMARY.tx_id)) * @MATTER.matter_perc_shar_exp on this matter/invoice. Certain taxes are calculated not only on line items, but also include another tax for these line items -- a "tax on tax" situation. For example, in Canada both Quebec and Prince Edward Island have specific taxes calculated on the sum of the line items plus the federal tax paid on those line items. In situations like this, the tax_total_detail_exp figure stated should include the other tax attributable to the line items so that the math statement for total_tax_on_fees is correct.
total_tax_on_expense Total of tax due on tax_total_detail_expense for this tx_id.
Tax_on_charge
VRP:Summation of all Tax_on_charge for expense line items can be placed here LINE_ITEM_TAX_TOTAL VRP: Summation of all Line_item_tax_total for expense line items can be placed here
All discounts, credits and Alternate Fee Agreement items applied at the Matter/Invoice level. There will be 0 or more @M segment.
It is possible for an invoice to be submitted that contains information in this segment of the file, but have no associated tim Version
Field Description
Version Field
Description
Version Field
Description
l discounts, credits and Alternate Fee Agreement items applied at the Matter/Invoice level. There will be 0 or more @MATTER_DISC_C gment.
is possible for an invoice to be submitted that contains information in this segment of the file, but have no associated time and expens Ver 2.1
disc_cred The disc_credit field is used to track discounts and credits that the law firm may need to submit on the matter/invoice, and is structured in such a way that the segment supports many types of alternate fee arrangements. MIA - Matter/Invoice Adjustment - A flat adjustment (reduction or credit) applied at the matter/invoice level. MIB - Matter/Invoice Bonus - A bonus to be paid to the law firm on the matter/invoice. MICF - Matter/Invoice Contingency Fee - The contingency fee to be paid to the law firm on the matter/invoice. A contingency fee in this instance is when the law firm is paid based on a percentage of the amount awarded to the client, usually in representing a plaintiff. MICM - Matter/Invoice Credit Memo - A credit memo, as requested by the client on the matter/invoice. (In this case, it is the client who is processing the credit memo, not the law firm. The credit memo represents a miscellaneous credit to the firm.) Note that a credit memo, as used here, is not the same thing as a Credit Note as used in @INVOICE.credit_note. MIDB - Matter/Invoice Discounted Bill - Client receives a percentage discount assessed at the matter/invoice level. Should have a maximum of one for fee items and one for expense items. MIDHR - Matter/Invoice Discounted Hourly Rate - A discounted hourly rate applied at the matter/invoice level. MIFA - Matter/Invoice Funds Applied - Indicates the application of clients' funds or trust money to the total due on a matter/invoice. MIFF - Matter/Invoice is billed at a Flat Fee. MIR - Matter/Invoice Retainer - Used to bill a client for a retainer (an advance payment) to be paid to the law firm on the matter/invoice. This could occur multiple times over the life of a matter. MISF - Matter/Invoice Shared Fee - Fee is shared with another client and the client only pays a percentage of the bill, applied at the matter/invoice level. Should have a maximum of one for fee items and one for expense items. Other - Used to represent another type of AFA used by the client.
Ver 2.0
disc_cred The disc_credit field is used to track discounts and credits that the law firm may need to submit on the matter/invoice, and is structured in such a way that the segment supports many types of alternate fee arrangements. "MISF" (Matter/Invoice Shared Fee - fee is shared with another client and the client only pays a percentage of the bill, applied at the matter/invoice level), "MIDB" (Matter/Invoice Discounted Bill - client receives a percentage discount assessed at the matter/invoice level), "MIFF" (Matter/Invoice is billed at a Flat Fee), "MIA" (Matter/Invoice Adjustment - A flat adjustment (reduction or credit) applied at the matter/invoice level), "MIDHR" (Matter/Invoice Discounted Hourly Rate - a discounted hourly rate applied at the matter/invoice level), "MIR" (Matter/Invoice Retainer - a retainer to be paid to the law firm), "MICF" (Matter/Invoice Contingency Fee - the contingency fee to be paid to the law firm), "MIB" (Matter/Invoice Bonus - a bonus to be paid to the law firm), "MICM" (Matter/Invoice Credit Memo - a credit memo for a specific purpose, as requested by the client on the matter) or "Other"
XML 2000
LEDES98BI
VRP: Since we have to deal with invoice level adjustments, a fixed value of MIA may be passed if 'IE' or 'IF' line items are present
LEDES98B
VRP: Since we have to deal with invoice level adjustments, a fixed value of MIA may be passed if 'IE' or 'IF' line items are present
will be 0 or more @MATTER_DISC_CRED segments per @MATTER
ave no associated time and expense entries.

