COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS

F.05 Functionality At month end, you have to carry out a foreign currency valuation. This process valuates all transactions posted in foreign currency. To perform the valuation you should enter an exchange rate for the end of the month. This valuation covers the following accounts and items: 1. Foreign currency balance sheet accounts 2. Open items posted in foreign currency (Vendors and customers) You have the following options for the foreign currency valuation: a) You can carry out the valuation in local currency, (company code currency), b) You can valuate in parallel currency (for example, group currency). You can also use different valuation methods (for example, lowest value principle). The posting of valuation is done by a batch input session. It is recommended that you run each valuation separately, for e.g. you will create a separate batch input for customer open items, then another one for vendors and another one for GL. Scenario At every month end closing (where balance sheet and profit & loss account is reported monthly) you need to perform a foreign currency valuation for GL, customer and vendor open items. Requirements GL, Customer and Vendor Master, the accounting transactions posted in foreign currencies (different than company code currency). Configuration done for foreign currency valuation.

Menu Path

Accounting Financial Accounting General Ledger Periodic Processing Closing Valuate F.05 - Foreign Currency Valuation
F.05

Transaction Code

1.

Double click on F.05 - Foreign Currency Valuation.

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Foreign Currency Valuation

2.

Update the following fields:

Field Name Company code Evaluation Key Date Valuation method

Field Description Company code Key date for the foreign currency valuation. A unique key for determining a foreign currency valuation method. This key can be valid for cross-chart of accounts. Code identifying the batch session that is created Date the transaction occurred Date that the business transaction occurred 9100 31.01.2006 ZDCR

Values

Batch input session name Document date Posting date

FCV012006 31.01.2006 31.01.2006

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS

Field Name Posting period Field Description Fiscal month when the transaction posts to the General Ledger Date when you want to post a reverse. Normally the 1st day of next month 1 Values

Reversal posting date

01.02.2006

3.

Now you need to select the accounts you want to valuate. Click <tab button>

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Foreign Currency Valuation

4.

Click Valuate vendor open items

5.

Click Valuate customer open items Button

You can select only particular vendor / customer accounts to be valuated. If you leave the selection fields empty (like in our example), all the accounts will be selected for valuation.
6.

Click Execute Button to perform valuation. Note that the system does not create the postings immediately but creates a batch input session instead.

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Foreign Currency Valuation

Note: The system displayed a report presenting valuated vendor and customer open items. Press POSTINGS Button to display the accounting documents that were created. These documents have not been posted yet; theyre stored in a batch input session:

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Foreign Currency Valuation

7.

Click Back Button

8.

To post the valuation, you need to process the Batch Input Session that youve just created. You can open another SAP session. From the main menu choose System Services Batch input Sessions

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Batch Input: Session Overview

9.

Select the session you want to process. (Select the row which contains your Batch input session, e.g. FCV012006)

10.

Click Process

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS

11. 12.

Click <radio button> Click Process Button to begin posting of documents.

13.

As a result of valuation some accounting documents were posted. To display them use the transaction FB03 (Document Display):

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Display Document: Initial Screen

14.

Update the following fields:

Field Name Document number Field Description Number of the SAP R/3 document that is internally assigned by SAP R/3 when certain transactions are completed Enter here company code number Fiscal year number 100000020 Values

Company code Fiscal year

9100 2006

15.

Click Enter Button

to confirm your entries.

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS Display Document: Overview

Note: The above document shows zero balance because is displayed in Document currency.

16.

To display your document in local currency Click Display currency Button .

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COST CENTER ACCOUNTING GENERAL LEDGER END USER TRAINING DOCUMENTS

17.

Click Enter Button.

Display Document: Overview

18.

Click Back Button

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