ACKNOWLEDGEMENT

Nothing concrete can be achieved without an optimal combination of inspiration and perspiration. No work can be accomplished without taking the guidance of the experts. Its only the views and advice from ingenious intellectual that help in the transformation of a product into a quality product.

We owe my sincere gratitude to Mr. Amit Yadav, our honorable project guide.

Last but not the least, no acknowledgement will be complete without mentioning our parents. They have also supported us throughout the development project

INDEX:
1.Introduction 2.Software Requirement Specification 3.Software / Hardware Requirement 4.Data Flow Diagram 5 . E - R D i a g r a m

6 . C o d i n g 7 . E x e c u t i o n 8.Testing & Debugging 9 . A p p e n d i x 10.Conclusion 11.Implementation 12.Maintenance 13.Bibliograph

INTRODUCTION
Management of any departmental store is a very difficult task. Departmental store is an attempt to computerize the day to day activities of store. It is designed to help the store to perform daily duties and transaction with ease. Members satisfaction is the foremost priority of the system.

A f t e r a d e t a i l e d s t u d y o f t h e e x i s t i n g s ys t e m , i t i s e v i d e n t t h a t i t d o e s n o t f u l f i l t h e objectives of the organization. It is require having a computerized information system with the help of which all tasks can be processed more accurately & quickly. To achieve this it is necessary to design & develop a new system which will have benefits, over existing system.

The generation of reports in the proposed system will take minimum time & they are electronically prepared. As a result, it is highly accurate. It will be easy for the users of the system to compile information at a very high pace, measure the performance over a period & draw conclusion from the information retrieved by using the proposed system. As new information are being added to & released from other respective courses every y e a r . I t w i l l b e h i g h l y u s e d f r i e n d l y t o t r a c k & m a i n t a i n i n g p r e s e n t a t i o n o f a l l t h e students.

The system is such that is stand up to the user expectation like easy and faster retrieval f information. The system is very easy to learn & understand. A native user will be able to use the system effectively. Information being prepare of electronically can beside as accurate which is first and foremost condition for taking a crucial decision by the management. Work carried out by a staff at various stages will be loss time consuming. Besides this, the proposed system will have the following capabilities.

SOFTWARE REQUIREMENT SPECIFICATION

System Analysis:
System Analysis refers to the process of examining a situation with the intent of improving it through better process and methods. System analysis is, therefore, the process of gathering and interpreting facts, diagnosing problem and using the information to recommend information in system or in other words, it means a detailed explanation or description. Before computerizing a system under consideration, it has to be analyzed. We need to study how it function currently, what are problems and what are requirements that proposed should meet. The main components of making software are: 1 . S ys t e m a n d s o f t w a r e r e q u i r e m e n t s a n a l ys i s . 2. Design and implementation of software. 3. Ensuring verifying and maintaining software integrity.

Information Gathering:
The team paid a visit at the site to have a smell of existing system. All relevant personal were consulted and no information was over-looked. The strategy consisted of: 1. Identify information sources. 2. Revolving a method of obtaining a information from identified source. 3. Using information from module of organization.

Information Sources:
The main sources of information were: 1. Users of the system 2. Presentations an documents using organization 3. Prospectus, manuals and the rulebooks, which specify how various a c t i v i t i e s , a r e carried out in the organization. 4. Computer Presentation of existing system.

UNDERSTANDING THE EXISTING SYSTEM

Existing system here is manual i.e. all the transaction or the information is recorded in the registers and as simple text files on the computers. The person needy of particular information has to go through the registers and the text files and then prepare the information needed by him manually. Besides this, there are many other drawbacks with the existing system which are listed as under:: The generation of information in the proposed system takes long time and they are manually prepared. : As individual files are maintained for each information, it is very difficult to compile information, measure performance over a period and draw conclusions from the information stored in two different files. Friendliness: The system is not easy to learn and understand. A native user cannot use the system effectively. Satisfaction: The s ys t e m i s s u c h t h a t i t d o e s n o t s t a n d u p t o t h e u s e r expectations like easy and faster retrieval of information. Time: Being manually driven, the response of all the operations is very slow. handling: In case there arise some error in recovering or computation of information, it is very cumbersome to trace it. Robustness: The informative media is accessible by everyone. As information being the most crucial for the organization, there are no safety measures for the security of information. Furthermore, information is lying in the organization in an unorganized manner and does not resemble the real world model. Lack of Accuracy: Information being prepared manually cannot be said as accurate which is the first and the foremost condition for taking a crucial decision by the management. : Work carried out by the staff at various stages is highly time consuming.

