Change Request Form For [Project Name]

Project Management Administrative Policies & Procedures Draft 2 - 2007

Document Control
Document Information

Document Id Document Owner Issue Date Last Saved Date File Name

Information [Document Management System #] [Owner Name] [Date] [Date] [Name]

Document History
Version [1.0] Issue Date [Date] Changes [Section, Page(s) and Text Revised]

Document Approvals
Role Project Sponsor

Name

Signature

Date

Project Review Group Project Manager Quality Manager (if applicable) Procurement Manager (if applicable) Communications Manager (if applicable) Project Office Manager (if applicable)

2003 VALC Consultants Ltd. All rights reserved.

Project Management Administrative Policies & Procedures Draft 2 - 2007

Template Guide
What is a Change Request Form? A Change Request Form (CRF) is a document which is completed by a member of a project to request a change. CRFs may be used to formally log any type of change request; however, the most frequent types of requests are for changes to the project's: Scope Deliverables Timescale Resources.

Change Request Forms typically include: Summary project information A description of the proposed change to the project A list of the business and system drivers requiring the change to take place The benefits and costs of implementing the change An overview of the impact of implementing/not implementing the requested change An approval section.

When to use a Change Request Form CRFs are used during the Execution phase of the project (i.e. the phase within which the products are constructed) as part of the Change Management Process. The CRF should be completed by the Change Requester and formally distributed to the Change Manager for review. The Change Manager will determine whether or not the form provides adequate information to submit to the Change Review Group for approval. The Change Manager may either request that more information be provided or initiate a Feasibility Study to further investigate the implications of the change proposed. Following the completion of either of these activities, the change documentation will be presented to the Change Review Group for approval. The Change Manager will monitor the status of the Change Request and communicate the final decision of the Change Approval Group to the Change Requester. How to use this template This document provides a guide on the topics usually included in a CRF. Sections may be added, removed or redefined at your leisure to meet your particular business circumstance. Example tables, diagrams and charts have been added (where suitable) to provide further guidance on how to complete each relevant section.

2003 VALC Consultants Ltd. All rights reserved.

Project Management Administrative Policies & Procedures Draft 2 - 2007

Change Request Form

PROJECT DETAILS
Project Name: Project Manager:

Name of the project against which the change is being requested Name of the project manager responsible for implementing the change

CHANGE DETAILS
Change No: Change Requester: Change Request Date: Change Urgency:

Unique identifier for the change (as per Change Register) Name of person who is requesting the change Date on which this form is completed Urgency for undertaking the change

Change Description:
Brief description of the change requested

Change Drivers:
List any drivers which necessitate this change

Change Benefits:
Describe the benefits associated with the change

Change Costs:
Describe the costs associated with the change

IMPACT DETAILS
Project Impact:
Describe the impact on the project if this change is / not implemented

APPROVAL DETAILS

Supporting Documentation:
Reference any supporting documentation used to substantiate this change

Submitted by Name: Signature: __________________ Date: ___/___/____

Approved by Name: Signature: __________________ Date: ___/___/____

Any documentation to support this change should be attached to this document PLEASE FORWARD THIS FORM TO THE CHANGE MANAGER

2003 VALC Consultants Ltd. All rights reserved.