Formal Report Writing

Diploma Class

Understanding what a Formal Report is

A formal report is a detailed document that follows the steps in the scientific process in presenting information. The formal report identifies, explains, and justifies procedures and results.

Structure
The structure of a formal report includes five elements: Purpose or problem statement Procedures Findings Conclusions Recommendations

Major grouping of information

Formal reports will include three major grouping of information Preliminary elements The report body Supplementary information

Provide preliminary information

Preliminary information before the report body sets the stage for the reader by providing an overview of what the report is about, what it contains, and where to find specific information. These elements include the following: The cover page/ title fly, and title page identify what the report is about, who prepared it, and to whom it is submitted. Letters or memos of authorization or transmittal and executive summaries present the reader with a quick overview and shortened version of the reports contents. The table of contents, list of figures, and list of tables help the reader quickly locate important and specific types of information in the report.

Prepare the body of the report

The body of the formal reports includes an introduction, findings, conclusions and recommendations. Introduction (background, purpose, scope, limitations, research procedures) Findings Summary Conclusions Recommendations

Prepare Supplementary Information

After presenting the body of the report, the writer can attach additional information that might help the reader understand the reports contents. These elements include: Endnotes Bibliographies References Appendixes

Discussion

Thank You