Presented By Danish Obaid

Project Charter
Title: Company: Facilitator: Design Firefighting system for oil installation of Pakistan State Oil Pakistan State Oil Health, Safety & Environment Department Project Need: Pakistan State Oil is the largest oil marketing company of Pakistan having huge infrastructure for storing petroleum products. The storage facilities are protected by firefighting system. Consultants are usually approached to design these systems for PSO who charge handsome amount for the activity. HSE department took initiative to do the same job through internal resources so as to save the money for the company.

In-Scope Petroleum products (HSD, PMG) Calculation of foam requirements Calculation of water requirements Calculation of GPM of fire pump Hydraulic Analysis based on NFPA requirements Estimated Time: Two month Estimated Cost: Approvals
DGM HSE GM Operations

Out-Scope

Heat Flux Modeling

PKR 630,000/GM Construction

Project Management
Process Groups Knowledge Areas Initiating Process Group Planning Process Group Executing Process Group Monitoring & Controlling Process Group Closing Process Group Project Integration Management Project Charter Firefighting system design (Foam, Water, GPM, Hydraulic Analysis) Activity List & WBS Close Project Project Scope Management

Project Time Management

Project Cost Management

Cost Management'!A1 On time project completion +- 10 allowable difference in calculation Project Organogram'!A1

Project Quality Management

Verify results from the consultant report Select Team Kick-off meeting Initial training & understanding Information / Report distribution

Re-calculation & Revalidation

Project HR Management Resource Management'!A1 Project Communication Management

Stakeholder Register

Communication Plan'!A1

Project Risk Management

Risk Assessment'!A1

Manage & Control Risk

Project Procurement Management

Project Management Plan

WBS
Communication Management

Activity List
Project Management Plan

Risk Management

Cost Management

Quality Management

Stakeholder Register
Sr. No. Stakeholders Priority Stakeholder interest in the project Handling products Responsible for the facility Overall responsible of the facilities Responsible for safe receipt, storage and dispatch of the product Responsible for execution of projects keeping all safety measures in consideration as recommended by consultant Owner of the facility Issue / renew explosive lisence on the basis of recommendations mentioned in the explosive rule 1 Oil Installation 4 Strategy to reduce impact Conduct preliminary Lack of awareness meeting and explain Lack of interest scope Demand chages as Periodic updation on per experience the status of the project Risk Lack of interest Very technical exercise Periodic updation on the status of the project Conduct preliminary meeting and explain scope Periodic updation on the status of the project Presentation in ManCom and seek approval Document to Report Draft Report Final Report

Operations Dept.

Final Report

Construction Dept.

Lack of trust on design Lack of support

Draft Report Final Report

Management Committee

Ambiguity Lack of interest

Final Report

Explosive Dept.

Lack of trust on design

Communicate results compared with consultant's report

Final Report

Activity List
Sr. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Presentation to ManCom for concept approval Approval of the project charter Finalization of Project Team Kick-off meeting with stakeholders (internal) Liturature Review - NFPA codes, Explosive Lisence) Survey of the facility and data gathering Interview with Facility Inchage Measuring physical parameters of tank farm Developing fire lines layout Signing off the measurement and layout from Facility Incharge Developemnt of Calculation template for foam and water requirements and GPM of fire pump Conduct hydraulic analysis on Pipe flow expert

Activity List

Validate results from consultant report

Prepare draft report and submit for review Incorporate suggestions / recommendations and issue final report

Work Breakdown Structure

Sr. No
1 2 3 4 5 6 7 8 9 10 11

Task Name
Presentation to ManCom for concept approval Approval of the project charter Finalization of Project Team Kick-off meeting with stakeholders (internal) Liturature Review - NFPA codes, Explosive Lisence) Survey of the facility and data gathering Interview with Facility Inchage Measuring physical parameters of tank farm Developing fire lines layout Signing off the measurement and layout from Facility Incharge Development of Calculation template for foam and water requirements and GPM of fire pump Conduct hydraulic analysis on Pipe flow expert Validate results from consultant report

Duration

Start

Finish

Predecessors
1 2 3 1,2,3,4

Resource Names
Project team leader DGM HSE,GM Construction,GM Operations Project team leader Project team leader Engineer HSE,Engineer Operations,Engineer Construction

1 day Fri 11/11/11 Fri 11/11/11

Mon Mon 1 day 11/14/11 11/14/11 3 days Tue 11/15/11 Thu 11/17/11 1 day Fri 11/18/11 Fri 11/18/11

15 days 7 days

Mon 11/21/11

Fri 12/9/11

Mon Tue 12/20/11 12/12/11 Mon Mon 1 day 12/12/11 12/12/11 Wed 2 days Tue 12/13/11 12/14/11 Mon 3 days Thu 12/15/11 12/19/11

5 7 8 9 10

Project team leader Project team Project team Facility Incharge,Project team leader Engineer Construction,Engineer HSE,Engineer Operations Engineer Construction,Engineer HSE,Engineer Operations Project team leader GM Construction,GM Operations,Engineer Construction,Project team leader,Engineer HSE,Engineer Operations Engineer Construction, Project team leader, Engineer HSE,Engineer Operations