disc_cred_note Identification of the discount or credit identified in the disc_credit field as "Other", using codes specified by the client. disc_cred_type disc_cred_category
Type of discount or credit, applied An indicator of whether the to the matter/invoice. Valid values discount or credit applies to fees are "Percent" and "Flat". If ("Fee") or expenses ("Exp"). disc_cred equals "MIDHR" or "Other", disc_cred_type must be "Flat".
disc_cred_note Identification of the discount or credit identified in the disc_credit field as "Other", using codes specified by the client.
disc_cred_type
disc_cred_category
Type of discount or credit, applied An indicator of whether the to the matter/invoice. Valid values discount or credit applies to fees are "Percent" and "Flat" ("Fee") or expenses ("Exp")
LINE_ITEM_DESCRIPTION VRP: The discount line items' description may be passed here
EXP/FEE/INV_ADJ_TYPE An identifier indicating whether the line item is an expense ("E"), a fee ("F"), an invoice-level adjustment on fees ("IF"), or an invoice-level adjustment on expenses ("IE"). A null value ("") would be an error. VRP: Only when there are IE or IF, we need to load this segment
LINE_ITEM_DESCRIPTION VRP: The discount line items' description may be passed here
EXP/FEE/INV_ADJ_TYPE An identifier indicating whether the line item is an expense ("E"), a fee ("F"), an invoice-level adjustment on fees ("IF"), or an invoice-level adjustment on expenses ("IE"). A null value ("") would be an error. VRP: Only when there are IE or IF, we need to load this segment
increase_decrease Identifies whether the disc_cred results in increasing the cost of the matter/invoice (and is therefore a charge applied at the matter/invoice-level) or decreasing the cost of the matter/invoice (and is therefore a reduction applied at the matter/invoice level).
pre_post_split Identifies whether the disc_cred is applied before ("Pre-Split") or after ("Post-Split) the MISF and MIDB percentages are applied to the invoice. "NA" (Not applicable) should be used for splits indicated by disc_cred "MISF" and "MIDB".
discount_percent A percentage number expressing the percent discount applied to this matter/invoice, i.e. "0.15" reflects a 15% discount to the matter/invoice. This value is always a reduction to the invoice.
discount_percent A percentage number expressing the percent discount applied to this matter/invoice, i.e. "0.15" reflects a 15% discount to the matter/invoice. This value is always a reduction to the invoice.
inv_generic_discount
VRP: From Invoice Segment. Generic discount % applied to invoice if any. We can pass a value if this field is non - zero
disc_cred_amount
file_item_nbr
extend_header Used for client and/or firm specific extensions to the @MATTER_DISC_CRED Segment (See @EXTEND_HEADER Segment below.)
The total amount The item count of this data discounted/credited against or element in the invoice file additional charges incurred for this submission. disc_cred. If @MATTER_DISC_CRED.increase_d ecrease equals "increase", then this value is a positive number; if @MATTER_DISC_CRED.increase_d ecrease equals "decrease", then this value is a negative number. I.e. "-150.0000" reflects a $150 decrease/reduction/write-down on the matter/invoice, "150.0000" reflects a $150 increase/charge/write-up on the matter/invoice.
disc_cred_amount
file_item_nbr
@extend_header Used for client and/or firm specific extensions to the @MATTER_DISC_CRED Segment (See @EXTEND_HEADER Segment below.)
The total amount discounted or The item count of this data credited for this disc_cred. element in the invoice file Discounts or reductions should be submission. a negative number; credits should be a positive number. I.e. "150.0000" reflects a $150 disc_cred, "150.0000" reflects a $150 credit.
LINE_ITEM_TOTAL
VRP: Incase the line item is 'IF' or 'IE', then the value must be passed over to this field.
LINE_ITEM_TOTAL
VRP: Incase the line item is 'IF' or 'IE', then the value must be passed over to this field.
The specific taxes relevant to the parent @MATTER_DISC_CRED items. There will be 0 or more @TAX_MATTER_DISC_CRE Version Ver 2.1
Field Description tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per @MATTER_DISC_CRED.disc_cred item.
Version
Field Description
Ver 2.0
tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per @MATTER_DISC_CRED.disc_cred item. Zero or more segments per @MATTER_DISC_CRED item. One segment for each type of tax on the @MATTER_DISC_CRED item. If the item is not taxed, no @TAX_MATTER_DISC_CRED would be present for the item. The segment will be nested under the appropriate @MATTER_DISC_CRED item. Note that the @EXTEND_HEADER option was purposely omitted from this segment.
Version Field Description Version Field
LEDES98BI
LEDES98BI
VRP: The relevant Tax from Tax Segment should be passed on to calculate tax on the matter/invoice level adjustments for 'IE' or 'IF' type line items.
LEDES98B
AX_MATTER_DISC_CRED segments for each

