PRESENTATION ON how to give an effective interview

A PRESENTATION BY : -

SUDITI GUPTA SURBHI MIDHA DEEKSHA ARORA MANAV NAGPAL

(035) (010) (062) (023)

CONTENTS
Definitions

Objective of interview
Types of interviews Interview process Limitations
5 things to carry for interview

Guidelines for effective interviewing Mantras for right impression

Dressing style

CONTENTS (contd.)

Facing interview board Things to and not to do in an interview Questions commonly asked in an interview Interview etiquette

WHAT IS AN INTERVIEW?
An interview is a purposeful exchange of ideas, the answering of questions and communication between 2 or more persons. INTERVIEWER ?? :/ A person who conducts an interview and asks the questions. INTERVIEWEE ? :/ A person who is interviewed or someone who responds.

OBJECTIVES OF AN INTERVIEW
To get opportunity to judge applicants qualifications

and characteristics. To establish a mutual understanding with the prospective employee. To promote goodwill towards the organization. To give necessary information about the job and organization.

 To evaluate employees performance and potentials. To discuss a grievance and to solve problems through

counseling. To observe the candidates body language, mannerism and reactions.

TYPES OF INTERVIEW
1. Informal Interview Not planned When only few questions like name, birth place, education, experience are asked. Can take place anywhere. 2. Formal Interview Preplanned and in a formal atmosphere. All formalities and procedures decided in advance.

3. Patterned or Structured interview Fully planned to a high degree of accuracy and precision. Every detail should be worked out in advance. Interviewer carefully selected and actively participates and candidate is only expected to answer the questions. 4. Non-directed or Unstructured The interview is not directed by questions to be asked. Candidate is allowed to speak his mind freely. The interviewer carefully and patiently listens, prodding wherever the candidate is silent.

5. Depth Interview Its a semi-structured approach. Designed to intensively examine candidates proficiency in his area of special interest. Experts in concerned area of knowledge ask questions.

6. Group Interview Group of candidates are interviewed collectively. Candidates are carefully observed as to who will lead the discussion, how well they will react to each others view, etc.

7. Stress Interview Purpose- to find how the candidate behaves in stressful situations. Interviewer adopts hostile behavior and puts the candidate on defensive by trying to annoy, frustrate him. Interviewer asks questions rapidly, interrupts him frequently, keeps silent for unduly long period, etc. 8. Panel or Board Interview Conducted by a group of interviewers wherein questions are asked in turn or randomly. It seeks to pool collective judgment of several interviewers.

INTERVIEW PROCESS

1. PREPARATION FOR THE INTERVIEW

Advance preparation in terms of : Determining objectives. Selection of type of interview. Gathering information. Selecting of interviewers. Finalising the assessment forms.

2. PHYSICAL SETTINGS
Place of interview should be : Neat and clean. Well lighted and ventilated. Free from noise. Drinking water and newspapers should be provided. Proper sitting arrangements.

3. CONDUCTING THE INTERVIEW

It is a Heart of interview and must involve : Creation of easy going relationships. Gathering of important information. Recording of observations and impressions.

4. CLOSING THE INTERVIEW

Interview must close with positive end.

Candidate must be asked for his comments.

Interviewer should show some gestures like :

- Laying down the pen. - Pushing back the chair. - Standing up. - Saying Thank You.

5. EVALUATION OF RESULT
o Evaluation of candidates suitability.

o Evaluation must be based on observations collected.

o Evaluation is done by assigning grades or by

allocating numbers.

LIMITATIONS
1. Personal Bias : Judgment is affected by Hair styles Dressing Fluency of speech 2. Halo Effect : Single character of candidate effects judgments of interviewer on all other traits.

3. Constant Error: Interview of previous candidate influence interviewer in favor or against the candidate. 4. Leniency : - tendency to assign high scores. - associated with lack of interest. 5. Projection : It arises when interviewer expects his qualities in the candidate. 6. Stereotyping: It arises when the interviewer believes some association between a particular type of personality trait.

5 THINGS THAT ONE MUST CARRY FOR INTERVIEW

PREPARATION:- Maximizes chances of success.

INVITE INFORMATION:- Carry document by which

one is notified about interview. COPY OF CV:- Helps to fill additional forms. Carrying CV saves a lot of hassle. PEN AND PAPER:- Carry a small notepad and a pen. YOUR WORK PORTFOLIO:- Presenting your portfolio is as important as the way you present yourself. CLIENT TESTIMONIALS:- Recommendations letters are essential as it certifies and recommend you as potential recruiters.

GUIDELINES FOR EFFECTIVE INTERVIEWING

Definite time schedule. Personal approach should be adopted.

Interview should have element of privacy.

Interview should be based on checklist of what to

look for. Competent, trained and experienced persons should be interviewers.

