So what is Google Apps?

Lena Arena ICT Consultant K-12 9582 2851 carmelina.arena@det.nsw.edu.au

Google Apps
Google Apps is a collection of web-based programs and file storage that run in a web browser, (e.g. Internet Explorer) without requiring users to buy or install software. Applications include: Communication tools (Gmail, Google Talk, and Google Calendar), Productivity tools (Google Docs: text files, spread sheets, and presentations), Google Sites (to develop web pages).

Google Apps

Available to all teachers and students through the DEC portalsoon! Not all Google applications will be available e.g. blogger Seamless integration no need to create separate gmail account for access Latest version of Internet Explorer recommended or Google Chrome Internet Explorer 8 no longer supported
5Gb of storage space

http://support.google.com/a/bin/answer.py?hl=en&answer=33864

Core Google Applications

1.
2.

Drive cloud storage Docs in Drive: documents forms presentations spreadsheets drawing

Core Google Applications

1.

Sites creating web sites

Teachers create the site and students may edit

2. 3. 4.

5.

Groups Contacts Calendar Gmail

Additional Google Applications

1.
2. 3. 4. 5. 6. 7.

Finance News Maps Custom Search Books Google Translate Google+ - social networking

DEC Google Apps Professional Learning Site

https://sites.google.com/site/appsforeducationdec/docs

Support Learning Systems Site

https://detwww.det.nsw.edu.au/it/learnsyssupport/googleapps/index.htm

Google Drive

https://drive.google.com/start#home Access, organize, and share files from any device, anywhere. Integrates with Gmail, Google Docs, Picasa, Google+ and other Google apps Documents edited in real time, allows collaboration on documents Creator determines level of access to files e.g. view, comment, edit

Google Docs

Files can be shared and edited with others Accessible from any computer with internet access Files can be uploaded/downloaded to/from Google Drive Google documents can be downloaded as Word documents Google docs created with your personal gmail account can be transferred to GoogleApps@DEC

Google Docs Uses

Collaborative writing between students Group work ability for multiple users to work on one document in real time Can be used for faculty or executive meeting minutes Security can be set to include specific users if necessary Ability to set security for sharing within DEC only

Google Docs

http://bit.ly/Woolooware

Google Forms

Staff, student and/or parent surveys and questionnaires Forms for school procedures e.g. bullying, behaviour management Tests pre or post Collating student subject selections Can be embedded into websites, wikis, blogs, Edmodo, Moodle etc

Google Forms

Data automatically collated into a Google spread sheet Several form templates available Link can be emailed or placed on a website Add-ons available Flubaroo can be used to mark tests created using Google forms Google Form Example

http://bit.ly/SurveyWHS

Google Presentation
Create presentations similar to PowerPoint Check internet browser earlier versions of Internet explorer will need an add-on for presentations to display correctly (Google Chrome Frames) Google Presentation Example http://bit.ly/WHS_PP

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Tips

Always have files saved on more than one device and/or place Change passwords on desktop and mobile applications when you change your DEC portal password.

Advantages
1.

Accessibility:

Anywhere Anytime Anything

2. 3.

Auto save Instantaneous collaboration and sharing options collaborate with colleagues within/beyond school/state/country

Advantages
1.
2.

3.
4.

5.

Variety of apps to suit a variety of purposes Cloud storage access to documents 24/7 from any computer and/or mobile device Easy to share DEC support Google Champions (regional) Goggle Drive app available for iPhone/iPad/Android

Other cool stuff

Creating narrated tours with KML Touring in Google Earth 5 Available on all DEC computers Free download Version 7 now available.

Questions? Need More Information?

Lena Arena ICT Consultant K-12 Carmelina.arena@det.nsw.edu.au Phone: 9582 2851