PROPERTY MANAGER OVERVIEW AND FLOW

Agenda
Overview Property Manager Seeded Functionality Highlights Customization BR-030 Requirement Specification Sign Off

PROPERTY MANAGER OVERVIEW AND FLOW

Oracle Property Manager provides you with tools to organize the information which is used to manage major real estate tasks, including lease administration and office space allocation. CORE SEEDED FUNCTIONALITIES 1.Property Definition and Management 2.Lease Management 3.Space Management 4.Integration 5.Reports MAPPING ON MAJOR EMAAR-MGF REQUIREMENTS 1.Property Sales and inventory 2.Commercial Leasing 3.Data Flow from Land Acquisition software 4.Registration and Processing Real estate agents 5.Capturing and Using customer information

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PROPERTY DEFINITION AND MANAGEMENT

PROPERTY DEFINITION AND MANAGEMENT Defining Properties: Hierarchy: Regions ( Delhi, Chandigarh, Bangalore, Chennai) Type A Land Parcel Section Type B Building Floors Offices

Type A: (Region Property Buildings Floors Offices / Flats) Type B: (Region Property Land Parcel Sections / Units) CONTACTS AND ROLES Defining contacts and roles which will be played on the property defined.

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LEASE MANAGEMENT LEASE MANAGEMENT Lease Types (Gross and Net)

Lease Abstraction (Creation of the Lease)

Lease Amendment (Changing the Lease) Lease Milestones (Important Phases) Lease Finalization (Completing the Lease) Lease Export (Payments/Billings to AP/AR) Lease Termination (Early Termination) BILLING AND PAYMENTS

Exporting to AP/AR and Following up

EXPENSES AND REVENUE Can be captured against every unit sold/leased

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SPACE MANAGEMENT SPACE MANAGEMENT Capturing Space Information

Assigning Space to Employees

Assigning Space to Customers Capturing Various Spaces CAPTURING AREAS AND OCCUPANCY Rentable Usable Assignable Vacant (Areas) Maximum Optimum Utilized Vacancy (Occupancy) RENT INCREASE

Index based rent Increase (Standard % or Amount)

Variable Rent Increase (Based on Sales / Area assigned / Occupancy) RECOVERY OF EXPENSES Common Area Maintenance, Insurance and Taxes

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INTEGRATION WITH AP / AR INTEGRATION WITH AP Payment terms can be defined against (Landlords / Suppliers)

Payment schedule can be generated in PM

Authorization of payment schedule in PM Exporting Authorized payment schedule to AP INTEGRATION WITH AR RENT/LEASE/EMI schedules can be exported to AR INTEGRATION SPECIFIC TO EMAAR-MGF REQUIREMENTS Following up for payments can be set up through aging buckets (AR)

Dunning letters can be generated from system (AR)

Interest Calculation and EMD deductions can be generated from system (AR) EMI payments pending against Construction Link / Down payment Plans (AR)

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CUSTOMIZATIONS

PROPERTY SALES AND INVENTORY Customized Property Sales Manager Form Property Inventory Sales orders against property sales Capturing Sales Persons and processing commissions

Capturing Property status and Owner/Resident

Canceling Sales Agreement / Managing Property inventory Capturing EMIs in regard to Unit sales (Covers both the plans Construction Linked and Down payment plan) Captures Region / Area / Sub Inventory where the Unit belongs (All the above said information will sync with Inventory Organization)

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CUSTOMIZATIONS

COMMERCIAL LEASING System captures the Leasing Phases involved in Implementation (Letter of interest from client, Generating Proposals, Making Site visit Capture in CIS Master File, Generating Letter of Intent) Custom report on Status of Lease as on date (No of Leases in each phase, Abstracted User, User / No of Leases, Capturing softcopies of detailed narration on status as attachment) Custom report for Handover Check list (Maintenance check lists prior to handover, Sign off documents) Milestone capturing on Commercial Lease DATA FLOW FROM LAND ACQUISITION SOFTWARE Final data will be migrated from land acquisition software into oracle apps for property creation. Detail study on the issue remains pending.

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REAL ESTATE AGENTS AND CUSTOMERS

REGISTERING REAL ESTATE AGENTS: User restriction will be done on creating real estate agents to accommodate the approval hierarchy. User initiated program will determine the commission payable for the particular agents Commission payable calculated by the report will include performance incentives for the agent and type of property being handled CAPTURING AND USING CUSTOMER INFORMATION: Customer database and contact information will be maintained in the system. Waiting list against every property will be maintained, triggered whenever a lease/sale agreement gets broken. Payment follow up and EMI definition is tracked through AR, Invoice will be auto generated for sales/lease agreements.

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PSM FORM

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PROPERTY DEFINITION

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Building Definition

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Lease Definition

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Mile Stone Definition

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BILLING IN AR

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INVOICE IN AR

PROPERTY MANAGER CUSTOMER INFO

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CUSTOMER COMMUNICATION

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CUSTOMER CONTACTS

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SPACE MANAGEMENT

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RECOVERY AND EXPENSES