2 - 2013 NCAE Test Admin Guidelines-Dr. Fernandez

DEPARTMENT
OF EDUCATION
The 2013 NCAE Test Administration Guidelines
Acronyms

SDS DTC PSS SH STC CE RS RE LRN TMs TB SAS EH SSH ETRE CETRE COR
- Schools Division Superintentent -Division Testing Coordinator -Private School Supervisor -School Head -School Testing Coordinator -Chief Examiner -Room Supervisor -Room Examiner -Learner Reference Number -Test Materials -Test Booklet -Scannable Answer Sheet -Examiners Handbook -Scannable School Header -Examiners Transmittal Report Envelope -Chief Examiners Transmittal Report Envelope -Certificate of Rating
Responsibilities of the Testing Staff
The Chief Examiner School Head of the Testing Center

1. Maintains the security and confidentiality of test materials received from the DTC
2. 3. 4. 5. 6. 7.
8.
9. 10. 4 11.
after getting the TMs from the DTC (test boxes are opened on Examination Day); Accountable and responsible for all TMs received. This ends when the TMs are returned to the DTC; Assigns a room where all REs can be met before and after the test administration (distribution room); Counts all packs of TBs and/or ASs before releasing them to each RE; Records pertinent data about the test materials released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH; Distributes the TBs to each RE and reminds him/her to count these without opening the pack and before leaving the room; Reminds each RE that the ETREs are sealed in the Examination Room before proceeding to the Distribution Room for the retrieval phase; Monitors proper accomplishment of the different forms by the RE while the test proper is in progress; Follows the instruction for Accounting and Packing of TMs found at the latter part of the EH; Aware of the details of the testing program to be administered; and Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration.
The Room Examiner

1.
2. 3.
4.
Counts the TBs and ASs without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the CEs Report. Signs Form 3 as he/she receives the TMs from the CE/STC while still in the distribution room. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2 (Seat Plan);
5. 6. 7.
8. 9.
Supervises closely the shading of bubbles in the AS for the non-test items; Follows strictly the EH during test administration; Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; Checks the contents of the ETRE before he/she seals it while still in the examination room; and Accomplishes Form 7.
The Room Supervisor

1. 2. 3.
4.
Monitors the conduct of the test administration in a testing center with 5 or more testing rooms (NCAE). Checks if the REs adhere to the instructions in the EH. Collects all unused SAS from every RE at the time when the examinees are answering the OIISSS and to indicate in Form 3 the serial numbers of unused Test Booklets and Answer Sheets. Counts and double counts the TBs per pack and the number of ETREs.
Notes:
1. The RS must come from another school other than those schools where REs shall be assigned. 2. The number of RSs assigned in a testing center will depend on the number of examinees in an examination room. Below is the ratio: 1 RS is assigned in every 10 rooms if there are 20 examinees/room 1 RS is assigned in every 5 rooms if there are 30 examinees/room
7
The School Testing Coordinator

1.
Double checks the enrolment data of the school prior to submission to the DTC. Attends the orientation at the division level in the absence (or in behalf of) of the SH. Accomplishes the SSH. Assists the CE in all the testing activities. Double checks the TMs before final packing, being accountable also on these materials.
2.
3.
4.
5.
Orientation at the Division Level

This is primarily aimed to orient all the testing staff in the
NCAE administration. But due to budgetary constraints only one representative per school is authorized to attend-either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted for non-attendance.
Hence, a mechanism should be devised so that all testing
staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.
A soft copy of the Examiners Handbook and the guidelines
must be provided to School Heads to save printing cost.

10
The Enrolment Data, School ID and Learner Reference Number
11
Guidelines on the Use of School IDs

1. BEIS and NETRC are using similar School IDs both
recognized by the Department;

2. New schools without School IDs are given temporary
ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials;
3. The School IDs issued by NETRC will be used
temporarily for future test administrations until such time BEIS issues the permanent ID;
4. In case there are several School IDs for one school,
follow the School ID indicated in the Scannable School Header(SSH) and check the correctness of School ID in the TMs received. (Temporary in nature)
12
Guidelines on the Use of Learner Reference Number (LRN)

1. Use the LRN that will be provided by
the Office of the Planning Service, DepED Central Office.

2. The LRN must be reflected in each of
the examinees AS , Form 1, List of Examinees to be posted at the door.

13
Test Administration Guidelines
14
Test Administration Guidelines with Difficulties to be followed by the Testing Staff

