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ENDNOTE SKILLS COURSE ------------------------------------Guide To Endnote X4

Bahagian Perkhidmatan Maklumat Perpustakaan Tun Seri Lanang UKM

Millions of researchers, scholarly writers, students, and librarians use EndNote to search : online bibliographic databases, organize their references create bibliographies and figure lists instantly. Instead of spending hours typing bibliographies, or using index cards to organize their references, they do it the easy wayby using EndNote!

ENDNOTE WHAT IS IT ?
Is a bibliographic software that allows you to store, organize and manage your references in a database (called an Endnote Library). It allows you save citations in your own personal reference list, and avoid endless retyping of citations when writing up your research.

INTRODUCTION
EndNote is one of a number of Personal Reference database programs that are in used around the world today. The main functions of such programs are : Maintenance of a database of references Downloading references from other databases Using the database to link to references in word-processed documents Generating a bibliography in the correct style for publication.

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The basic functions of EndNote are: Creating a database (library) of references, images and PDFs. Downloading references from library catalogs or other remote electronic databases. Linking references into word processing documents. Easily creating and formatting bibliographies while writing your research paper.

EndNote is a powerful software tool, available for both Windows and Macintosh, used to manage bibliographic citations.

INSTALLING ENDNOTE

Type in ID dan Password

Click and Install

For assistance with downloading and installing the software, please contact : Mr Hazmir Haji Zainal email : hazms@ukm.my Phone : 03-89213939 or contact our Reference Desk 03-89213446

For assistance with using the program , please contact ;


Puan Lela Ruzma Shaari email : lela@ukm.my Phone : 03-89214732 Puan Norbaizura Haji Malek Email : zura@ukm.my Phone : 03-89215575
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WHY USE ENDNOTE ?


EndNote can save time and effort by automating the

storage and management of references.


It can also create bibliographies in a range of styles in your

word documents in a matter of seconds.


EndNote software

can help to manage your reference library, make it easier to automatically insert citations into your work and generate a reference list at the end.

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STARTING ENDNOTE
1. 2. 3. Start > All Programs > EndNote > EndNote Program. Create a New EndNote Library > OK. A New Reference Library will appear. Enter a name for your file > click Save.

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Choose an EndNote style from the drop-down menu e.g annotated, author-date, Chicago 15thB, APA, MLA

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ADDING REFERENCES
There are several ways to add a reference to a library :

manually ( for printed resources ) exporting importing

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ADDING REFERENCES
1. Click on Reference > New Reference. 2. Choose Reference Type eg. (Book, Journal article, etc). 3. Add information into relevant fields. 4. Save reference by closing the reference window (click on lower X in the top right corner). Repeat step 1-4 for adding new reference.

ADDING REFERENCES
Choose Reference Type eg. (Book, Journal article, etc) and add information into relevant fields.

The information is only entered once and entered manually (for printed materials)

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EDIT/ DELETE/SAVE RECORD

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1. 2. Double click record OR 3. Press ENTER

EDIT Right click and click Edite References OR

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DELETE

1. Right click and click Cut OR 2. Press DELETE (keyboard)

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SAVE

Save reference by closing the reference window (click on lower X in the top right corner).

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IMPORTING REFERENCES USING ONLINE SEARCHES

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IMPORTING REFERENCES USING ONLINE SEARCHES

IMPORTING REFERENCES USING ONLINE SEARCHES


3. Enter your terms > click Search

1. Search topic e.g web technologies > click search

IMPORTING REFERENCES USING


ONLINE SEARCHES
4. Confirm online search. Select
number of references to be retrieved e.g 1 through 10 > click OK 5. References will be downloaded in the endnote file .

