Successful Project Management

Muhammad Ali Bohyo 07MSstp02

Project:
A temporary endeavor undertaken to create a unique product or service.

Project Management:
The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.

Knowledge Areas:

Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management

Project Management Context:

Project

Phases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills

Project Phases and Life Cycle:

Divide

Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking

Example of Project Phases:

Conceptual

Design Detailed Design Coding and Testing Training and Documentation Deployment

Stakeholders:
Individuals

and Organizations Actively Involved in Project Interests Affected by Project

Leadership Skills:
Vision

and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change

General Management Skills:

Planning Finance

and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems

Communications Skills:
Writing Listening Speaking

Presenting
Media

Relations Meeting Management

Scope Management:
Initiation Scope

Planning Scope Definition Scope Verification Scope Change Control

Key Inputs, Tools & Techniques, and Outputs:

Product

Description Project Charter Scope Statement Work Breakdown Structure (Microsoft Project) Formal Acceptance Scope Management Plan

Time Management:
Activity

Definition (Microsoft Project) Activity Sequencing (Microsoft Project) Activity Duration Estimating Schedule Development Schedule Control

Key Inputs, Tools & Techniques, and Outputs:

Activity

List Network Diagram Project Schedule Schedule Management Plan

Cost Management:
Resource

Planning Cost Estimating Cost Budgeting Cost Control

Key Inputs, Tools & Techniques, and Outputs:

Resource

Requirements Cost Estimate Cost Baseline or Spending Plan (Microsoft Excel Documents) Cost Management Plan

Quality Management:
Quality

Planning Quality Assurance Quality Control

Key Inputs, Tools & Techniques, and Outputs:

Quality

Management Plan

Human Resource Management

Organizational

Planning Staff Acquisition Team Development

Key Inputs, Tools & Techniques, and Outputs:

Role

Assignment Matrix (Microsoft Word) Staffing Management Plan Organizational Chart Project Team Directory

Communications Management:
Communications

Planning Information Distribution Performance Reporting Administrative Closure

Key Inputs, Tools & Techniques, and Outputs:

Communications Project

Management Plan

Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned

Risk Management:
Risk

Identification Risk Quantification Risk Response Development Risk Response Control

Key Inputs, Tools & Techniques, and Outputs:

Risk

Management Plan Checklists Contingency Plans Reserves Contractual Terms

Procurement Management:
Procurement

Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out

Key Inputs, Tools & Techniques, and Outputs:

Procurement

Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure

Integration Management:
Project

Plan Development Project Plan Execution Overall Change Control

Key Inputs, Tools & Techniques, and Outputs:

Project

Plan Lessons Learned

Management Processes:
Initiating

Processes Planning Processes Executing Processes Controlling Processes Closing Processes

Scope Planning Activity Definition Scope Definition Resource Planning

Activity Sequencing Schedule Development Duration Estimating

Cost Budgeting

Cost Estimating

Plan Development

Quality Planning

Communications Planning

Risk Identification

Risk Quantification Organizational Planning Procurement Planning Staff Acquisition Solicitation Planning

Response Development

For More Information:

Search Group, Incorporated

www.search.org
www.ncsc.dni.us www.pmi.org www.iso.org www.sei.cmu.edu

National Center for State Courts

Project Management Institute

International Standards Organization

Software Engineering Institute

Center for Technology in Government

www.ctg.albany.edu

Successful Project Management

Or How to Ruin the Lives of Others for Fun and Profit!