1. Sealing the ETREs by Room Examiners
while still at the Examination Room 2. Using original plastic bags to contain the used Scannable Answer Sheets 3. Leaving the seats of latecomers/absent-registrants vacant (new) 4. Imposing the use of standard pencils to be used by the examinees
15
Pre-Test Guidelines
Concern Guidelines Distribution Time for the Test Early in the morning of Examination date in nearby schools A day before the Examination date to far schools Materials (TMs) or earlier to far flung schools Preparation of Classrooms 1. Only 30 chairs should be contained in the Examination Room, well-spread. First and last rows close to the walls.
16
Pre-Test Guidelines
Concern Distribution Time for the Test Materials (TMs) Information Dissemination Guidelines Early in the morning of Examination date in nearby schools A day before the Examination date to far schools or earlier to far flung schools Examinees: 1. Inform the examinees to bring pencils (lead#2) on exam day. 2. Inform the examinees taking the NCAE to bring snacks/lunch on exam day. They are not allowed to leave the campus. 3. Inform every examinee to be ready with the following information: a) Region Code b) Division Code c) School ID d) LRN e) A copy of their Final Ratings in: - Second Year for Year 3 takers For Math, Science, Filipino and TLE Note: for NCAE - previous year Ratings for NAT - Third Grading Period Ratings of current School Year 4. Inform the examinees to have a copy of their LRN. 5. Inform the examinees that they should know the program they are classified/enrolled: a) Basic Education Curriculum (BEC) b) Technical-Vocational Education (Tech-Voc) c) Engineering and Science Education Program (ESEP)
17
Pre-Test Guidelines
Concern Information Dissemination Guidelines Schools: 1. Inform all schools that list of examinees must be alphabetically arranged in the whole school. Each listed examinee should have the corresponding LRN. All males first then the females. 2. Private schools without permit to operate are excluded from Test Administration. 3. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE. 4. Merging of 5 or Less Excess Examinees Large Testing Center - Examinees can be integrated in the last five rooms, each accommodating an examinee. -The examinee will be the last in the list/seat plan. - Customize Forms 1 and 3 in order to include the additional examinee. Add another box/space. Small Testing Center -In case merging with other small testing centers is not possible, i.e. 35 examinees only, all examinees may be accommodated in one testing room. -Another set of Forms 1 and 2 will be used for the 5 examinees. Note: No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.
18
Pre-Test Guidelines
Concern Information Dissemination Guidelines 7. Inclusion Policies a. Examinees with Hearing Impairment (HI) They may take the test They may be included in the regular testing room b. Examinees who finished Grade 10 in other countries (with 12 years of basic education) They may take the test as long as they are classified as regular third year student in the Philippines
19
Pre-Test Guidelines
Concern Information Dissemination Guidelines c. Out-of-School Examinees They may be accommodated in the NCAE administration Use the buffer TMs d. In a Small Testing Center (e.g. 35 registrants only and cannot be merged with other small testing centers) The examinees may be accommodated in the same testing room with the 30 examinees e. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center. 8. Non-testing officials are not allowed to stay in the vicinity of the testing rooms.
20
Pre-Test Guidelines
Concern Guidelines Check the Identity of the Check the identities of the examinees Examinee inside each Examination Room by all means (e.g. I.D., notebooks bearing the examinee's name, etc.) using the following procedure: 1. Countercheck the identity of each examinee through I.D. 2. If I.D. is not available, ask the examinee to present a notebook or any belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the Examination Room to attest the identity.
21
Board Displays : NCAE Coverage and the Name Grid

Parts of the Test Item Numbers Time Limit Time Allocation Time Started Time to End Morning Session Part I 8:00 8:10 Part II
General Directions and EDQ -Test Proper A. NCAE Reading Comprehension -----Clerical Ability -----Mathematical Ability -----Snacks Visual-Manipulative Skills -----Verbal Ability -----Total (test proper)
10 min.
_______ _______
1 50 1 20 1 40
1 20 1 50 180
50 min. 8:11 9:00 10 min. 9:01 9:10 50 min. 9:11 10:00 15 min. 10:01 10:15 20 min. 10:16 11:35 40 min. 11:35 12.:15 170 min. (2 hrs. & 50 min.)
_______
_______ _______ _______
Scientific Ability Logical Reasoning Non-verbal Ability Entrepreneurial Skills Total (test proper) Total Number of Items B. OIISS
-------------------------------
1 40 1 15 1 20 1 20 95 275 1 - 260
40 min. 15 min. 15 min. 20 min. 170 min. (1 hr. & 30 min.) 4 hrs. & 20 mins 1 hr.
Afternoon Session 1:00 1:40 _______ 1:41 1:55 1:56 2:10 2:11 2:30 _______
_______ _______
5 hrs. & 20 min.
22
NOTE: Write actual time in the blank spaces provided for. OIISSS is an acronym for the Occupational Interest Inventory for Students in Secondary School (New)
Instructions for the Recording of Time

