Preface The subject matter in the document is not just of interest to those who work Directly with SAP

but also for these who work in related Subject, Purchase Requisition (PR); How to display list of Purchase Requisitions; Status of Purchase Requisition such as Released; RFQ (Request For Quotation); PO (Purchase Order ); how to given Usage Decision of coming Material such as Accepted; Partial Accepted; Rejected and also how to move quantity according to Usage Decision

List of topics

Legacy System & SAP Process Overview of MM Creation of Material Master Creation of Vendor Master Create Purchase Requisition with different Document type Frequently Use Standard Reports (Send Mail through SAP Servers) Create, Save & Get Variant and Layout Resp. Convert SAP Data into different user friendly formats.

Legacy system was on based on outdated technologies. It was more difficult to maintain by new programmers. There was no centralized database for RSOs. It was less user friendly. There was more data redundancy.

7 6
IN Stock

IGP Material Issue

1 2

Physical checking

5(ii)
No

5(i)
If Material Accepted

3
Yes No
If Material excisable

Yes

5(iii)
Return to vendor

5
UD GR

4
Check Excise

3(i)

(Inbound Delivery): The inbound delivery process starts when the goods are staged at the vendors shipping point, and it ends when the ship-to party makes an acquisition posting for the goods.

When material comes into store department, store boy counts each item according to bill of entry. This is called Physical checking. E.g.: If Material has damaged then store person creates GR with that key. Notification is generated to vendor by purchase department. If Material has short supply according to bill of entry then store person creates GR with shortage key.

GR is done with the reference of Inbound delivery. It is done on the basis of Physical checking. If bill of entry is excisable then excise capturing process also done after that GR process takes place. E.g.: When you post goods receipt for an inbound delivery, the following functions are carried out on the basis of the goods receipt document: Warehouse stock of the material is increased by the delivery quantity Value changes are posted to the balance sheet account in inventory accounting Goods receipt posting is automatically recorded in the document flow

After the GR, material testing is done by concerned department. there are following options Accepted Partial Accepted with deviation Rejected

After UD, if material is accepted then stock will be displayed in in-hand (unrestricted stock) and if material is partially accepted then it will appear in two places one is unrestricted and other is blocked stock. If material is rejected then it will appear blocked stock.

Material will issued to the user department. Then system will reduces the inventory.

General Data

Address Control Cin Master Maintenance Sale / Service Tax Excise Duty Withholding Tax Payment Transaction Contact Person

Company Code Data

Accounting Information Payment Transaction Correspondence Withholding Tax

Purchasing Organization Data

Purchasing Data Partner Function

Organizational Level
Client 001

Company Codes Purchasing Organizations Plants

0001 0001 0001 0002

0002 0002 0003 0003

0004

Client : Highest-level grouping of legal, organizational, business and/or administrative units that are linked together for a common purpose. Eg.-Corporate group.
Company: this level represents a legally independent accounting unit within a client. Each company code has own balance sheets & own Profit & Loss statement. Plant: Operative location within a company code. Eg. Manufacture plant, branch offices or business site. Purchasing Organization: An Organizational unit responsible for procuring material and/or services for one or more plants

BASIC DATA 1 BASIC DATA 2 PURCHASING

MPR 3
MRP 4 GENERAL PLANT DATA / STORAGE 1 GENERAL PLANT DATA / STORAGE 2 QUALITY MANAGEMENT

PURCHASE ORDER TEXT

MRP 1

MRP 2

ACCOUNT DATA 1
ACCOUNT DATA 2

Document Types

HAR As N When Required HCP CAPEX Requisition HCS Capital Services Requisition HAMC AMC Requisition HHS STEAM Service PR HHR STEAM Revenue PR HHW STEAM Subcontracting Requisition HCW Capital Subcontracting Requisition HRS Revenue Services Requisition HRW Revenue Subcontracting Requisition HS Stock Requisition HR Regular Requisition

Tips:

Purchase Requisition One is Header of the Requisition; Second is Item Overview; and Third and last part of the PR is Item detail which contains all the significant functionality.

In

Text

Released Strategy

Item Item Category Short Text Unit Delivery Date Plant

Status A/c Assignment Cat. Material Quantity Delivery Date Cat. Material Group

Purchasing Group
Req. Tracking No.

Storage Location
Requisitioner

Desire Vendor

HAR ~ As N When Required

Check Doc. Type

Enter material here

You must have Enter Requisitioned Name

ITEM DETAIL
Material Data Quantities/Dates Valuation Source of Supply status Delivery Address Customer Data Contact Person Texts

Click on check button.

Then click on Save button to save the Requisition.

You have must remember these two things one is A Stands for Asset and second is D Stands for Services.

Press F4 or click on this button to display list of Account Assignment Category.

Press F4 or click on this button to display list of Item category.

Select D For Services. Material Description as per nature of Services. Material Group is SERVICES Storage Location is CAPX Purchasing Group is HPX Customer Data is CAPTIAL BUDGET

SERVICES TAB:
Price then press Enter.

Type short Text, Quantity, UOM and Gross

A Account assignment screen has displayed. Enter quantity and asset number by pressing F4 button or click on icon to search for Asset number with the help of Investment Order. All investment order begin with X and rest of same as CAPX number.

Then Save.