LINE_ITEM_TAX_TOTAL Total amount of tax for the line item. This must be ((LINE_ITEM_UNIT_COST * LINE_ITEM_NUMBER_OF_UNITS) + LINE_ITEM_ADJUSTMENT_AMOUNT) * LINE_ITEM_TAX_RATE. VRP: We may add this field in to other xml types also for cross verification. In this section it will be for 'IE' or 'IF' line items tax.
Information on the timekeepers for this firm. There will be 0 or more @TKSUM segments per @MATTER segment. Note that every @FEE.tk_id and every @EXPENSE.tk_id used in this invoice must be included in this @TKSUM segment. Version
Field Description
Ver 2.1
tk_id Unique ID of a person billing on this matter. The same tk_id may appear multiple times if the timekeeper's name, level or rate changes during the billing period. This value is assigned by the firm and should remain the same for a biller across all work done by the biller within the firm (could be biller initials if the biller initials will be unique across that firm)
Version
Field Description
Ver 2.0
tk_id Unique ID of a person billing on this matter. The same tk_id may appear multiple times if the timekeeper's name, level or rate changes during the billing period. This value is assigned by the firm and should remain the same for a biller across all work done by the biller within the firm (could be biller initials if the biller initials will be unique across that firm)
Version
Field Description
XML2000
tk_id
Version
Field Description
LEDES98BI
TIMEKEEPER_ID A unique identifier for the timekeeper for this line entry. Typically, the identifier used here is the primary key for a timekeeper used in a law firms financial system (e.g., an employee number, social security number, initials, or anything else so long as it uniquely identifies a particular timekeeper). For fee line items, a null value ("") would be an error. Most expense items probably do not have a TIMEKEEPER_ID associated with them (in which case this field would be left null). Actual timekeeper names should be avoided. VRP: This being a base segment, we can pass on the distinct Timekeeper_ID's in the invoice
Version
Field Description
LEDES98B
TIMEKEEPER_ID A unique identifier for the timekeeper for this line entry. Typically, the identifier used here is the primary key for a timekeeper used in a law firms financial system (e.g., an employee number, social security number, initials, or anything else so long as it uniquely identifies a particular timekeeper). For fee line items, a null value ("") would be an error. Most expense items probably do not have a TIMEKEEPER_ID associated with them (in which case this field would be left null). VRP: This being a base segment, we can pass on the distinct Timekeeper_ID's in the invoice
@TKSUM segments per @MATTER segment.
oice must be included in this @TKSUM segment.
TIMEKEEPER_NAME The name of a timekeeper. Names must be entered Last name first, then a comma, followed by First name (e.g., "Arnsley, Robert"). THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR TIMEKEEPER. This field is mandatory. Most expense items probably do not have a TIMEKEEPER_NAME associated with them (in which case this field would be left null).
TIMEKEEPER_NAME The name of a timekeeper. Names must be entered Last name first, then a comma, followed by First name (e.g., "Arnsley, Robert"). THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR TIMEKEEPER. This field is mandatory. Most expense items probably do not have a TIMEKEEPER_NAME associated with them (in which case this field would be left null).
tk_lname The last name of the timekeeper.
tk_lname The last name of the timekeeper.
tk_lname
TIMEKEEPER_LAST_NAME The last name of a timekeeper. THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR A MATTER. A null value () would be an error for F and IF EXP/FEE/TAX/INV_ADJ_TYPE (most expense and tax line-items probably do not have a TIMEKEEPER_NAME associated with them, in which case this field would be left null ()). This data is duplicative of the TIMEKEEPER_NAME field.
tk_fname The first name of the timekeeper.
tk_fname The first name of the timekeeper.
tk_fname
TIMEKEEPER_FIRST_NAME The first name of a timekeeper. THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR A MATTER. A null value () would be an error for F and IF EXP/FEE/TAX/INV_ADJ_TYPE (most expense and tax line-items probably do not have a TIMEKEEPER_NAME associated with them, in which case this field would be left null ()). This data is duplicative of the TIMEKEEPER_NAME field.
tk_level The level of the timekeeper.
tk_level The level of the timekeeper. Valid values are: "Partner", "Associate", "Of Counsel", "Paralegal", "Legal Assistant", "Secretary", "Clerk", "Other" [Note: It is possible for a timekeeper to bill at more than tk_level hourly rate during a given invoice period.]
tk_level
TIMEKEEPER_CLASSIFICATION The staff classification of a timekeeper. This field must use one of the following codes: "PT" (for partner), "AS" (for associate), "OC" (for of counsel), "LA" (for legal assistant), "OT" (for other timekeeper), "SI" (for summer intern), "PL" (for paralegal), "SE" for secretary or clerk), and "NP" (for non-legal professional). THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR TIMEKEEPER. Most expense items probably do not have a TIMEKEEPER_CLASSIFICATION associated with them (in which case this field would be left null). VRP: We can pass on the first classification for a tk billing code to this item.
TIMEKEEPER_CLASSIFICATION The staff classification of a timekeeper. This field must use one of the following codes: "PT" (for partner), "AS" (for associate), "OC" (for of counsel), "LA" (for legal assistant), or "OT" (for other timekeeper). THIS FIELD IS PROVIDED FOR INFORMATION ONLY AND MUST NOT BE USED BY THE RECEIVING APPLICATION AS A PRIMARY KEY FOR TIMEKEEPER. Most expense items probably do not have a TIMEKEEPER_CLASSIFICATION associated with them (in which case this field would be left null). VRP: We can pass on the first classification for a tk billing code to this item.
tk_rate The hourly rate of the timekeeper. [Note: It is possible for a timekeeper to bill at more than one tk_level hourly rate during a given invoice period.]
file_item_nbr
tk_rate The contracted hourly rate billed by this timekeeper for this matter prior to any discounts or adjustments, e.g. "120.0000" [Note: It is possible for a timekeeper to bill at more than one tk_rate during a given invoice period.]
tk_rate
extend_header Used for client and/or firm specific extensions to the @TKSUM Segment (See @EXTEND_HEADER Segment)
@extend_header Used for client and/or firm specific extensions to the @TKSUM Segment (See @EXTEND_HEADER Segment.)
tk_hours
tk_cost
Total Hours of Total cost of the the TK under TK under the rate the rate
The fee items included in the matter/invoice. There will be 0 or more @FEE segments per @MATTER segment.
All fee items are subject to the same @MATTER_DISC_CRED.disc_cred MISF (Matter/Invoice Shared Fee) and MIDB (Matte fee items are not subject to the same MISF or MIDB, they should be billed in a separate invoice. E-Billing system rules that period) will need to change their logic so that bills of this type will be accommodated. Version