1 day Tue 12/20/11 Tue 12/20/11 8 days

Wed Fri 12/30/11 12/21/11 Tue 1/3/12 Thu 1/5/12

12 13

2 days Mon 1/2/12 2 days Wed 1/4/12

11 11,12

14

Prepare draft report and submit for review

7 days

Fri 1/6/12 Mon 1/16/12

13

15

Incorporate suggestions / recommendations and issue final report

5 days Tue 1/17/12 Mon 1/23/12

14

Gantt Chart

Cost Management Plan

Task Name Presentation to ManCom for concept approval Approval of the project charter Finalization of Project Team Kick-off meeting with stakeholders (internal) Liturature Review - NFPA codes, Explosive Lisence) Survey of the facility and data gathering Developemnt of Calculation template for foam and water requirements and GPM of fire pump Conduct hydraulic analysis on Pipe flow expert Validate results from consultant report Prepare draft report and submit for review Incorporate suggestions / recommendations and issue final report Logistics Overhead Total Duration (Days) Cost (Rs.) 1 12,320.00 1 0.00 3 14,784.00 1 4,928.00 15 110,880.00 7 22,176.00 8 2 2 7 5 7 days 52 days 52 59,136.00 14,784.00 9,856.00 86,240.00 61,600.00 17,248.00 207,168.00 621,120.00

Project Organogram
Sr. Executive
(HSE)

Sr. Engineer
(HSE)

Sr. Engineer
(Construction)

Sr. Engineer
(Operations)

Resource Management
WBS Element
Presentation to ManCom for concept approval Approval of the project charter Finalization of Project Team Kick-off meeting with stakeholders (internal)

Responsible HR

Services

Software
Powerpoint Lotus Notes MS Office MS Office

Hardware
PC Projector PC

Facilities
Board room

Communication Material
Email Telephone

Project Team Leader Deliver Presentation Project Team Leader Getting approvals Project Team Leader Project Team Leader Conduct Meeting

PC Projector

Presentation Email Hall Telephone

Email Telephone NFPA Codes Copy of Explosive rules Consultant Report

Liturature Review - NFPA codes, Explosive Lisence) Project Team

PC

Workstation

Survey of the facility and data gathering

Interview with Facility Inchage Measuring physical parameters of tank farm Developing fire lines layout

Measurement Project Team Leader Data gathering Project Team Interviews Layout design Project Team Leader Conduct Interview Project Team Measurements Project Team Project Team Leader Layout design

Measuring Tape Logistics

Email Telephone
Meeting

Measuring Tape Pipeflow Expert PC Workstation Email Telephone

Signing off the measurement and layout from Facility Incharge

Developemnt of Calculation template for foam and water requirements and GPM of fire pump

Project Team Leader Calculations Project Team

MS Office

PC

Workstation

Conduct hydraulic analysis on Pipe flow expert

Project Team Leader Hydraulics Project Team

Pipeflow expert PC

Workstation

Validate results from consultant report

Prepare draft report and submit for review Incorporate suggestions / recommendations and issue final report

Project Team Leader Validation

Project Team Leader Report Preparation Project Team Leader Report Preparation MS Office Lotus Notes MS Office Lotus Notes PC PC Email Telephone Email Workstation Telephone Workstation

NFPA Codes Copy of Explosive rules Consultant Report NFPA Codes Copy of Explosive rules Consultant Report Consultant Report

Communication Plan
Stakeholder Information Required
Justification of the project Benefits to the company Cost to the company Support and resources required

Information provider Form of information Mode of information provide Time of information provision

Management Committee

Project Team Leader

Powerpoint presentation

Management Committee Meeting

Before charter approval

Consultant Report Tank and dyke wall data Pipeline and pump data Construction Dept. Fireline layout Draft Report Final Report Operations Dept. Draft Report Final Report Draft Report Final Report Visit Plan

Project Team Manager Construction

Data Sheets Report

Email Physical measurement

During site survey Issue of draft report Issues of final report

Project Team Report Manager Operations Project Team Report Installation Manager

Email

During site survey Issue of draft report Issues of final report During site survey Issue of draft report Issues of final report

Oil Installation

Email

Risk Assessment
WBS Element Risk Probability Severity Risk Rating
3 6 3 0 2 2 2 2 3 2 3 3 6 4 6 6

Risk Status
Low Medium Low Low Medium

Existing Controls
Strong jestification with benefits to the company Timely submission of charter and follow-up Skills hunting before project initiation Make liteature available in advance

Change Control

Presentation to ManCom for concept approval Approval of the project charter Finalization of Project Team Kick-off meeting with stakeholders (internal) Liturature Review - NFPA codes, Explosive Lisence) Survey of the facility and data gathering Interview with Facility Inchage Measuring physical parameters of tank farm Developing fire lines layout Signing off the measurement and layout from Facility Incharge

Concept would be rejected Delay in approval Unavailability of required skills Unavailability of literaute Facility Incharge unavailable Human error Design Error

1 3 1

3 2 3

Low Medium Ask for Back-up in advance Medium Data validation by Faclity incharge Medium Validation through consultant report

3 3 3 2 3 3 3 2

0
9 9 9 4 0

Low
High High High Medium Low Validation through consultant report Validation through consultant report Reverse engineering approach, development of template and recalculation Timely submission of report and follow-up

Developemnt of Calculation template for foam and Calculation Error water requirements and GPM of fire pump Conduct hydraulic analysis on Pipe flow expert Validate results from consultant report Prepare draft report and submit for review Calculation Error Difference in calculation & design Delay in Review -

Incorporate suggestions / recommendations and issue final report

Change Management
Code Existing Issue Proposed Change Justification of Change Budget Impact Residual Risk Responsibility Schedule Resources