1. Time
allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the time started and time to end.
2. The recording of time is done by cluster of
subjects answered before and after breaks (snacks and lunch); for which the time records should be written on the blanks provided.
23
Pretest : Entrance and Seating Arrangement

NCAE Examinees: 30 examinees in a room Seats are 6 rows of 5 Count TBs before opening package in front of examinees. Do not allow electronic devices calculator & cell phones in the exam room. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.
Note: No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors.
24
Pretest : Distributing and Checking the TBs and ASs

Distribute from right to left and from lowest serial number. Check page by page. Place defective/unused TB and AS, if any, in the plastic bag. Check and double check that all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee. Seats of the latecomers/absentees should be left vacant but the allocated TMs should be placed in their respective seat/(s) AND TO BE COLLECTED BY THE ROOM EXAMINER BEFORE TEST PROPER STARTS AND PLACED INSIDE THE ORIGINAL PLASTIC BAG. Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed. Do not start the Test Proper unless each examinee has properly shaded the NAME GRID. No examinees should start accomplishing the NAME GRID unless they have shown their pencils.
25
The Scannable Test Materials
26
NCAE Scannable Answer Sheet

NATIONAL CAREER ASSESSMENT EXAMINATION
IMPORTANT: DO NOT LOSE THIS STUB
EXAMINEE STUB LAST NAME FIRST NAME MI
READING COMPREHENSION
1 2 3 4 5
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --
EXAMINEE NO.
A A A A A
B B B B B
C C C C C
D D D D D
MARKING INSTRUCTIONS
Use a No. 2 pencil only . Make solid marks that fill the response completely . Erase cleanly any marks y ou w ish to change. Make no stray marks on this form.
CORRECT:
LAST NAME
A B C D E F G H I A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --
FIRST NAME
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --
MI
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --
6 7 8 9 10
A A A A A
B B B B B
C C C C C
D D D D D
11 12 13 14 15 16 17 18 1 2 3 4 6 7 8 9 10 11 12 1 2 3 4 11 12 13 14 15 16 17 18 6 7 8 9 10 11 12 1 2 3 1 2 3 4 1 2 3 4
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
19 20 21 22 23 24 25 26 5 6 7 8 13 14 15 16 17 18 19 5 6 7 8 19 20 21 22 23 24 25 26 13 14 15 16 17 18 19 4 5 6 5 6 7 8 5 6 7 8
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
27 28 29 30 31 32 33 34 9 10 11 12 20 21 22 23 24 25 26 9 10 11 12 27 28 29 30 31 32 33 34 20 21 22 23 24 25 26 7 8 9 9 10 11 12 9 10 11 12
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
35 36 37 38 39 40 41 42 13 14 15 16 27 28 29 30 31 32 33 13 14 15 16 35 36 37 38 39 40 41 42 27 28 29 30 31 32 33 10 11 12 13 14 15 16 13 14 15 16
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
43 44 45 46 47 48 49 50 17 18 19 20 34 35 36 37 38 39 40 17 18 19 20 43 44 45 46 47 48 49 50 34 35 36 37 38 39 40 13 14 15 17 18 19 20 17 18 19 20
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
CLERICAL ABILITY
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
MATHEMATICAL ABILITY
1 2 3 4 5
A A A A A B B B B B C C C C C D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
INCORRECT: A B C D
J K L
B A R
M N O P Q R
MANIPULATIVE SKILLS
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
C O D E
S T U V W X Y Z --
VERBAL ABILITY
1 2 3 4 5
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
A A A A A A A A
B B B B B B B B
C C C C C C C C
D D D D D D D D
LEARNER REFERENCE NUMBER (LRN)
BIRTHDATE
MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC DAY YEAR
SCHOOL SUBJECT GRADE

