Overview of New Ledger

With My SAP Changes

New Ledger

Topics

Introduction & Benefits of New Ledger Segment and Document Splitting Periodic Processing Parallel Accounting Reporting in New Ledger Data Migration

New Ledger

Introduction & Benefits of New Ledger

New Ledger

Introduction

The new General Ledger has an extended data structure by default. Segmental Reporting is possible because of the (Real Time) document Split . Reconciliation between Controlling and Financial Accounting can occur in Real Time. Multiple ledgers can be maintained within the New General Ledger .ie it unify the conventional General Ledger with the Special Ledger components.

New Ledger

New Ledger

Benefits of New Ledger

R/3 Enterprise My SAP

Segmental Reporting. Reconciliation Ledger Special Purpose Ledger Clasical FI (COS) Ledger

New General Ledger

New Ledger

Benefits of New Ledger

Supports different Reporting Purposes

Legal Entity Reporting Segmental Reporting Management Reporting Account Analysis ,Drill down Reporting BW Remote Reporting slide and dice for all dimension. Pre defined Reports delivered as SAP Content. Integration of Management dimensions in GL Supports simple Cost Accounting via distribution and Assessments in GL.

Multidimensional Analysis

Meets International Expectations

Real Time Posting from CO into FI no longer at Period End. One uniform Data base instead of multiple related databases saves a lot of Reconciliation time.
New Ledger

Segment

The Segment field is one of the standard Account Assignment objects available in my SAP ERP to help analysis for objects below Company Code level. Segmental Reporting gives a detailed Analysis at the various levels of business activities e.g. Market, Brand, Products. Segmental Reporting can meet the requirements of International Accounting Standards e.g. IAS,US GAAP,IFRS. The Segment can supplement both Profit Center & Business Area. Segment can be derived from a Profit Center alternately via BAdi A Segment needs to be assigned in the Profit Center Master.
New Ledger

Segment and Document Splitting

New Ledger

Segment

The Segment field is a standard field in the totals table for the new general ledger (FAGLFLEXT). Segment wise Financial statements can be created from the New FI drill down reporting.

New Ledger

Segment
Cost Center

Profit Center

Segment
New Ledger

Document Splitting

MySAP ERP have the option to activate online Document splitting . Document splitting is designed to project assignment object into the line item to which they are not originally assigned. For Example in case of an incoming Invoice the profit Centers from the expense lines can be automatically projected into the payable line. Splitting helps you to create supplementary internal Balance sheet based on Profit Center or Segments. It is no longer required necessary to execute adjustment for Balance Sheet and Profit and Loss since all information is already available in the document level.
New Ledger

Advantages of Document Splitting

Extensibility and Flexibility :- My SAP ERP allows you to create supplementary Balance sheet and Profit and Loss statements through New General Ledger to suit industry specific and Enterprise specific requirements. Increased Data Quality :- Document split eliminates the need for additional check steps in alternative lists and improves Data quality. Accelerate Closing :-The elimination of additional periodic splitting program significantly speeds up the closing process.

New Ledger

Example of Document Splitting

Vendor Document (Entry View)

Vendor Document (G/L View)

Expense Expense Tax To vendor

10 90 10 110

Expense Tax to vendor Expense Tax to vendor

10 1 11 90 9 99

New Ledger

Periodic Processing

New Ledger

Integration FI CO Reconciliation

FI-CO Reconciliation takes place online .Reconciliation Ledger is no longer required to be managed. Transaction KALC is no longer required for Periodic Reconciliation. User Transaction FAGLCOFITRACEADMIN to Activate/Deactivate the trace in the real time FI CO integration.

New Ledger

Periodic Allocation

In mySAP you can perform allocations (Distribution & Assessment) in FI as well as in CO. Allocation of Profit Centers (Segments) can be performed in FI.
Profit Center X

Profit Center A

Profit Center Y

Profit Center Z

New Ledger

Periodic Processing FC Valuation

The SAPF100 program is no longer executable and the new program in mySAP is FAGL_FC_Valuation.

New Ledger

New Ledger

Reporting in New Ledger

New Ledger

Reporting

A new FI drill down Report is available as an alternative to the conventional financial statements which is more flexible than the old ABAP Program. Selection by standard characteristics such as Profit Center, business Area, Functional Area and segment as well as company code and Account number is now possible directly in the entry screen. In the new drill down Report it is very easy to turn a company code wise financial statement into a segment Financial statement or a Profit center financial statement.

New Ledger

Reporting
Apart from the drill down Report for creating financial statement Transaction Code FG10 displays a lists of defined program variants which can be run instantly.

New Ledger

Reporting

After activation of the New Ledger the read from classical general ledger is not set. If you want to update the tables for classical general Ledger accounting you will be able to use the Old Reports Any update of the classical General Ledger tables should be deactivated after running and verifying the first end of the period closing. In the new RFBILA00 program you can now select the Ledger for which you want to run the analysis.

New Ledger

Data Migration

New Ledger

Migration

For New Customer a Legacy data transfer is used to transfer the data from the Legacy system to the SAP System ,with the new General Ledger. For Exiting Customers a migration transfers the data from the conventional General Ledger to the New General Ledger. The values are moved from the old environment to the new environment ,and the document splitting will be used in the new environment.

New Ledger

Migration

The following two scenarios can be recognized: Legacy data transfer from an SAP system. Legacy data transfer from an external system. Scenario 1: Legacy data transfer from an SAP system. Create a copy of your existing system SAP R/3 system and then carry out the technical upgrade to mySAP ERP. You can then carry out the migration from the classic G/L accounting to the new G/L accounting within the framework of a project. Scenario 2: Legacy data transfer from an external system. Here, in turn, we can also differentiate between the following subsections. These influence how the documents should be transferred
New Ledger

Migration Principles

Date of Migration is at the beginning of a Fiscal Year (Current or Future) Year End Closing of the Old Fiscal Year must be completed prior to migration and Activation of New GL. After successful data Migration, New GL will be Activated.

New Ledger

Migration

Date of Migration

Date of Activation

Old Fiscal Year

Classic GL

New Fiscal Year

Classic GL

New Fiscal Year

New GL

Phase 0

Phase 1

Phase 2

New Ledger

Migration Phase 0

Develop Blue Print for New GL

Planning of Migration Customizing new General Ledger. Analyze business processes if Document splitting to be used. Customize document splitting

New Ledger

Migration Phase 1

Complete Year End Closing for the Old Fiscal Year . Migrate Customization data. It document splitting to be used Activate document splitting.

New Ledger

Migration Phase 2

Program RFAGL_UPLOA D_CARRY _FORWARD is to be used to create opening balance in the new General Ledger from the legacy data. Program RGURECGLFEX to be used to copy the documents from the current year. The documents that will be Transferred can be displayed in a Test Mode before the Actual Migration. SAP recommends transferring the current Fiscal Year data. Transfer data for the Fiscal Year /Periods for which you will actively use the General Ledger.

New Ledger

End

New Ledger