IMPORTING REFERENCES DIRECTLY FROM ONLINE DATABASES

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IMPORTING REFERENCES DIRECTLY FROM ONLINE DATABASES


Some databases, but not all, allow you to do this. Make sure the database you are in has an Export feature. These are some general instructions to follow when importing into EndNote from a database. Instructions for importing will vary by database.
Get into the database you want to search and enter your search. Select records to export by marking the ones of interest. (Make

sure you choose to export only the marked records.) Select: Export (There may be an option for Direct Export or Export into EndNote. If so, make sure that option is selected.)
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Example : Science Direct

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EXAMPLE 1 : SCIENCE DIRECT


1. Search Articles e.g pollution

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3. Click export Citations

2. Select related articles

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SCIENCE DIRECT

4. Select Content Format

5. Select RIS format

6. Click export

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SCIENCE DIRECT

7. The records selected will be saved automatically to the file

SCIENCE DIRECT

References will be imported into Imported References group

To preview the record , select the record and click preview

EXAMPLE 3 : PROQUEST

1. Search Articles e.g web technologies

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Example : ProQuest

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Click export

Select related articles

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Click export directly to Endnote

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References will be imported into Imported References group

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To preview the record , select the record and click preview

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OVIDSp

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Click export

Select related articles

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References will be imported into Imported References group

To preview the record , select the record and click preview

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Click the URL for the fulltext article

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Example : Google Scholar

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Save article in pdf format

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STORES AND MANAGES REFERENCES.

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CUSTOM GROUP

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Find Duplicates Records

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SETTING PREFERENCES

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Function :
Set the display format of the records :

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EDIT TEMPLATE

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CITATION

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BIBLIOGRAPHY

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FOOTNOTE

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CITATIONS

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BIBLIOGRAPHY

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ADD REFERENCE TYPES eg. BLOG

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SAVE EDITED TEMPLATE

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EndNote and Microsoft Word

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USING THE DATABASE TO LINK TO REFERENCES IN WORD PROCESSED DOCUMENTS


Creating Bibliographies in Microsoft Word
Inserting Citations. Cite While Your Write (CWYW). Formatting Your Paper.

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INSERTING CITATIONS

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Your citation will appear in your document both in-text and at the end to create a bibliography.

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INSERTING REFERENCES INTO WORD DOCUMENTS


1. 2. 3. Begin with an open Word Document. Position the cursor where you want to insert the reference. Open EndNote and highlight the required references.

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EndNote will insert your references and generate a bibliography

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CITE WHILE YOU WRITE


Cite While You Write (also known as CWYW) is a key feature of EndNote. It allows you to access EndNote from within Microsoft Word to insert citations into your Word documents. You can insert citations anytime during your writing process. CWYW automatically builds a bibliography from the citations you insert.

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HOW TO CITE WHILE YOU WRITE


1. Open the EndNote Library that contain the references you wish to cite.

2. Start Microsoft Word, position the cursor in the text. 3. Go to Endnote Tab in the word 2007. Click Insert Selected Citation(s) or click Find Citation.
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HOW TO CITE WHILE YOU WRITE

4. Your citation will appear in your document both in-text and at the end to create a bibliography.

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CITING REFERENCES IN FOOTNOTES


1. In EndNote, select reference that you would like to cite.

2. In Word document, position cursor in the text.

3. Click on the References tab then select Insert Footnote


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CITING REFERENCES IN FOOTNOTES


4. The appropriate note number will be inserted in your text and youll be taken to the bottom of the current page (footnote).

5. Select Insert Selected Citation (s).

Repeat steps 1-5, to insert new footnotes.


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GENERATING A BIBLIOGRAPHY IN THE CORRECT STYLE FOR PUBLICATION


It allows you to automatically reformat an assignment or a paper from one referencing style to another, which can save many hours of work particularly if you have to use more than one referencing style. It also builds lists of references cited in a paper and at the click of a button will create the bibliography in a number of different styles.

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Choose an EndNote style from the drop down menu e.g annotated, author-date, Chicago 15thB, APA, MLA > click Choose

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Choose an EndNote style from the drop down menu e.g annotated, author-date, Chicago 15thB, APA, MLA > click Choose

APA 5th Style

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Annonated Style

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Chicago 15th B Style

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Numbered Style

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Numbered Style in citation

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Thank You

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