DELEGATION OF AUTHORITY

Presented by Saurabh Purohit Tejal Shah Suresh Sen

Definitions of Delegation of Authority

According to F.C. Moore, "Delegation means assigning work to the others and giving them authority to do so." According to O. S. Miner, "Delegation takes place when one person gives another the right to perform work on his behalf and in his name and the second person accepts a corresponding duty or obligation to do that is required of him. According to Louis Allen, "Delegation is the dynamics of management, it is the process a manager follows in dividing the work assigned to him so that he performs that part which only he, because of his unique organizational placement, can perform effectively, and so that he can get others to help him with what remains."

Objectives of Delegation of Authority

To reduce the excessive burden on the superiors i.e., executives and managers functioning at different levels. To provide opportunities of growth and self development to junior executives. To create a team of experienced and matured managers for the Organisation. It acts as a technique of management and human resource development. To improve individual as well as overall efficiency of the Organisation.

Rules of Delegation
Delegation is a two-way street. To Let Go Create a Delegation Plan Define the Task that must be done Be Clear Importance of Task needs to be defined Be prepared to discuss concerned matters

Cont

Get agreement on Timeline Two way Street Provide and get feedback.

Four Stages In Process of Delegation of Authority

Assignment of duties to subordinates Transfer of authority to perform the duty Acceptance of the assignment Creation of Obligation / Accountability / Responsibility

Barriers to Effective Delegation

Obstacles / Barriers on the Part of Subordinates

Less Authority Lack Of Information Overburdened Lack of skill and knowledge Lack of motive to accept responsibility

Barriers on the Part of Superiors

Fear of Errors Wanting to be in the Limelight Lack of Trust in Subordinates Fear of Competition Managers Dont Know How to Delegate

Advantages / Importance of Delegation of Authority

Relieves manager for more challenging jobs Leads to motivation of subordinates Facilitates efficiency and quick actions Improves employee morale Develops team spirit Maintains cordial relationships Facilitates management development

5 Steps to Effective Delegation

Step 1: Know What to Delegate Step 2: Be Picky with Who You Choose Step 3: Provide Documentation and Clear Instructions Step 4: Track Work and Provide Feedback Step 5: Make it Ongoing