Session # 24

COD Hands-on

Barbara Davis
Wood Mason
What Does a “Pro” Need to
Know
• Research/Resolve edit code
rejects
• Access reports
• FAA’s perspective on cash
management
• Create new awards

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Research/Resolve Rejects
• Why is it important to fix edit
code rejects?
–More efficient processing
–Avoid hitting duplicate rejects
–Better cash flow
–Easier reconciliation
• Where do I find a list of rejects
and how to fix them?

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Two Reject Research Methods
• Date range batch level rejects
–Edit 97
• Searching by specific student
–Student history
–Edit 24

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Reject Research

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Filter For Rejects by Program

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Student Level Edit Reject Research

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COD Student History

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Repeated Rejects

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Let’s Look at the CPS Data

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Summary of Batch Level Edit
Reject Research
• Select Batch Menu
• Enter in date range search
• Click on batch
• Filter by program/status
• Click on word reject
• Refer to student record
• Correct either award or
disbursement

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Summary of Student level
Edit Reject Research
• Select Batch Menu
• Enter in SSN and award year or
choose all
• Review history to see when rejects
first started occurring
• Click on word reject
• Correct either award,disbursement
or identifiers

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“Pro” Practice Time
• Log into COD
–Choose batch menu
–Perform SSN search
–Research and resolve a specific
reject code
• Or…
• COD CBT

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Accessing COD Reports
• Services tab
• Same log in ID as COD
• Separate database
–Can have both COD and reports
open at same time
–Must log off each separately
• Use the CBT Grants Reports
–Accessing reports on the web

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“Pro” Practice Time
• Practice by logging in and
looking at a POP or verification
report for your school
• Or… continue with the Grants
report CBT to explore all reports
available: Pell, ACG and SMART

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Cash Management
• What’s an FAA supposed to do??
• Check Cash screens to see if
funds have been drawn to
support disbursements
• Read only view in GAPS

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Funding Information

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Cash Activity

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Gaps Award Activity Report

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Yearly Totals

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Viewing Cash – No Drawdown

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“Pro” Practice Time
• Log on to COD and visit your
schools cash screens
• What was your initial CFL for
0708 CFL?
• Are you currently substantiated
for all programs?
• COD CBT lesson

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Creating New Awards
• New awardee or already
established on COD
• Click create new award
• Award ID and Award number
–ACG and SMART grant
• Creating Disbursements
• What if I already have an award
for that year on file?

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875968775A08001587001

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New Grant Functionality!
From the Create
Disbursement
screen, enter the
disbursement
information for
the first
disbursement
then click the
continue button
to create
additional
disbursements.
Finally click
submit.

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COD CBT Lesson

• Updating and Creating Records

–Pages 1-17

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“Pro” Practice time
• Use your log in and password to
access COD
• Or….
• COD CBT –Updating and
creating records lesson
–page 18-23
• Or…
• COD CBT

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Contact Information
We appreciate your feedback and
comments. We can be reached
at:
Barbara.davis@ed.gov

Wood.mason@ed.gov

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