Field Description
Ver 2.1
charge_date Date the service was performed. tk_id Unique ID for the person performing the service billed by this line item. tk_level The level of the timekeeper.
Version Field
Ver 2.0
charge_date Date the service was performed. tk_id Unique ID for the person performing the service billed by this line item. tk_level The level of the timekeeper. Valid values are: "Partner", "Associate", "Of Counsel", "Paralegal", "Legal Assistant", "Secretary", "Clerk", "Other".
Description Version XML 2000 charge_date Field Description Version LEDES98BI Field
LINE_ITEM_DATE The date the fees/expenses were incurred. Typically, this date is between the BILLING_START_DATE and the BILLING_END_DATE. A null value ("") would be an error. (VRP: For Fee Line Items)
tk_id
TIMEKEEPER_ID Unique ID for the timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment (VRP: For Fee Line Items)
TIMEKEEPER_CLASSIFICATIO N The staff classification of a timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment
LEDES98B
LINE_ITEM_DATE The date the fees/expenses were incurred. Typically, this date is between the BILLING_START_DATE and the BILLING_END_DATE. A null value ("") would be an error. (VRP: For Fee Line Items) TIMEKEEPER_CLASSIFICATIO N Unique ID for the timekeeper. The staff classification of a VRP: This field is used in TKSUM timekeeper. VRP: This field is used segment already but can also in TKSUM segment already but become a field in Fee can also become a field in Fee segment(VRP: For Fee Line Items) segment TIMEKEEPER_ID
Description
TER segment.
ed Fee) and MIDB (Matter/Invoice Discounted Bill) as all expense items for this matter/invoice. If -Billing system rules that limit law firms to submitting only one invoice per quarter (or other time
work_location_country The country of where work associated with the fee item was performed, to support the taxes appearing in the @TAX_ITEM_EXPENSE Segment. Use ISO 3166 country code set forth by International Standards Organization (www.iso.org.)
work_location_locality The location where the work associated with the fee item was performed, to support the taxes appearing in the @TAX_ITEM_FEE Segment. For example, in Canada appropriate values would be the Province; if City or other local tax is charged would be City or locality. Use accepted abbreviations for state or province mandated by the country's postal service.
fee_work_location The location where the work was performed that supports the taxes appearing in the @TAX_ITEM_FEE Segment. For example, in Canada appropriate values would be the Province; if City or other local tax is charged would be City or locality. Use accepted abbreviations for state or province mandated by the country's postal service; do not abbreviate country names.
charge_desc
task_code
task_activity Activity code for this line item, e.g. "A101". Only one code per line item
Narrative description of the Task code for this line item, e.g. service provided for this line item. "L110". Only one code per line item
charge_desc
task_code
task_activity Activity code for this line item, e.g. "A101". Only one code per line item.
Narrative description of the Task code for this line item, e.g. service provided for this line item. "L110". Only one code per line item.
charge_desc
acca_task
acca_activity
LINE_ITEM_DESCRIPTION Free form description of this line item. May be up to 15KB of text. If an expense item uses a LINE_ITEM_EXPENSE_CODE, this field is usually left null. VRP: For fee line items
LINE_ITEM_TASK_CODE The task code (e.g., using the UTBMS code set) for this line item. Most expense items probably do not have a LINE_ITEM_TASK_CODE associated with them (in which case this field would be left null).
LINE_ITEM_ACTIVITY_CODE The activity code (e.g., using the UTBMS code set) for this fee line item. Most expense items probably do not have a LINE_ITEM_ACTIVITY_CODE associated with them (in which case this field would be left null).
LINE_ITEM_DESCRIPTION Free form description of this line item. May be up to 15KB of text. If an expense item uses a LINE_ITEM_EXPENSE_CODE, this field is usually left null. VRP: For fee line items
LINE_ITEM_TASK_CODE The task code (e.g., using the UTBMS code set) for this line item. Most expense items probably do not have a LINE_ITEM_TASK_CODE associated with them (in which case this field would be left null).
LINE_ITEM_ACTIVITY_CODE The activity code (e.g., using the UTBMS code set) for this fee line item. Most expense items probably do not have a LINE_ITEM_ACTIVITY_CODE associated with them (in which case this field would be left null)
charge_type "U" unit price, "F" fixed charge. [Note: most line items are will be unit price.]
units Actual number of hours billed to this line item, e.g. "3.40". If @FEE.charge_type = "F", enter the number of units that will be multiplied by the rate necessary to equal the @FEE.base_amount charged for this line item.
charge_type "U" unit price, "F" fixed charge. [Note: most line items are will be unit price.]
units Actual number of hours billed to this line item, e.g. "3.40"
charge_type
units
LINE_ITEM_NUMBER_OF_UNITS The number of units billed on this line item. For fee items, this is the number of hours being billed. For expense items, this is the number of items being expensed. For invoice-level adjustments, this field is ignored. A value of zero "0" or null ("") would be an error unless the line item is an invoice-level adjustment.
LINE_ITEM_NUMBER_OF_UNITS The number of units billed on this line item. For fee items, this is the number of hours being billed. For expense items, this is the number of items being expensed. For invoice-level adjustments, this field is ignored. A value of zero "0" or null ("") would be an error unless the line item is an invoice-level adjustment.
rate The timekeeper rate for this line item. E.g. "120.0000", or the fixed rate for the item
base_amount The original WIP value of the time entry before adjustments or discounts of any sort are applied. Regardless of charge_type, then base_amount = units * rate prior to any adjustments or discounts. E.g. "300.0000"
rate The timekeeper rate for this line item, if applicable. E.g. "120.0000"
base_amount The original WIP value of the time entry before adjustments or discounts of any sort are applied. If charge_type is "U", then base_amount = hours * rate prior to any adjustments or discounts. If charge type is "F", then base_amount is a fixed amount. E.g. "300.0000"
rate
base_amount
LINE_ITEM_UNIT_COST The standard (i.e., undiscounted) unit cost of the line item. For fees, this would be the hourly rate. For expenses, this would be the cost per unit. For invoice-level adjustments, this field is ignored. A value of zero ("0") or null ("") would be an error unless the line item is an invoicelevel adjustment.
LINE_ITEM_UNIT_COST The standard (i.e., undiscounted) unit cost of the line item. For fees, this would be the hourly rate. For expenses, this would be the cost per unit. For invoice-level adjustments, this field is ignored. A value of zero ("0") or null ("") would be an error unless the line item is an invoicelevel adjustment.