Error Prone Resources: Resources being used by the informative media were provided by the organization long ago. Due to wear and tear with the resources, they are highly error prone.

PROPOSED SYSTEM:
A f t e r a d e t a i l e d s t u d y o f t h e e x i s t i n g s ys t e m , i t i s e v i d e n t t h a t i s d o e s n o t f u l f i l l t h e objectives of the organization. To make the objective possible for the organization, it is required to have a computerized information system with the help of which all tasks can be processed more accurately and quickly. To achieve this, it is necessary to design and develop a new system which will have the following benefits over existing system: xibility in generation of information: T h e g e n e r a t i o n o f r e p o r t s i n t h e proposed system will take minimal time and they are electronically prepared. As a result, it is highly accurate. : It will be easy for the user(s) of the system to compile information at a very high pace, measure the performance over a period and draw conclusion form the information retrieved by using the proposed system. Ease in maintaining information: As new information are being added to and released from their respective courses every year, it will be highly user friendly to track and maintain the presentation of all the students. User satisfaction: The system is much that is stands up to the user expectations like easy and faster retrieval of information. Safety and Robustness: The system will be accessible by only the authorized users. As information being the most crucial for the organization, there are safety measures for the security of information. Furthermore, data is stored by the system in an organized manner and resembles the real world model. : Information being prepared electronicall y can be said as accurate which is the first and the foremost condition for taking a crucial decision by the management.

Less time consuming: Work carried out by the staff at various stages will be less time consuming. Error free resources: Resources being used by the system will be compatible with the latest technologies available in the market. As proposed system uses highly technically compatible resources, there will be very-very less wear and tear. So the resources are error free.

Besides this, the proposed system will have the following capabilities:: Proposed system is being designed in such a way that many users can have a view with the system simultaneously. It makes effective and perfect utilization of man power and resources. User-friendly interfacing: Since main interaction of the system will be with the user, the user interface will be interactive and meaningful. Formatted output: The information generated by the proposed system us highly formatted and helps the users to reach the conclusion quickly. Better organization of information: Proposed s ys t e m h a s t h e c a p a b i l i t y t o express the information in a better and more meaningful way. Proposed system uses modern techniques for storage and retrieval of information. Accurate round the clock: Proposed system is capable of giving accurate information round the clock. Exception handling: To ensure that the system does not halt in case undesired situation or events, the system capable enough to handle these u n p l e a s i n g circumstances. Proposed system will be capable of taking necessary decisions so that there is no loss information. : Proposed system ensures that very less effort will b e required to start the presentation. nges in the outside environment: The system will have scope to foresee modification and enhancement i.e. it is able to cope up with the business changes in-order to be compatible with the latest changes in the industry. Any enhancement to the information can be done without much effort and is available instantly.

SYSTEM REQUIREMENTS
HARDWARE REQUIREMENTS
1.40 GB 2 . 2 5 6 Hard Disk M B R a m

3.Floppy Drive 1.44MB 4 . M o n i t o r 5 . K e y b o a r d 6.Processor PIV

SOFTWARE REQUIREMENTS
1.Visual Basic 6.0 2.Windows 2000 3.MS Access

DATA FLOW DIAGRAM (DFD)

A DFD is a graphical representation that depicts information flow a n d t h e transforms that are applied as data move from input to output. The basic form of a DFD is also known as a Data flow graph or a bubble chart.

DFD may be used to represent a system or software at any level of abstraction. DFDs can be partitioned into levels that represent increasing information flow and functional detail. A l e v e l 0 D F D , a l s o c a l l e d a f u n d a m e n t a l s ys t e m m o d e l o r a c o n t e x t m o d e l , represents the entire software element or a single bubble with input and output data indicated by incoming and outgoing arrows, respectively. A level 1 DFD may contain five or six bubbles with interconnection arrows. Each o f t h e p r o c e s s e s r e p r e s e n t e d a t l e v e l 1 i s a s u b f u n c t i o n o f t h e o v e r a l l s ys t e m depicted in the context model.

DFD Notations:
It represents one or more data items. It represents external entities.

It represents a process or transform that is applied to data.

It represents data store-stored information that is used by software.

It represents one or more data items.

It represents a process or transform that is applied to data.