Material Management ERP-SAP

Material Management(MM)
ERP-SAP
PREPARED BY: M. IMRAN TASEER
Prepared By:M.ImranTaseer
Main Functions(MM)

Material MasterData Vendor MasterData Purchasing InventoryManagement LogisticsInvoiceVerification PhysicalInventory MaterialValuation Material RequirementsPlanning (MRP) ExternalServicesManagement
Organizational Structures
Inventory Management with a Warehouse Management System

client companycode purchasingorganization plant distrib.center 0001 0001 ABC inc. 0001 Jones inc. 0001 0002 0003 0002 Model Ltd.
0002
0004
0003 0001 factory
MM
storagelocation
0001
0002
0003
0004
warehousenumber storagetype storagebin (physicalstock) 001
001
002 05-04-03
WM
05-04-04
4
MATERIAL MASTER DATA
Material Master
Material Types
Standard MaterialTypes
ROH (RawMaterial) FERT (FinishedGoods) HAWA(TradingGoods)
Customized MaterialTypes
ZADM(GeneralMaterials) ZIT(IT Materials)
ZSAT(Stationery
HALB(Semi-Finished
Product) ERSA(spare parts)
Materials) ZAST(Asset Materials) ZSAM(Sample Material)
Create Material Master
Maximum Lengthof MaterialCodeisstandard18
digits.Like100000000000000018 Maximum material descriptionis 40Characters.

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Create Material Master (cont)
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12
SAVE
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VENDOR MASTER DATA
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Structure of the Vendor Master Record

sections
utilization
area of validity
General data name address control data Purchasing terms and cond. partner functions currency
Accounting data bank account acc. maintenance payment request for quotation quotation processing purch. order handling
client wide
for each purchasing organization
invoice entry invoice verification payment handling

Prepared By: M. Imran Taseer
client wide or for each company code

15
Vendor Master Creation
16
Vendor Master Creation (Cont)
17
18
19
20
21
22
23
24
25
PURCHASING/PROCUREMENT
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Procurement Process
(Procure-to-Pay) Purchase Requisition
Purchase Order
3-Way Match Payment to Vendor Invoice Receipt
Notify Vendor
Vendor Shipment Goods Receipt

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Purchasing Process
Createarequisition Firstreleaseof requisition (approval) Create RFQ(RequestforQuotation)with

referencetorequisition CreatePO (PurchaseOrder)with referenceto RFQ ApprovalofPO Department receivesmaterial ordered(GR) Department paysinvoice (MIRO).
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Purchase Requisition
Document generated by a user department or storeroom-personnel to notify the purchasing department of items it needs to order,their quantity, and the timeframe. It may also contain the authorization to proceedwith the purchase.Also called purchase requestor requisition.
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Request for Quotation

Isa standard businessprocessits purposeis to invite suppliersinto a bidding processtobid onspecificproductsor services.RFQ generally meansthesamethingasIFB (Invitation ForBid)
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Purchase Order
Buyer-generateddocument thatauthorizes apurchase transaction. Itsets forththe descriptions,quantities, prices,discounts, payment terms,date ofperformance or shipment,otherassociated termsand conditions,and identifies a specificseller.
31
Create Purchase Requisition
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Create Purchase Order
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Procurement Documents
Requisition
Purchase Requisition RFQ RFQ Quotation
RFQ
Quotation
PurchaseOrder
PO
Contract
Contract
Service EntrySheet
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Awarding Contracts (Order

Purchase Requisition
placement)
RFQs
?
VendorA Quotation
VendorC
VendorB
Price Comparison list
Purchase Order
Best Offer
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INVENTORY MANAGEMENT
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Inventory Management
Inventorylistparameters (Physical Inventory) Movementtypesfordifferences WarehouseManagement
Minimum and Maximum stocklevels Re-orderpoint
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Goods Receipt: Transfer posting
Unrestricted stock:You canconsume the material stock in unrestricted use. Quality inspection: Area controlled byQM to inspect the quality ofmaterial. Blocked stock: isa holding area for materials that have not been posted to a companys warehouse stock.(Not available for use)
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Physical Inventory
Audit ofinventory Comparephysicalstockwith stockappears in system Enter physicalinventorycount Investigates ifstockmismatch Balance sheeteffect
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Movement Types
Themovement types aredefined as 3-
characterfield insystem.Itis usedto describethe type ofmaterial movementthat need tobe performed.Themovementtype is usedforall type ofgoods movementinSAP (receipts, issues,transfers,reversal). The predefined movementtypes inSAPis between 100and 899.The movementtype 900and upwardscanbe usedforcustomized movementtypes.
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Movement Types
101 -Goodsreceipt(GR)for
purchaseorder 102 -GR forpurchaseorder reversal 122-Returndelivery to vendor 123-Reversal ofreturn delivery tovendor
201GIforcost center 202 REforcost center 301 -Transferpostingplant
to plant 302 -Transferposting plant toplant reversal
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INVOICE VERIFICATION
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Invoice Verification
input information invoice verification actions: orders enter invoice verify invoice post invoice update relevant data (re-edit invoice) output information
goods receipt
master data: material vendors accounts terms & cond.
financial accounting asset management cost accounting
Prepared By: M. Imran Taseer
43
Invoice Verification
When youpost aninvoice, anaccountingdocumentiscreated: UpdateVendoraccount
Update theaccountGR/IR (GoodsReceipt/Invoice Receive)

Update masterdata: moving averageprice,value Update purchaseorderhistory
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MATERIAL VALUATION
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Material Valuation
Stockvalue=stockquantity xmaterial price
(If the stockquantity orthematerial price changes,thestockvalue changes) Standard price Movingaverageprice
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MATERIAL REQUIREMENTS PLANNING (MRP)

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Material Requirements Planning (MRP)

The mainobjectiveof MRPis to guarantee
material availability Planning strategies -made toorder ormade to stock Consumptionbased planning methods (Forecast)or demandbased planning methods BOM,automaticPRs and POs
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SERVICE MANAGEMENT
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Service Management

Servicemasterdata ServicePR ServicePO ServiceEntrySheet
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Material Management ERP-SAP

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Material Management ERP-SAP

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Material Management(MM)

Inventory Management with a Warehouse Management System

0003 0001 factory

warehousenumber storagetype storagebin (physicalstock) 001

MATERIAL MASTER DATA

Product) ERSA(spare parts)

Materials) ZAST(Asset Materials) ZSAM(Sample Material)

Create Material Master

Create Material Master

Maximum Lengthof MaterialCodeisstandard18

digits.Like100000000000000018 Maximum material descriptionis 40Characters.

Create Material Master

Create Material Master (cont)

Create Material Master (cont)

Create Material Master (cont)

VENDOR MASTER DATA

Structure of the Vendor Master Record

for each purchasing organization

invoice entry invoice verification payment handling

client wide or for each company code

Vendor Master Creation

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

Vendor Master Creation (Cont)

3-Way Match Payment to Vendor Invoice Receipt

Vendor Shipment Goods Receipt

Request for Quotation

Create Purchase Requisition

Create Purchase Order

Awarding Contracts (Order

Price Comparison list

Goods Receipt: Transfer posting

201GIforcost center 202 REforcost center 301 -Transferpostingplant

to plant 302 -Transferposting plant toplant reversal

financial accounting asset management cost accounting

Prepared By: M. Imran Taseer

Update theaccountGR/IR (GoodsReceipt/Invoice Receive)

MATERIAL REQUIREMENTS PLANNING (MRP)

Material Requirements Planning (MRP)

Servicemasterdata ServicePR ServicePO ServiceEntrySheet

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