item_disc_cred_amount Sum of all @FEE_ITEM_DISC_CRED.disc_cred_amo unts for this fee item. Does not include @MATTER_DISC_CRED.disc_cred_amoun ts.
total_amount The final billed value of the fee item after application of all @FEE_ITEM_DISC_CRED.disc_cred_amounts. Does not include @MATTER_DISC_CRED.disc_cred_amounts or taxes on the fee item. @FEE.total_amount = @FEE.base_amount + @FEE.item_disc_cred_amount
item_disc_cred_amount Sum of all @FEE_ITEM_DISC_CRED.disc_cred_amo unts for this fee item. Does not include @MATTER_DISC_CRED.disc_cred_amoun ts.
total_amount The final billed value of the fee item after application of all @FEE_ITEM_DISC_CRED.disc_cred_amounts. Does not include @MATTER_DISC_CRED.disc_cred_amounts or taxes on the fee item. @FEE.total_amount = @FEE.base_amount + @FEE.item_disc_cred_amount
discount_amount
total_amount
LINE_ITEM_ADJUSTMENT_AMOUNT The numerical value of any adjustment applied to this line item. A positive value indicates a premium, a negative value indicates a discount. A null ("") or zero ("0") value indicates no adjustment.
LINE_ITEM_TOTAL The numerical value of this line item. This must be (LINE_ITEM_UNIT_COST * LINE_ITEM_NUMBER_OF_UNITS) + LINE_ITEM_ADJUSTMENT_AMOUNT + LINE_ITEM_TAX_TOTAL. A null value ("") would be an error.
LINE_ITEM_ADJUSTMENT_AMOUNT The numerical value of any adjustment applied to this line item. A positive value indicates a premium, a negative value indicates a discount. A null ("") or zero ("0") value indicates no adjustment.
LINE_ITEM_TOTAL The numerical value of this line item. This must be (LINE_ITEM_UNIT_COST * LINE_ITEM_NUMBER_OF_UNITS) + LINE_ITEM_ADJUSTMENT_AMOUNT. A null value ("") would be an error.
@extend_header Used for client and/or firm specific extensions to the @FEE Segment (See @EXTEND_HEADER Segment below.)
@extend_header Used for client and/or firm specific extensions to the @FEE Segment (See @EXTEND_HEADER Segment below.)
cl_code_1
cl_code_2
All discounts, credits and Alternate Fee Agreement items applied to the parent fee line item. There will be 0 or more @FEE per @FEE item. Note that the @EXTEND_HEADER option was purposely omitted from this segment. Version
Field Description
Ver 2.1
disc_cred The disc_credit field is used to track discounts and credits that the law firm may need to submit on the fee item. FIA - Fee item Adjustment - A flat adjustment (reduction or credit) applied to the fee item FID - Fee Item Discount - Client receives a percentage discount that is assessed at the fee item level FIFF - Fee Item is billed at a Flat Fee FIDHR - Fee Item Discounted Hourly Rate - the discounted hourly rate applied to the fee item Other - Any other type of discount or credit applied to the line item disc_cred_note Identification of the discount or credit identified in the disc_credit field as "Other", using codes specified by the client.
Version
Field Description
Ver 2.0
disc_cred The disc_credit field is used to track discounts and credits that the law firm may need to submit on the fee item. "FID" (Fee Item Discount - client receives a percentage discount that is assessed at the fee item level), "FIFF" (Fee Item is billed at a Flat Fee), "FIA" (Fee item Adjustment - A flat adjustment (reduction or credit) applied to the fee item), "FIDHR" (Fee Item Discounted Hourly Rate - the discounted hourly rate applied to the fee item); or "OTHER" disc_cred_note Identification of the discount or credit identified in the disc_credit field as "Other", using codes specified by the client.
Version
Field Description
XML 2000
VRP: FID or FIA may be passed depending upon the discount type
Version
Field Description
LEDES98BI
VRP: We may pass a fixed value 'FIA'
Version
Field
LEDES98B
VRP: We may pass a fixed value 'FIA'
Description
fee line item. There will be 0 or more @FEE_ITEM_DISC_CRED segments
ment.
disc_cred_type Type of discount or credit applied to the fee item. Valid values are "Percent" and "Flat". If disc_cred = " FIDHR" or "Other", disc_cred_type must be "Flat".
increase_decrease Identifies whether the disc_cred results in increasing the cost of the fee item (and is therefore a charge applied to the fee item) or decreasing the cost of the fee item (and is therefore a reduction applied to the fee item).
discount_percent A percentage number expressing the percent discount provided to this charge, i.e. "0.15" reflects a 15% discount to the charge.
disc_cred_type Type of discount or credit applied to the fee item. Valid values are "Percent" and "Flat"
discount_percent A percentage number expressing the percent discount provided to this charge, i.e. "0.15" reflects a 15% discount to the charge. This value is always a reduction to the invoice.
discount_type
discount_percent
disc_cred_amount
file_item_nbr
The total amount The item count of this data discounted/credited against or element in the invoice file additional charges incurred for this submission. disc_cred. If @FEE_ITEM_DISC_CRED.increase _decrease equals "increase", then this value is a positive number; if @FEE_ITEM_DISC_CRED.increase _decrease equals "decrease", then this value is a negative number. I.e. "-150.0000" reflects a $150 decrease/reduction/write-down on the fee item, "150.0000" reflects a $150 increase/charge/write-up on the fee item.
disc_cred_amount
file_item_nbr
The total amount discounted or The item count of this data credited for this disc_cred. element in the invoice file Discounts or reductions should be submission. a negative number; credits should be a positive number. I.e. "150.0000" reflects a $150 disc_cred, "150.0000" reflects a $150 credit.
discount_amount
LINE_ITEM_ADJUSTMENT_AM OUNT The numerical value of any adjustment applied to this line item. A positive value indicates a premium, a negative value indicates a discount. A null ("") or zero ("0") value indicates no adjustment.
LINE_ITEM_ADJUSTMENT_AM OUNT
The numerical value of any adjustment applied to this line item. A positive value indicates a premium, a negative value indicates a discount. A null ("") or zero ("0") value indicates no adjustment.
The specific taxes relevant to the parent @FEE (and therefore its child @FEE_ITEM_DISC_CRED) items. There will be 0 or more @TAX_ITEM_FEE segments for each @FEE (and its child @FEE_ITEM_DISC_CRED) segment. The @EXTEND_HEADER option was purposely omitted from this segment.
Ver 2.1
tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per fee item.
Ver 2.0
tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per fee item.
XML 2000
VRP: The relevant Tax ID from Tax Segment should be passed on to calculate tax on the matter/invoice level adjustments
LEDES98BI
VRP: The relevant Tax ID from Tax Segment should be passed on to calculate tax on the matter/invoice level adjustments
LEDES98B
d therefore its child @FEE_ITEM_DISC_CRED) items. There will @FEE (and its child @FEE_ITEM_DISC_CRED) segment.
tted from this segment.
