Microsoft Excel

Lesson 2

Lexington Technology Center February 2008 Lori Riddle

Excel Lesson 2
Review of Lesson 1 Starting and Quitting Excel Worksheets Menus and Toolbars Worksheet Cells How to Enter and Edit Text and Numbers Saving an Excel Workbook

Excel Lesson 2
Start with some data ... Click the Equals Sign in the Formula Bar Data

Formulas

Excel Lesson 2
Insert a formula ... Type Desired Formula Formula Result Bar is Detachable; Click and Drag

Formulas

Formula Appears in Cell

Excel Lesson 2

Formulas

Apply formulas to obtain results Formula Shown in Formula Bar

Result Appears in Cell

Excel Lesson 2

Copying Cells

Copy cells & extend ranges with the Fill Handle Cursor changes to plus sign ( + ) Click and drag with the left mouse button

Fill Handle

Excel Lesson 2

Copying & Pasting Formulas

A copied formula will automatically apply itself to its new location Select Cell and Click Copy Select Cell and Click Paste

Excel Lesson 2

Changing Fonts & Text Location

Text can be altered and positioned to improve its appearance

Select Font Size Dropdown

Select Cell

Excel Lesson 2

Changing Fonts & Text Location

Bold text by selecting text or cell & click the bold button Center text by selecting the center control

Font Size Set to 18

Bold and Center Text Controls

Excel Lesson 2

More Cell Formatting

Change text color with the Font Color tool Fill cells with the Fill tool

Fill

Font Color

10

Excel Lesson 2

Formatting Rows & Columns

Select Format, then choose Row (or Column) Adjust the Height (Width), or Hide/Unhide

Row Height

11

Excel Lesson 2

Inserting Rows & Columns

Select Insert, then choose Row (or Column) New rows appear above; new columns to the left

12

Excel Lesson 2

Deleting Rows & Columns

Select the row/column by clicking on the number/letter Select Edit, then choose Delete

13

Excel Lesson 2

Naming a Worksheet

Right-click the Sheet Tab Select Rename, then type the new name

Rename
14

Excel Lesson 2

Copying a Worksheet

Right-click the Sheet Tab; select Move or Copy Check the Create a copy box and select the sheets new location

Select Move to End

Move or Copy

Check the Copy box

15

Excel Lesson 2

Viewing Worksheet Tabs

Sheet Tabs are controlled by buttons at the bottom left corner of the document window Use the buttons to make all tabs visible

Show First Tab Move Left Move Right Show Last Tab
16

Excel Lesson 2

Using the Calculator

Excel includes a calculator Highlight the numbers you want to add and the sum appears in the status bar Calculator can also average, count, and find min/max To change operations, right-click in the status bar

Highlight a group of Numbers

Right-Click to get the Operation Popup Sum Appears in Status Bar
17

Excel Lesson 2

Centering Across Columns

Select the cell in which the text begins

Text to be Centered

18

Excel Lesson 2

Centering Across Columns

Highlight the cells in the columns the label will span Select the Merge and Center Tool Merge and Center Tool

Columns Highlighted

19

Excel Lesson 2

Centering Across Columns

Text is now centered in a merged cell Wait to center until presentation is almost complete merged cells behave differently from unmerged ones

Centered Text

20

Excel Lesson 2

Using AutoFormat

Click Format on the Menu Bar & select AutoFormat Choose a format from the choices on the left; see example on right

21

Excel Lesson 2

Using the Name Box

Cells and ranges can be named To go to a named cell, type it in the name box, or select the dropdown

Type a Name and press Enter to go to the Cell

Click on dropdown to select defined names

22

Excel Lesson 2

Using the Name Box

To name, Click Insert on the Menu Bar and select Name, then Define Insert Type the name here

Name

Define

23

Excel Lesson 2

Using Names in Formulas

Enter the table shown below. (Use the Fill Handle) Use a formula to calculate the profit ( =B2-B3 ) Name cell B3 Jan, C3 Feb, D3 Mar, etc

Name the cells in this row

=Jan+Feb+Mar

Use the names to calculate quarter totals

24

Excel Lesson 2

Adding Row and Column Tools to the Toolbar

Select Tools, then Customize; choose Commands tab Select Insert, then choose Rows Left-click on desired icon; pull to toolbar Tools

Customize

Commands
25

Excel Lesson 2

Deleting Tools from the Toolbar

Select Tools, then Customize; choose Commands Left-click, hold and pull the tool off the toolbar Tools

Customize

Commands
26

Excel Lesson 2

Review

Opening a workbook Basic formulas using operators (+, -, *, /, ^) Using the Fill Handle Copy and Paste formulas Change Font sizes, weights, appearance Formatting Rows and Columns Inserting and Deleting Rows and Columns Renaming and Copying Worksheets Built-in Calculator Center across columns Using AutoFormat Using the Name Box Adding / Deleting Tools on the Toolbar
27