Presented By: A.K.

MOHAPATRA Assistant Personnel Officer

ATTENDANCE

Pay Bills are prepared and submitted to Accounts for audit and payment. The bills are prepared well in advance for timely payment. This is possible to close the attendance in advance. So, from the date of closing of attendance to end of wage period, it has to be assumed as to whether employee will remain present or absent during that period. The attendance is called Assumed attendance which depends on the status of the employee on the last day of actual attendance.

SALARY BILLS
The computerized bills are prepared where change data in respect to previous month is updated including absent particulars. The bills are generated and print outs are sent to accounts. Presently, the pay bills are prepared through uniform programming of PRIME & AFRES PRIME Pay Roll and related Independent ModulEs. AFRES Advanced Financial Railway Earnings and expenditure management System.

WAGE PERIOD

All salary and wage bills are for a period of exact one month. For the convenience of arranging internal checks and payments to all staff, pay bills for various categories have been divided into different wage periods. Now-a-days, single batch salary system is adopted in S.E. Railway for convenience of payment through Banks.

REVISED PAY SCALE & PAY BAND

PAY BAND SCALE GRADE PAY

-1S
-1S -1S

4440 7440
4440 7440 4440 7440

1300
1400 1600

-1S
PB 1 PB 1

4440 7440
5200 20200 5200 20200

1650
1800 1900

PB 1
PB 1 PB 1

5200 20200
5200 20200 5200 20200

2000
2400 2800

REVISED PAY SCALE & PAY BAND

PAY BAND PB 2 PB 2 PB 2 PB 2 PB 3 PB 3 PB 3 PB 4 PB 4 PB 4 PB 4 SCALE 9300 34800 9300 34800 9300 34800 9300 34800 15600 39100 15600 39100 15600 39100 37400 67000 37400 67000 37400 67000 37400 67000

GRADE PAY 4200 4600 4800 5400 5400 6600 7600 8700 8900 10000 12000

Entry Pay for Direct Recruited

PAY BAND PB 1 PB 1 PB 1 PB 1 PB 1 PB 2 PB 2 PB 2 PB 3 PB 3 PB 3 PB 4 PB 4 PB 4 PB 4 GRADE PAY 1800 1900 2000 2400 2800 4200 4600 4800 5400 6600 7600 8700 8900 10000 12000 PAY 5200 5830 6460 7510 8560 9300 12540 13350 15600 18750 21900 37400 40200 43000 47100 TOTAL 7000 7730 8460 9910 11360 13500 17140 18150 21000 25350 29500 46100 49100 53000 59100

BILLS

PAY: The Basic Pay is granted as per scale fixed at the minimum. On completion of 6 months of continuous service annual increment is granted as a matter of course unless withheld by a specific order. It is granted from 1st of the July month. The increment is calculated @ 3% of the Pay (Basic + Grade Pay) rounded to Rs.10/-. Amount less than rupee is ignored. Dearness Allowance: It is granted to compensate the high cost of living based on rise in price index. It is calculated based on the Basic + GP.

ALLOWANCES

House Rent Allowance: classification of cities.

Admissible as per

HRA is admissible to employees headquarters within the limits of qualified area. A certificate by the employee that he is incurring, some expenditure on rent has to be furnished. Those for whom Railway accommodation is specifically earmarked or whose occupation of quarter is essential for easy accessibility during emergencies etc. will not entitled HRA.

ALLOWANCES

Child Education Allowance: Reimbursement for expenditure on education of school going children (From Nursery to 12th Class) admissible for first two children. The annual ceiling is Rs.12000/- (to be claimed quarterly i.e. April to June 1st , July to September 2nd, October to December 3rd & January to March 4th ) per child. Hostel subsidy will be reimbursed up to maximum limit of Rs.3000/- per month for first two children. Hostel subsidy & CEA cannot be availed concurrently. Reimbursement for expenditure on the items can be claimed:- Tuition Fee, Admission Fee, Laboratory Fee, Fees for any subject, Cost of one set of text books and notebooks, two sets of uniforms, one set of school shoes and development fee etc.

ALLOWANCES

Transport Allowance: TPA is not admissible to those employees who have been provided with facility of Government transport. It will not be admissible during absence from duty exceeding 30days due to leave. TPA double the normal rate minimum Rs.1000/- +DA there on per month shall be granted to the Railway employees who are blind or are orthopedically handicapped with disability of lower extremities. Night Duty Allowance: Night Duty Allowance is granted to certain specified staff for actual performance of duty between 20.00 hrs to 6.00 hrs. Each hour in this period weighted equal to 10 minutes. The benefit of this allowance is granted to Non-Gazetted Railway servants: all group C & D staff classified as Intensive, Continuous and Essentially Intermediate; group C & D Workshop staff and supervisory staff working on regular shift duty; group C staff working in Confidential Capacity; and Running staffs who are required to perform night duty away from their headquarters at the rate applicable to Headquarters.

