Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Work Instruction FS00 Create G/L Account Centrally FS00

Purpose Use this procedure to create a G/L Account. Trigger Perform this procedure when there is a need for a new G/L account. Prerequisites Before beginning this task obtain the following information: G/L account number G/L Information such as Account Type Short Text Long Text

Menu Path Use the following menu path(s) to begin this transaction: Select Accounting -> Financial Accounting -> General Ledger -> Master Records -> G/L Accounts -> Individual Processing -> Centrally Transaction Code FS00

Helpful Hints The screen can be minimized and the Hierarchy tree screen section can be displayed. On the Centrally Transaction Code Screen select Settings/Hierarchy Display and choose Display accounts in navigation tree. The copy with reference icon may be used to make a copy of an existing G/L Account. Note: Additional changes will need to be made to the new account as to prevent G/L account duplication. The Open Item Management selection on the Control Data Tab is only necessary for B/S clearing accounts.

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Screen Flow

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Procedure

1.

Start the transaction using the menu path or transaction code.

SAP Easy Access 2. 3. 4. 5. 6. 7.

Click Click Click Click Click Click . . . . . .

8. 9.

Click Double-click

. .
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File name: INDEX Reference Number: DC010

Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Edit G/L Account Centrally

10.

As required, complete/review the following fields: Field Name G/L Account R/O/C R Description Description of the G/L Account. Example: 5020010000

11.

Click

to create a new G/L Account. In this instance, the new G/L account is 5020010000.

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

The user must select whether the account is a P/L Statement Account (Revenues and Expenses) or B/S account.

12.

As required, complete/review the following fields: Field Name Account Group Short Text G/L Acct Long Text R/O/C R R R Description Description of the Account Group. Example: EXPENSES Description of the Short Text. Example: Office Equip Service Description of the G/L Acct Long Text. Example: Office Equip Service

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

13.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

14.

Click

US Dollars will always be the States Local Currency. Since this is the only currency that the State utilized, we will make all G/L accounts Only Balances in Local Currency.

15.

As required, complete/review the following fields: Field Name Tax category R/O/C R Description Description of the Tax category. Example: %%%

16.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Possible Entries: MWSKZ

17. 18.

Click Double-click

. .

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

We will only use a tax category for and expenditure account. For all expenditure accounts, we will always select All Tax Types Allowed.

19.

As required, complete/review the following fields: Field Name Alternative account no. R/O/C R Description Description of the Alternative account no.. Example: 0201

Alternative Account Number is the Legacy STARS Object Code equivalent. This can be used as a reference for users.

20.

Click

Users have the functionality to select Open Item Managed and Line Item Displayed. Both can be utilized for one G/L Account. Line Item Displayed should be
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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

used for all G/L accounts in order to view all line item transactions that have been posted to a particular G/L account. Open Item Managed should only be used for a B/S clearing account. All line items posted to an Open Item Managed account are not considered settled and must be cleared from these accounts.

21.

As required, complete/review the following fields: Field Name Sort key R/O/C R Description Description of the Sort key. Example: %%%

22.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Key for sorting according to assignment numbers (1) 41 Entries found

23.

Double-click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

The sort key is used to organize/sort the line item entries for the G/L account. In this case, we selected 008 (Cost Center). Therefore, all line item entries for this G/L account will be sorted by Cost Center when displayed.

24.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

25.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Field status group (1) 42 Entries found

26.

Double-click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

The Field Status Group is used to establish what fields layout should be when posting to this G/L account. For example, there are certain fields that the user must complete in order to post to an expenditure G/L account, revenue, B/S, etc.

27. 28.

Click Click .

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

In this example, we have chose not to add any additional text/keywords, but the functionality is in available for user use.

29.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

Additional fields are available to be updated if the user chooses to do so.

30.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Create G/L Account Centrally

The last tab provides additional information related to the Company Code. SAP offers the functionality for multiple Chart of Accounts and Country Keys. However, the State of South Carolina will only use one of each of these, and there is no need to edit any of this information.

31.

Click

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Title: FS00 Create G/L Account Centrally Category : Finance FI Process : FI GL General Ledger

Display G/L Account Centrally

32.

Click

The system displays the message, "Data Saved."

33.

You have completed this transaction.

Result You have successfully created a G/L account. Comments Congratulations!

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