DCAA Audits

Get The Facts!

DCAA Audits / SF-1408 Get The Facts!

Agenda
Introductions Presentation Q&A

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DCAA Audits / SF-1408 Get The Facts!

Introductions:
Fed Bid Speed B2G Software Mngt Tool Fierce Govt Govt IT Publication Jeffrey Padawer, CPA DCAA-Assist LLC Jennifer Schaus JS & Associates

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DCAA Audits / SF-1408 Get The Facts

Fed Bid Speed
* Software program to manage B2G Opps * Single click integration with FBO.gov * Share notes & project manage RFPs

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DCAA Audits / SF-1408 Get The Facts!

Fierce Government
* * * * Free Govt Newsletter Agency News / Open Gov / Data Mngt Analysis / White Papers / Events In-depth & Quality = Differentiator

DCAA Audits / SF-1408 Get The Facts!

DCAA-Assist LLC
FAR Compliance & Accounting Specialist QuickBooks Implementation Time-Keeping, Cost Pools, Account Structure Policies & Procedures, Job Cost Accounting DCAA pre-award audit preparation Indirect Costs, Incurred Cost reporting

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DCAA Audits / SF-1408 Get The Facts!

Jennifer Schaus & Associates
B2G Services and Events
* GSA Schedules * Federal Sales / Marketing * Subject Matter Experts on Various B2G Components B2G Govt Contractors Networking Event - March 19 http://JenniferSchaus3.eventbrite.com

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DCAA Audits / SF-1408 Get The Facts!

DCAA Audits / SF-1408 Get The Facts!

DCAA Defense Contract Audit Agency

What is it exactly?

DCAA Audits / SF-1408 Get The Facts!

SF-1408
Standard Form 1408 Pre-Award Survey of Prospective Contractor - (Accounting System)

DCAA Audits / SF-1408 Get The Facts!

1. GAAP (Generally Accepted Accounting Principles)
a) b) c) d) Accrual Accounting Matching Principle A/R & A/P Monthly Reconciliations

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DCAA Audits / SF-1408 Get The Facts!

2.
a)

Accounting System Provides for:

Segregate direct v. indirect costs i. Chart of accounts ii. Policies & Procedures ID & accumulation of direct costs by contract i. Job Costing (Customer : Contract : CLIN : Task Order) A logical & consistent method for the allocation of indirect costs i. Indirect Cost Pools Structure (Fringe, Overhead, General &
Admin, Unallowable Costs)

b)
c)

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DCAA Audits / SF-1408 Get The Facts!

2. Accounting System Provides for:
d) Accumulation of costs - general ledger control
i. Integrated General & Job Cost Ledgers

e)

A timekeeping system
i. Analog or Digital Time Cards (direct & indirect labor hours)

f)

A labor distribution system

i. Labor hours converted to labor $s at the effective hourly rate of pay

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DCAA Audits / SF-1408 Get The Facts!

2. Accounting System Provides for:
g)
h) i)

Routine posting of books of account

i. i. i. Timely posting & data entry Policies & Procedures, separate G/L section Accounting structure for Customer : Contract : CLIN : Task Order stipulated by contract Generally N/A for service contracts

Exclusion of FAR 31.205 Unallowable Costs Identification of costs by contract line item

j)

Segregation of preproduction costs

i.

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DCAA Audits / SF-1408 Get The Facts!

3. Accounting system provides financial information:
a) b)
c)

Limitation of cost (FAR 52.232-20) or Limitation on payments (FAR 52.216-16)

i. i. 75% Spend level (Budget to Actual Reporting) Voucher Master for CPFF contracts

Support requests for progress payments

4. 5.

Pricing follow-on acquisitions Accounting system currently in full operation

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Please send your questions here

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Jeffrey Padawer, CPA DCAA-Assist LLC assist@dcaa-assist.com www.dcaa-assist.com 2678854630

Jennifer Schaus & Associates JSchaus@JenniferSchaus.com www.JenniferSchaus.com +12023650598

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