 Interviewers should listen carefully

to what applicant says. Interviewer should try to minimize personal bias. Interviewer must not end the interview abruptly. Proper coordination between the initial and succeeding interviews. Specific set of guidelines to interviewers. Proper method of interview should be employed.

MANTRAS FOR RIGHT IMPRESSION

Assertive vs arrogant.

Let actions speak.

Let others to the talking. Work to get the work.

Drop the baggage.

Pick up the phone. Use names.

Dont send mixed signals.

Believe in yourself.

DRESSING STYLE
Appearance is first gesture of a person. Image of person expresses ones individuality within a

group. It addresses 3 personal fundamental needs that are specific group, personality and influence. Good clothes open all doors.

DRESS CODE FOR MALE CONSULTANTS

Body Art - Of course our dress code prohibits tattoos. They can be

seen as unprofessional, low-class and ignorant , and at no time may a consultant have a visible tattoo. Suit A suit means a SUIT; sport coats and slacks are not allowed. Shirt - A crisp white shirt is always required. Tie - Must be conservative Shoes - High quality black lace-up shoes are required, polished to a mirror quality spit-shine. Accessories - No phony Rolexes, body piercing or earrings. Grooming - All hair, moustaches and beards must be neatly groomed

DRESS CODE FOR FEMALE CONSULTANTS

Skirt Suit - No pants allowed, ever. The suit must be dark blue,

gray or charcoal. Blouse - A crisp white blouse is great, and you may have ruffles and other decorations. Tie - Optional, but it must be conservative. Shoes - High quality black or brown shoes are required, polished to a high shine. Jewellery - Ostentatious jewellery, multiple ear rings on each ear, and multiple chain necklaces are prohibited. Cosmetics - Do not use the ski-slope approach to cosmetics. Grooming - All hair must be neatly groomed. Perfume - Too much perfume is considered especially heinous when the stench is so strong.

FACING THE INTERVIEW BOARD

Dress appropriately for the occasion. Take with you the necessary certificates and other documents. Arrive for the interview in time. Dont be nervous or agitated while entering the interview room. Greet the interview board with a polite good morning/afternoon. Do not sit down until you have been asked to. Sit in a natural and composed manner, with a pleasant face and eye contact.

 Listen to the question of the interviewer carefully

and respond only when the interviewer is finished. Think logically before answering the question. Give relevant answers. In case you do not know the answer to a question, admit it in a straight way. Remain calm and friendly throughout the interview Express your enthusiasm for the job and the organisation. When you are asked questions about your previous job, be frank but avoid criticising. When the interview is over do not forget to thank the interview board.

THINGS TO DO IN AN INTERVIEW
Enthusiasm

Make sure the interviewer knows you are excited to be there and are pleased to discuss your background, your skills and abilities.
Do your research

Before you step into the room, make sure you have researched the company, the opportunity, and the person youll be interviewing with.
Be on time

If you will be late, show that you are disrespectful of the interviewer's time.

 Be Gracious

Thank the interviewer for taking the time to meet with you, both at the beginning of the interview and again at the end.
Dress appropriately

If you arrive dressed too casually or too formally, the situation can be uncomfortable for both you and the person interviewing you.
Introduce yourself to the receptionist and to

everyone you meet in the interview. devices turned completely off.

Keep all of your mobile and other electronic

THINGS NOT TO DO IN AN INTERVIEW

Being unprepared
Not listening or responding to the questions Not listening or responding to the questions

Portraying Poor Communication Skills (such as

"like," "uh," and "um") Unnecessary gestures

 Talk Too Much or Talk to Little Don't say anything negative about former colleagues,

supervisors, or employers. Don't inquire about salary, vacations, bonuses, retirement, or other benefits until after you've received an offer.

QUESTIONS COMMONLY ASKED IN INTERVIEWS

Q1. So, tell me a little about yourself. Be careful not to give the interviewer your life story here.

Relevant facts about education, your career and your current life situation are fine.

Q2. Tell me what you know about this company. Do your homework before you go to any interview. You should

know about the company or business you're going to work for.

Q3. What's your greatest strength? You could be someone who thrives under pressure, a great

motivator, an amazing problem solver or someone with extraordinary attention to detail.

Q4. What's your biggest weakness? Example: "I've been told I occasionally focus on details and miss the bigger picture, so I've been spending time laying out the complete project every day to see my overall progress. Q5. Let's talk about salary. What are you looking for? I think someone with my experience should get between X & Y." Or, you could say, "right now, I'm more interested in talking more about what the position can offer my career." Q6. Tell me about any issues you've had with a previous boss. The interviewer is testing you to see if you'll speak badly about your previous supervisor. In short say, you've never had any issues.

Q7. So, explain why I should hire you. Focus on yourself and your talents, not other people's flaws.

 INTERVIEW ETIQUETTE Entry Sitting posture Body language Language

THANK YOU