ALLOWANCES
Daily/Traveling Allowance: Whenever a gazetted or nongazetted railway servant undertakes journey on duty within 8 Km, from his duty he is eligible to get DA/TA at the specified rate. Breakdown Allowance: Breakdown means an accident which requires the attendance of a breakdown train or engine with special staff and equipment. The staffs utilized for breakdown duties are nominated and they are eligible to get BDA. National Holiday Allowance: It is admissible when one works on a National Holiday and paid to the staff those are entitled for NHA. Family Planning Allowance: The FPA for adoption of small family norms shall be admissible to Railway employees with not more than two surviving children. The same is granted from the next month after date of adopting small family norm duly certified by the Railway Medical Officer. The rate of FPA per month is treated as Personal Pay and admissible in accordance with Grade Pay.

ALLOWANCES

Night Patrolling Allowance: Trackmen utilized for patrolling duty in night are eligible to get an allowance of Rs.6/- per night. Washing Allowance: It is granted to certain categories of staff those are provided with uniform and required to keep their dress neat & clean. Overtime Allowance: The staff who are required to work for more than the ceiling limit of Hours of employment, shall get overtime allowance for the period worked beyond the prescribed limit. The overtime allowance is paid @ 1.5 times the ordinary rate of pay for OT worked within the limit of rostered and statutory hours. OT beyond statutory limit is paid @ twice the ordinary rate.

PROVIDENT FUND
It is a fund in which the subscription of the employees are received and held on their accounts along with the interest accruing on such subscription. The staff who is appointed prior to 01.01.2004, on completion of one years service is entitled to join PF & a PF Account No. is allotted by Accounts Officer. It has been made compulsory for every Government servant to contribute a General Provident Fund. A Railway servant is exempted from making any subscription to PF during last 3 months. In addition to compulsory deduction, the employee, if desires, may also make extra contribution to PF voluntarily.

NEW PENSION SCHEME

Staff appointed after 01.01.2004 is coming under the preview of New Pension Scheme. This is considered to be Contributory Provident Fund. The Government also contributes the same amount equal to the subscription deducted from the staff. The staff on join in Railway has to furnish details as per Proforma in Annexure I and PPAN Number is allotted by Accounts Officer. The contribution to NPS is deducted from next month of appointment. The rate of contribution is 10% of emoluments (Pay + DA) per month. At present, there is no provision of Voluntary deposit or Withdrawal from NPS.

MISCELLANEOUS

Bank Payment: It is mandatory on the part the new entertain to receive payment through bank since given consent at the time of appoint which is a part of acceptance in the offer of appoint letter. There are adequate banking facilities available at work place or nearby. All payments are to be made through bank for which mandate form has to be furnished for the nonSBI bank by the Railway employee. Public Image: The staffs who are coming in contact with public like Station Manager, Station Master, Train Superintendent, Ticket Examiner, Loco Pilot, Guards are eligible for grant of stitching allowance as nominated separately for the cloth supplied.

MISCELLANEOUS

Composite Transfer Grant: In case of transfer / retirement involving change of station located at a distance of more than 20 Kms from each other, the Compiste Transfer Grant shall be admissible as under. Transfer within same station or to a outstation within 20 Kms., CTG at rate of 1/3rd of the prescribed rate is admissible provided there is a change of residence. Personal Pay(Hindi): There are various incentives for acquiring proficiency in Hindi to promote use of Hindi as official Language. The staff on passing the Hindi, the Hindi Typing and the Hindi Stenography examination is entitled to receive personal pay equal to one increment for 12 month. Professional Tax: Deducted from monthly salary at the specified rate for West Bengal.

MISCELLANEOUS

G.I.S.: The Group Insurance Scheme came into force w.e.f. 1.1.82. The subscription id partly credited to Insurance Fund & partly to Saving Fund. During the intermediary period, only premium to cover Insurance is recovered. Full subscription is recovered from 1st January of the succeeding year in which the employee joins service. Nomination: A railway servant shall, on his initial confirmation in a service or post, make a nomination in the prescribed forms conferring on one or more persons the right to receive PF, GIS, DCRG payable in the event of death, under rule. Such nominations can be modified by the staff at any subsequent time.