The District of Columbia Public Library FY 2013 Year-to-Date Report

Wednesday, May 22, 2013

Document #9B.1 Board of Library Trustees Meeting

FY 2013 Budget Status

The Continuing Resolution (CR) (P.L. 112-175) has been extended to September 30, 2013, fiscal year end. As of April 30, 2013, with 58.2% of the year elapsed, Personal Services (PS) expendituresto-date for the Gross and Local budgets are at 53.8%. Non-Personal Services (NPS) obligations are at 60.8% of the Gross Budget and 63.4% of the Local Budget. As a part of the FY13 Budget, DCPL received an increase of 33.8 FTEs to staff its newly built libraries, including the co-located facilitates it shares with two other agencies. While the Library anticipates filling these new positions, a $402,542 surplus in PS is projected at yearend based on current attrition rates and salary lapse.

DCPL will reprogram $350,000 of the available PS funding noted above to NPS to support recently identified needs, including an Occupational Safety and Health Administration (OSHA) required duct cleaning at the main library and vital information technology (IT) support and enhancements efforts.
To date, the Library has expended $1,472,296 of its Federal Stimulus grant of $1,553,310, under the Broadband Technology Opportunities Program (BTOP) Public Computer Center Projects - DC Community Computing Resources Program. DCPL will expend the balance of $81,014.07 this fiscal year. This grant expires in July 2013. Also, DCPL will amend an MOU with the Office of the Chief Technology Officer (OCTO) for an additional $186,214 for the BTOP Sustainable Broadband Adoption (SBA) Federal Stimulus grant for computer training. 2

FY 2013 Budget Status

(YTD - as of April 30, 2013 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 21,519,905 3,446,054 572,425 6,240,573 322,661 32,101,618 Obligations 11,904,572 1,712,136 286,215 3,118,998 261,369 17,283,290 Variance ($) 9,615,333 1,733,918 286,210 3,121,575 61,292 14,818,328 % Oblig 55.3% 49.7% 50.0% 50.0% 81.0% 53.8%

576,631 366,500 0 0 0 0 0 4,356,943 1,556,317 59,468 5,327,819 12,243,678 44,345,296

369,688 40,000 0 0 0 0 2,906,673 1,147,928 59,468 2,914,749 7,438,506 24,721,796

206,943 366,500 (40,000) 0 0 0 0 1,450,269 408,389 0 2,413,071 4,805,172 19,623,500

64.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 66.7% 73.8% 100.0% 54.7% 60.8% 55.7%

FY 2013 Budget Status

(YTD - as of April 30, 2013 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 21,519,905 3,159,723 572,425 6,169,603 306,859 31,728,515 Obligations 11,904,572 1,546,578 285,208 3,084,874 261,369 17,082,600 Variance ($) 9,615,333 1,613,146 287,217 3,084,728 45,490 14,645,914 % Oblig 55.3% 48.9% 49.8% 50.0% 85.2% 53.8%

571,631 366,500 0 0 0 0 0 3,714,557 959,134 0 4,935,513 10,547,335 42,275,849

369,688 0 40,000 0 0 0 0 2,599,836 924,670 0 2,749,362 6,683,556 23,766,157

201,943 366,500 (40,000) 0 0 0 0 1,114,720 34,464 0 2,186,151 3,863,778 18,509,693

64.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 70.0% 96.4% 0.0% 55.7% 63.4% 56.2%