The expense items included in the matter/invoice. There will be 0 or more @EXPENSE segments per @MATTER segment. All expense items are subject to the same @MATTER_DISC_CRED.disc_cred MISF (Matter/Invoice Shared Fee) and MIDB (Matter/Invoice Discounted Bill) as all fee items for this matter/invoice. If expense items are not subject to the same MISF or MIDB, they should be billed in a separate invoice. E-Billing system rules that limit law firms to submitting only one invoice per quarter (or other time period) will need to change their logic so that bills of this type will be accommodated.
Version Field
Ver 2.1
charge_date Date the service was performed tk_id Unique ID for the timekeeper. tk_level The level of the timekeeper. work_location_country The country where work associated with the expense was performed, to support the taxes appearing in the @TAX_ITEM_EXPENSE Segment. Use ISO 3166 country code set forth by International Standards Organization (www.iso.org.) work_location_locality charge_desc task_code Task code for this line item, e.g. "L110". Only one code per line item expense_code Expense code for this line item, e.g. "E101". Only one code per line item. charge_type "U" unit price, "F" fixed charge. The location where work associated with the expense Narrative description of the was performed, to supports the taxes appearing in the expense charged by this line @TAX_ITEM_EXPENSE Segment. For example, in item. Canada appropriate values would be the Province; if City or other local tax is charged would be City or locality. Use accepted abbreviations for state or province mandated by the country's postal service.
Ver 2.0
charge_date Date the service was performed tk_id Unique ID for the timekeeper. tk_level The level of the timekeeper. Valid values are: "Partner", "Associate", "Of Counsel", "Paralegal", "Legal Assistant", "Secretary", "Clerk", "Other" work_location charge_desc task_code Task code for this line item, e.g. "L110". Only one code per line item. expense_code Expense code for this line item, e.g. "E101". Only one code per line item. charge_type "U" unit price, "F" fixed charge. The location where the work was performed that Narrative description of the supports the taxes appearing in the expense charged by this line @TAX_ITEM_EXPENSE Segment. For example, in item. Canada appropriate values would be the Province; if City or other local tax is charged would be City or locality. Use accepted abbreviations for state or province mandated by the country's postal service; do not abbreviate country names.
XML 2000
charge_date tk_id charge_desc acca_task acca_expense charge_type
LEDES98BI
LINE_ITEM_DATE The date the fees/expenses were incurred. Typically, this date is between the BILLING_START_DATE and the BILLING_END_DATE. A null value ("") would be an error. (VRP: For Expense Line Items) TIMEKEEPER_ID Unique ID for the timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment (VRP: For Expense Line Items) TIMEKEEPER_CLASSIFICATIO N The staff classification of a timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment LINE_ITEM_DESCRIPTION Free form description of this line item. May be up to 15KB of text. If an expense item uses a LINE_ITEM_EXPENSE_CODE, this field is usually left null. (VRP: For Expense Line Items) LINE_ITEM_TASK_CODE The task code (e.g., using the UTBMS code set) for this line item. Most expense items probably do not have a LINE_ITEM_TASK_CODE associated with them (in which case this field would be left null). (VRP: For Expense Line Items) LINE_ITEM_EXPENSE_CODE The expense code (e.g., using the UTBMS code set) for this expense line item. Most fee items probably do not have a LINE_ITEM_EXPENSE_CODE associated with them (in which case this field would be left null).
LEDES98B
LINE_ITEM_DATE The date the fees/expenses were incurred. Typically, this date is between the BILLING_START_DATE and the BILLING_END_DATE. A null value ("") would be an error. (VRP: For Expense Line Items) TIMEKEEPER_ID Unique ID for the timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment (VRP: For Expense Line Items) TIMEKEEPER_CLASSIFICATIO N The staff classification of a timekeeper. VRP: This field is used in TKSUM segment already but can also become a field in Fee segment LINE_ITEM_DESCRIPTION Free form description of this line item. May be up to 15KB of text. If an expense item uses a LINE_ITEM_EXPENSE_CODE, this field is usually left null. (VRP: For Expense Line Items) LINE_ITEM_TASK_CODE The task code (e.g., using the UTBMS code set) for this line item. Most expense items probably do not have a LINE_ITEM_TASK_CODE associated with them (in which case this field would be left null). (VRP: For Expense Line Items) LINE_ITEM_EXPENSE_CODE The expense code (e.g., using the UTBMS code set) for this expense line item. Most fee items probably do not have a LINE_ITEM_EXPENSE_CODE associated with them (in which case this field would be left null).
Description
The expense items included in the matter/invoice. There will be 0 or more @EXPENSE segments per @MATTER segment. All expense items are subject to the same @MATTER_DISC_CRED.disc_cred MISF (Matter/Invoice Shared Fee) and MIDB (Matter/Invoice Discounted Bill) as all fee items for this matter/invoice. If expense items are not subject to the same MISF or MIDB, they should be billed in a separate invoice. E-Billing system rules that limit law firms to submitting only one invoice per quarter (or other time period) will need to change their logic so that bills of this type will be accommodated.
units Quantity of units billed to this line item.
rate Rate for this line item or the fixed rate for the item.
base_amount
item_disc_cred_amount
total_amount The final "billed" value of the expense entry after application of all @EXPENSE_ITEM_DISC_CRED.dis c_cred_amount. Does not include @MATTER_DISC_CRED.disc_cred_ amounts or taxes on the expense item @EXPENSE.total_amount = @EXPENSE.base_amount + @EXPENSE.item_disc_cred_amou nt
payee_name
file_item_nbr
@extend_header Used for client and/or firm specific extensions to the @EXPENSE Segment (See @EXTEND_HEADER Segment below.)
The original WIP value of the expense entry Total of all before adjustments or discounts of any sort are @EXPENSE_ITEM_DISC_CRED.dis applied. c_cred_amount for this expense item. Does not include Regardless of charge_type, then base_amount @MATTER_DISC_CRED.disc_cred_ = hours units * rate prior to any adjustments or amounts. discounts. E.g. "300.0000"
The name of the payee for the The item count of this data expense item. If a payee name is element in the invoice file indicated, the item is a submission. disbursement paid to a third party and not a firm expense or soft cost.
units Quantity of units billed to this line item.
rate Rate for this line item.
base_amount
item_disc_cred_amount
total_amount The final "billed" value of the expense entry after application of all @EXPENSE_ITEM_DISC_CRED.dis c_cred_amount. Does not include @MATTER_DISC_CRED.disc_cred_ amounts or taxes on the expense item @EXPENSE.total_amount = @EXPENSE.base_amount + @EXPENSE.item_disc_cred_amou nt
@extend_header Used for client and/or firm specific extensions to the @EXPENSE Segment (See @EXTEND_HEADER Segment below.)
