Project

Management

Submitted By: Group-11

Abhishek Jain, Anurag Mishra, Mitin Katariya,
Sandeep Sharma, Sushant Sarkar
 What is project?
• P-presentation
• R-resulting
• O-of
• J-joint
• E-effort
• C-calculated
• T-teamwork
Project definition… What’s wrong with this
picture?
Project definition… What’s wrong with this
picture?

Answer:
• The right questions were not asked
• The project team didn’t understand what the
client wanted
• The people involved didn’t listen to each
other
So....
• The project result was not what the client
wanted
What is Project Management?

Project management is
the Discipline of planning,
organizing and managing resources
to bring about the successful
completion of specific project goals
and objectives.
Stages in Project Management

1. Definition

4. Refine 2. Implementation

3. Review
 Stages in Project Management
1. Definition
• Scoping: what is the project? - why is
it being done?
• Ask questions – what do they really
want?
• Clear objectives/goals
• Identify resources (time, finance &
people)
• What are the success criteria?
 Stages in Project Management

2. Implementation - Planning
• Identify strengths/interests
• Breakdown of tasks required
• Prioritising
• Contingencies
• Key milestones
Stages in Project Management
3. Review (at stages during your project)
• Build in monitoring systems
• Communication with employer (both ways)
• Keep employer up to date. Explain any issues
• Timescales – are they still realistic?

4. Refine (if needed)

• Changing whenever appropriate (fluidity)
• Business needs DO change – so work out what
the change means for your project
• Not a sign of failure!
ROLE OF PROJECT MANAGEMENT IN
VARIOUS FUNCTIONAL AREAS
FINANCIAL MANAGEMENT
• Designing a new financial
instrument.
• Launching a new financial
instrument in a region.
• Reviving and old financial
instrument in a region.
MARKETING MANAGEMENT

• Launching a new product in a

region
• Designing the promotion
campaign of a product
• A marketing research project
 HUMAN RESOURCE
MANAGEMENT
• Recruiting more employees in a
department
• Training a group of employees in
a particular skills.
• Designing a new salary structure
for employees
 INFORMATION SYSTEMS
MANAGEMENT

• Designing new software.

• Creating a computer network in
an organization.
• Implementing a particular
software in an organization.
Project Management Tools

• Action Planning
• Sequential and Parallel Activities
• GANTT Charts
• Critical Path Scheduling
 Project Management Tools

Action plan: 1
• An Action Plan is splitting up your project into
smaller tasks which all need to be done
• By looking at your project like this you can work
out:
a) The different parts or stages of your
project
b) Who needs to do what
c) When tasks need to be completed
 Project Management Tools

Action plan: 2
• Prioritise tasks – which are most
important?
• Set realistic times for completing tasks
• Check availability of resources / people
• Plan for times when you know you can’t
work on project (e.g. holiday, other
course deadline etc)
• Ensure your employer knows too!
 Project Management Tools

‘Sequential’ and ‘parallel’ activities

• Sequential activities:
– Need to be completed in a sequence, with each
activity being completed before the next can
begin.
– The more sequential tasks there are, the more
time management you must do, and you must
stick to deadlines
 Project Management Tools
• Parallel activities:
– Not dependent on completion of any other
tasks
– Or, may be done at any time before or after a
particular stage is reached. This gives you
great flexibility on when you do them
• Understanding whether tasks are sequential or
parallel can help you work out when you are
likely to be very busy, and which deadlines are
very important to keep.
 Project Management Tools

Gantt Charts
• A graph to visually represent tasks
• One axis is the list of tasks
• The other is time (days/weeks)
• Block out squares to show your work on each task
• You can see what you are supposed to be doing,
when and how long for
• Key milestones are clearly identified
• You have a chart against which to plot progress
 Project Management Tools

Critical Path Scheduling

• This is a technique to look at the most essential
parts of your project, not what is desired/preferred
• Think about what tasks you really must do. Identify
them on your gantt chart
• These are good for monitoring your progress. If
despite your best effort you are behind schedule,
you can negotiate with your employer to see if some
non essential tasks could be removed, so that you
can complete your project on time.
 To summarise – managing your project

Do...
• Plan your project
• Make sure you know what is expected of you
• Communicate with your employer!

Don’t...
• Get too focused on process/tools – focus on the
result
• Put off difficult bits or deadlines
• Lose sight of the overall aim of the project