National Institute of Business Management

Chennai - 020 EMBA/ MBA Elective: Human Resources Management Name : Anil Narayan Jadhav
Registration No: is N10/30373

Case Study
Elective- Human Resources Management Which are the points you will keep in mind for recruiting new personnel into your organization if you are the H.R. Manager of a footwear manufacturing company?

A) If am H.R. Manager of a footwear manufacturing company and in this company want recruit new employees then I will take information from HODs How many employees need to work in organisaton ? B)
Job Analysis : After having decided how many persons would be needed it is necessary to prepare a job analysis which records details of training, skills, qualifications, experiences, which are needed for a job. Job analysis includes the preparation of job descriptions and job specifications so right man on right job on right time will gate and organization goal will success.

C) Recruitment Policy : After job analysis I will make good recruitment policy. In this policy must contain following elements :
Organisation objectives - both in the short term and long term must be taken into consideration as a basic parameter for recruitment decisions and needs of the personnel area wise job family wise. Identification on the recruitment needs to take decisions regarding the balance of the qualitative dimensions of the would be recruits. Preferred sources of recruitment which would be tapped by the organization. Criteria of selection and preference The cost of recruitment and financial implications of the same. In this point will specify the

D) Forecast of manpower recruitment : indents or requisition :

The jobs or operations or positions for which the person should be available. Duration of their employment Salary to be offered and any other conditions and terms of employment which the indenting officer feels necessary.

Then I will use various stages in the recruitment process include: Identifying the need to recruit Identifying the job requirements. Deciding the sources of potential recruits Deciding the selection method Short listing candidates. Selecting the successful Notifying candidates of the outcomes Appointing the successful candidate Identifying the need to recruit : When a vacancy occurs the first issue to

consider is whether there is a need to fill it. There is also question of whether it is the same job that needs to be filled. In considering this issue the employer should take account of the following alternatives: Reorganization, Flexible working, Unsung part time or casual staff, Using contractors, staff transfer or promotion, Job sharing, computerization.
Identifying the job requirements. : This stage of the process entails being about the content of the job. And the characteristics required of the person in order to perform the job to the necessary standard. This means that there should first be a clear jibe description and the need to fill a vacancy is an ideal opportunity to review any existing job description to ensure that is still meets the organizations requirements and a personnel specification setting out the characteristics required of the jobholder. Content of the personnel or person specification : I will gather all information of recruitment so I will make seven point plan as following: 1. Physical make-up- Health, appearance, bearing and speech 2. Attainments Education, qualification, experience. 3. General intelligence Intellectual capacity

4. Special aptitudes Mechanical, manual dexterity, facility in use of words of figures, 5. Interests Intellectual, practical, constructional, physically active, social artistic. 6. Disposition Acceptability, influence over others, steadiness, dependability, self-reliance 7. Circumstances any special demands of the job, such as ability to work unsocial hours travel abroad, etc Five fold Grading System : 1. Impact on others physical make-up, appearance, speech and manner 2. Acquired qualification education, vocational training, work experience. 3. Innate abilities quickness of comprehension and aptitude for learning 4. Motivation individual goals, consistency and determination in following them up, success rate 5. Adjustment emotional stability, ability to stand up to stress and ability to get on with people. Deciding the sources of potential recruits : sources of candidates for jobs : Internal Sources: I will find personnel needs are filled through transfer or promotions. Internal source thought it is the main source of recruitment . After this needed candidate then I will use External sources as following : Organisation itself : The first port of call when considering how to fill a vacancy will usually be the organization itself and this can have advantages in terms of motivations, moral and development as discussed above. Word of mouth : Jobs may often be filled by existing employees letting their friends and acquaintances know of any vacancies. While this approach will save the costs of advertising or recruitment by some other. There are number potential

Drawing up an Advertisement :

When drawing up an advertisement

the following rules should be followed : Consider the key aspects of the job and ensure that these are appropriately stressed. Describe the organization and a few key features State the job title and summarize the main duties or accountabilities. Describe the location Describe the method of application and any closing date.

Adapt the style of the advertisement is discriminatory. Newspaper and magazine advertisements : I will give advertisements in local newspaper, journals and trade and professional periodicals stating the availed job duties and responsibilities, emoluments, qualification and experience required for the job. For senor post the market is more likely to be a national one, justifying the use of national newspaper, although this is likely to prove costly.

Job center and employment agencies : After this I will take help of Employment jobcentre. Agencies tend to specialize in one particular type of staff such as secretaries or accountants.

Selection consultants : I will take advice of selection consultants that they can bring considerable expertise to the selection process and can frequently attract suitable candidates.

Executive search consultants : If I would like recruit higher position then I will take help of Executive search consultant..

Schools and universities :

I will take help of schools, collages to

provide a flow of potential employees. Internet : I will search employees on internet.

Selection Method : advertisement

The selection process really begin with the

organization choice of how the applicant should respond to an Application form or curriculum vitae : selection method how application advertisement . Application forms Letters of applications Telephone A selection interview is a controlled conversation for a job and the employer or someone After this I will prepare should respond to an

Interview :

between an applicant

representing the employer, designed to test the suitability of the applicant for the job in question. I will use two types of interview: 1) Direct Interview : It is a straight forward , face to face question answers session between the interviewer and the interviewee. Non-direct interview : No direct questions are asked in this interview. Conducting Successful interviews : There are a number of rules to be followed when conducting selection interviews these are follows : Before the interview, During the interview and After the interview Selection Tests : The defects of the more traditional method of recruitment have led many organizations to look for more objectives predicator of performance Psychometric tests : Psychometric tests involve applying standard procedures to applicants in such a way that their responses can be qualified. Intelligence Tests : Intelligence tests are the oldest kind of

psychometric test having been designed by bidet and simon in 1905.

Aptitude and attainment tests :

These test are designed to test

particular aptitude or abilities and can therefore be made very relevant to the job in question
Personality tests :

Personality is an even vaguer word than

intelligence and this is probably the biggest problem with personality tests. Medical Examination/Physical examination : Application who get over one or more of the preliminary hurdles are sent for physical examination either to the organization physician or to a medical officer approval. Placement : After Medical Report fit for job interview a particular person is selected for a given job, often more than one person may be selected for the jobs of similar nature. In the second case, individual employees have to be put under individual supervisors with the approval of the latter. Personnel Report : Selected candidate will give appointment letter and joining date first will fill joining report. I will made his personnel file and all estimated copies of certificate education & experience will filing in his personal file. Orientation (Induction Proramme) : introduce with all Selected candidate employs and give induction programme.

During the period he is informed about the company and its products. He is provided with a completed description of his job and also a copy of the rules, policies and procedures to be followed by him. He will informed about his authority , The new responsibility, his superiors and subordinates.

employee may also be taken round the office and plant and made familiar with activities and schemes of the enterprises. *****