The original WIP value of the expense entry Total of all before adjustments or discounts of any sort are @EXPENSE_ITEM_DISC_CRED.dis applied. c_cred_amount for this expense item. Does not include If charge_type is "U", then base_amount = @MATTER_DISC_CRED.disc_cred_ units * rate prior to any adjustments or amounts. discounts. If charge type is ""F", then base_amount is a fixed amount. E.g. "300.0000".
units
rate
base_amount
discount_amount
total_amount
LINE_ITEM_NUMBER_OF_UNITS The number of units billed on this line item. For fee items, this is the number of hours being billed. For expense items, this is the number of items being expensed. For invoice-level adjustments, this field is ignored. A value of zero "0" or null ("") would be an error unless the line item is an invoice-level adjustment. VRP: For expense Line Items
LINE_ITEM_UNIT_COST The standard (i.e., undiscounted) unit cost of the line item. For fees, this would be the hourly rate. For expenses, this would be the cost per unit. For invoicelevel adjustments, this field is ignored. A value of zero ("0") or null ("") would be an error unless the line item is an invoice-level adjustment. VRP: For Expense Line Items
LINE_ITEM_TOTAL The numerical value of this line item. This must be (LINE_ITEM_UNIT_COST * LINE_ITEM_NUMBER_OF_UNITS) + LINE_ITEM_ADJUSTMENT_AMOUN T + LINE_ITEM_TAX_TOTAL. A null value ("") would be an error.
LINE_ITEM_NUMBER_OF_UNITS The number of units billed on this line item. For fee items, this is the number of hours being billed. For expense items, this is the number of items being expensed. For invoice-level adjustments, this field is ignored. A value of zero "0" or null ("") would be an error unless the line item is an invoice-level adjustment. VRP: For expense Line Items
LINE_ITEM_UNIT_COST The standard (i.e., undiscounted) unit cost of the line item. For fees, this would be the hourly rate. For expenses, this would be the cost per unit. For invoicelevel adjustments, this field is ignored. A value of zero ("0") or null ("") would be an error unless the line item is an invoice-level adjustment. VRP: For Expense Line Items
LINE_ITEM_TOTAL The numerical value of this line item. This must be (LINE_ITEM_UNIT_COST * LINE_ITEM_NUMBER_OF_UNITS) + LINE_ITEM_ADJUSTMENT_AMOUN T + LINE_ITEM_TAX_TOTAL. A null value ("") would be an error.
All discounts, credits and Alternate Fee Agreement items applied to the parent expense line item. There will be 0 or more @EXPENSE item. This segment excludes discounts taken at the @MATTER_DISC_CRED level. Version
Field Description
Ver 2.1
disc_cred disc_cred_note The disc_credit field is used to track discounts and credits that Identification of the discount or the law firm may need to submit on the expense item. credit identified in the disc_credit field as "Other", using codes EIA - Expense Item Adjustment - A flat adjustment (reduction specified by the client. or credit) applied to the fee item EID - Expense Item Discount - client receives a percentage discount that is assessed at the expense item level EIDHR - Expense Item Discounted Hourly Rate - the discounted hourly rate or unit rate applied to the expense item EIFF - Expense Item is billed at a Flat Fee Other - Any other type of discount of credit applied to the line item
Version
Field Description
Ver 2.0
disc_cred disc_cred_note The disc_credit field is used to track discounts and credits that An explanation of the discount or the law firm may need to submit on the expense item. credit, using codes specified by the client. "EID" (Expense Item Discount - client receives a percentage discount that is assessed at the expense item level), "EIFF" (Expense Item is billed at a Flat Fee), "EIA" (Expense Item Adjustment - A flat adjustment (reduction or credit) applied to the fee item), "EIDHR" (Expense Item Discounted Hourly Rate - the discounted hourly rate applied to the expense item); or "OTHER"
Version
Field Description
XML 2000
VRP: We may pass 'EIA' or 'EID' based on discount type
Version
Field Description
LEDES98BI
VRP: We may pass a fixed value 'EIA'
Version
Field
LEDES98B
VRP: We may pass a fixed value 'EIA'
Description
em. There will be 0 or more @EXPENSE_ITEM_DISC_CRED segments per
disc_cred_type Type of discount or credit applied to the expense item. Valid values are "Percent" and "Flat". If disc_cred equals "EIDHR" or "Other", disc_cred_type must be "Flat".
increase_decrease Identifies whether the disc_cred results in increasing the cost of the expense item (and is therefore a charge applied to the expense item) or decreasing the cost of the expense item (and is therefore a reduction applied to the expense item).
disc_cred_percent A percentage number expressing the percent discount provided to this charge, i.e. "0.15" reflects a 15% discount to the charge.
disc_cred_type Type of discount or credit applied to the expense item. Valid values are "Percent" and "Flat"
disc_cred_percent A percentage number expressing the percent discount provided to this charge, i.e. "0.15" reflects a 15% discount to the charge. This value is always a reduction to the invoice.
discount_type
discount_percent
disc_cred_amount The total amount discounted/credited against or additional charges incurred for this disc_cred. If @EXP_ITEM_DISC_CRED.increase _decrease equals "increase", then this value is a positive number; if @EXP_ITEM_DISC_CRED.increase _decrease equals "decrease", then this value is a negative number. Discounts or reductions should be a negative number; credits should be a positive number. I.e. "150.0000" reflects a $150 decrease/reduction/write-down on the expense item, "150.0000" reflects a $150 increase/charge/write-up on the expense item.
file_item_nbr
disc_cred_amount The total amount discounted or creditedfor this disc_cred. Discounts or reductions should be a negative number; credits should be a positive number. I.e. "150.0000" reflects a $150 discount, "150.0000" reflects a $150 credit.
file_item_nbr
discount_amount
LINE_ITEM_ADJUSTMENT_AM OUNT
The numerical value of any adjustment applied to this line item. A positive value indicates a premium, a negative value indicates a discount. A null ("") or zero ("0") value indicates no adjustment.
The specific taxes relevant to the parent @EXPENSE (and therefore its child @EXPENSE_ITEM_DISC_CRED) items. There will be 0 or more @TAX_ITEM_EXPENSE segments for each @EXPENSE (and its child @EXPENSE_ITEM_DISC_CRED) segment. The @EXTEND_HEADER option was purposely omitted from this segment. Version Field Description Ver 2.1
tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per fee item. file_item_nbr The item count of this data element in the invoice file submission.
Ver 2.0
tx_id Taxes relevant to fee item. Refers to @TAX.tx_id value. Could be many @TAX_ITEM_FEE.tx_id entries per fee item. file_item_nbr The item count of this data element in the invoice file submission.
XML 2000
VRP: The relevant Tax from Tax Segment should be passed on to calculate tax on the matter/invoice level adjustments
LEDES98BI
VRP: The relevant Tax from Tax Segment should be passed on to calculate tax on the matter/invoice level adjustments
LEDES98B

