Human Resource Information Systems

The Human Resource Management Process

The Human Resources Function The Flow of the Personnel Resources Concept of HRIS A HRIS Model Input Subsystem Output Subsystem How Managers Use the HRIS
2

Human Resources is an organizational function that deals with issues such as recruitment and selection, training, appraisal, compensation and performance management of the employee. Human beings are also considered to be resources because itis the ability of humans that helps to change the gifts of nature into valuable resources.
3

Adequacy of Information Specialty of information Overestimating information Identifying need levels Mechanism for addition/deletion Management support Quality of information matters

A/C to Venkata Ratnam & Srivastava To store data & information for each individual employee for ready reference. To provide a basis for decision making. To supply data/returns to government & other public.

A/C to Hemendra Verma It is time effective. HRIS helps in achieving equality. Involves less costs & less chances of errors.

Faster information process . Greater information accuracy. Improved planning and program development. Enhanced employee communications . Reduction in cost of stored data in HR. More transparency in the system . More meaningful career planning &counseling at all levels. Better ability to respond to environmental changes.

 Employee information Wage and salary data Review dates Benefits Education and training Attendance Performance data/appraisal results

Input (hours worked)

Processing (calc. Net pay)

Output (cut paycheck)

Feedback loop (Is pay back accurate)

It can be expensive Its effective application needs large-scale computer literacy among the employees responsible for maintaining HRIS Absence of continuous up-dating of HRIS makes the information stale.

Performance appraisal : This system analyzes employee performance on the job. Skills inventory: This system keeps track of employee skills and matches employees with specific jobs. Benefits administration : This system manages employee fringe benefit packages. Job applicant tracking : This system keeps track of applicants for jobs with the business.

10

The Human Resource Management Process

Organizational Strategic Plan

Human Resource Planning Job Appraisal & Design

Replacement
Evaluation Compensation

Staffing
Training

11

Primary HR Activities
Recruiting & Hiring Education & Training Data Management Termination & Benefit Administration

12

The Human Resources Function Facilitates the Flow of the Personnel Resources

Evaluation
Recruiting

Hiring

Education and Training

Termination

Benefit Administration

Potential employees

Employees

Retired employees

The Firm

Data Management
13

Channels of Recruiting

Walk-in Write-in Employee referrals Advertising Department of labor Private placement agencies

Educational institutions
14

Job Application Blanks

Personal data

Employment status
Education and skills Work history Military background Memberships, awards, and hobbies References Signature line
15

Selection Process

Preliminary reception of application Employment tests Selection interview

References and background check

Medical evaluation Conference Realistic job previews Hiring decision
16

Human Resource Development

Orientation Training Education

Career Path
Training Roadmap

Compensation

Payroll
Executive compensation

Bonus incentives, etc.

17

A model of a Human Resource information system Output Input Work force subsystems planning subsystems subsystem Accounting Recruiting information subsystem system Work force Internal management sources subsystem HRIS Database HRs research Compensation subsystem subsystem Users Benefits Environmental subsystem sources HRs Environmental intelligence reporting subsystem subsystem Data Information
18

DATA BASE FOR DEMAND FORECASTING

DATABASE FOR SUPPLY FORECASTING

Population statistic Economic parameters Existing technologies Emerging technologies

Age at entry and age at exit level. Annual enrolment and culture Attrition rates Retirement Migration Mortality

19

20