LEDES Comparison List - v2.0

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LEDES Comparison List - v2.0

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Law firm segmnet - Information on the firm whose invoices have been submitted.

Description Version Field

Description Version Field Description Version Field

LEDES XML 2000

Description Version Field

@lf_billing_contact Sub Structure - Contact Structure (See @CONTACT_INFO Segment below.)

app_version The version of the source_app, e.g. "9.3b".

Description Version Field

Ver 2.0 address_1

Description Version Field Description Version Field

XML 2000 address_1 LEDES98BI - Law firm Address LAW_FIRM_ADDRESS_1

Description Version Field

LEDES98BI - Client Address CLIENT_ADDRESS_1

Description Version Field Description

Description Version Field

Ver 2.0 contact_lname

Ver 2.1 vendor

Description Version Field Ver 2.0 vendor app

END_HEADER. For this reason, the @EXTEND_HEADER segment does not

XML 2000 ext_name LEDES98BI

will be 1 or more @EXTEND_DATA ude a file_item_nbr. (VRP: Not sure about

Description Version Field Description Version Field

Description Version Field Description

Description Version Field

Description Version Field

Description Version Field

Description Version Field

There will be 1 or more @CLIENT segments per @FIRM segment.

Version Field Description

e 1 or more @INVOICE segments per @CLIENT segment.

inv_start_date The starting date for the billing period.

inv_end_date The ending date for the billing period.

inv_start_date The starting date for the billing period.

inv_end_date The ending date for the billing period.

inv_desc A descriptive summary of work performed.

tax_invoice_cl_name The name of the party paying VAT on the invoice.

inv_desc A descriptive summary of work performed.

tax_invoice_cl_address Address Structure for the @INVOICE.tax_invoice_cl_name. (See @ADDRESS_INFO Segment).

tax_invoice_cl_id The tax id number for the @INVOICE.tax_invoice_cl_name.

bill_to_cl_name The name of the party being billed on the invoice.

bill_to_cl_id The tax id number for the @INVOICE.bill_to_cl_name.

inv_total_tax The sum of all @MATTER.matter_tax_on_fees + @MATTER.matter_tax_on_exp for this inv_id.

Description Version Field Description

on provided in this segment should be captured

Description Version Field

Description Version Field

Description Version Field

Description Version Field

re @MATTER segments per @INVOICE segment.

matter_desc Description of work performed this period.

matter_total_detail_fees Sum of all @FEE.total_amounts billed to this matter/invoice.

matter_total_detail_exp Sum of all @EXPENSE.total_amounts billed to this matter/invoice.

matter_total_detail_fees Sum of all @FEE.total_amounts billed to this matter/invoice.

matter_total_detail_exp Sum of all @EXPENSE.total_amounts billed to this matter/invoice.

matter_disc_cred_total matter_disc_credit_total = matter_disc_credit_fees + matter_disc_credit_exp.

matter_disc_cred_total matter_disc_credit_total = matter_disc_credit_fees + matter_disc_credit_exp.

matter_tax_on_fees Sum of all @TAX_SUMMARY.total_tax_on_fee s for matter/invoice.

matter_funds_applied Sum of all @MATTER_DISC_CRED.disc_cred_ amount where disc_cred equals "MIFA"

matter_net_exp matter_net_exp = (matter_total_detail_exp + matter_disc_credit_exp) * matter_perc_shar_exp + matter_tax_on_exp)

matter_total_due matter_total_due = (matter_net_fees + matter_net_exp + matter_funds_applied)

matter_total_due matter_total_due = (matter_net_fees + matter_net_exp)

Version Field Description Version Field

Description Version Field Description