Final Second Year Grade
M ath EnglishScience TLE
TYPE OF SCHOOL
PUBLIC
State College/University Science High School Barangay/Community High School National Comprehensive High School Public Vocational High School Integrated School
6 7 8 9 10
A A A A A
B B B B B
C C C C C
D D D D D
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
6 7 8 9
0 1 2 3 4 5 6 7 8 9
6 7 8 9
0 1 2 3 4 5 6 7 8 9
6 7 8 9
0 1 2 3 4 5 6 7 8 9
6 7 8 9
0 1 2 3 4 5 6 7 8 9
SCIENTIFIC ABILITY
1 2 3 4 5
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
A A A A A A A
B B B B B B B
C C C C C C C
D D D D D D D
PRIVATE
Private Non-Sectarian Private Sectarian Private Vocational Private Science High School Female Will you apply for a scholarship grant? Yes No If yes, which scholarship grant? TESDA CHED DOST-SEI Private Corporation sponsored Others
LOGICAL REASONING ABILITY
A A A
B B B
C C C
D D D
A A A
B B B
C C C
D D D
A A A
B B B
C C C
D D D
A A A
B B B
C C C
D D D
A A A
B B B
C C C
D D D
REG
1 2 3 4A 4B 5 6 7 8 9 1 0 1 1 1 2 A B C D1 D2 E F G H I J K L M N P R
DIV
SCHOOL ID
SCHOOL LOCATION
U
GENDER
Male
Urban
Rural How many are you in your class/section?
0 1 2
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
EXAMINEE'S DESCRIPTIVE QUESTIONNAIRE (EDQ)

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
A A A A A A A A A A A A A A B B B B B B B B B B B B B B C C C C C C C C C C C C C C D D D D D D D D D D D D D D E E E E E E E F F F F F F F G G G G G G G H H H H H H H I I I I I I I J J J J J J J K K K K K K K
NON VERBAL ABILITY
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
0 1 2 3 4 5 6
0 1 2 3 4 5 6 7 8 9
ENTREPRENEURIAL SKILLS
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
A A A A
B B B B
C C C C
D D D D
Out of School Youth?

Yes No
27
NCR CAR ARM M
CLASS SHIFT
1 Shift 2 Shift 3 Shift
7 8 9
GASTPE Grantee?
Yes EVS No ECS
NAME OF SCHOOL SIGNATURE OVER EXAMINEE'S PRINTED NAME ADDRESS OF SCHOOL
If yes, what form of GASTPE?
CARAGA
YEAR THREE EXAMINEE NO. LAST NAME FIRST NAME MI
ANSWER FOR OIISSS:
OIISSS
B A R
A Very Much
B Much
C Little
D Not all all
C O D E
31 32 33 34 35 36
A A A A A A
B B B B B B
C C C C C C
D D D D D D
77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122
A A A A A A
B B B B B B
C C C C C C
D D D D D D
123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168
A A A A A A
B B B B B B
C C C C C C
D D D D D D
169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214
A A A A A A
B B B B B B
C C C C C C
D D D D D D
215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260
A A A A A A
B B B B B B
C C C C C C
D D D D D D
37 38 39 40 41 Note: Make sure that 42 Bar Codes in OIISSS and 43 NCAE of the Examinee 44 are the same. 45 46 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
A A A A A A A A A A B B B B B B B B B B C C C C C C C C C C D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
A A A A A A A A A A
B B B B B B B B B B
C C C C C C C C C C
D D D D D D D D D D
28
NATIONAL CAREER ASSESSMENT EXAMINATION FOR YEAR THREE

Sch ool H ea der
NAME OF SCHOOL ADDRESS OF SCHOOL
NCAE School Header

IS THE SCHOOL SUPPORTED / SPONSORED BY
LOCAL GOVERNMENT NON-GOVERNMENT ORGANIZATIONS PRIVATE COMPANIES INDIVIDUAL DONOR
NO. OF TEACHERS
W/ T E A CHI NG LOA D (S)
NUMBER OF TEACHERS (S)

COM PLETED COM PLETED COM PLETED
B A CHE LOR'S DE GRE ME A ST E R'S DE GRE DOCT E ORA L DE GRE E
NUMBER OF TEACHERS (S)

TEACHER I
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
NO. OF TEACHERS TEACHING BY YEAR LEVEL TEACHER IV 1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
TEACHER II
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
TEACHER III
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
SCHOOL ID
REG
1 2 3 4A 4B 5 6 7 8 9 10 11 12 NCR CAR ARM M CARAGA A B C D1 D2 E F G H I J K L M N P R
DIV
TOTAL ENROLMENT as of July 30 (Y3) NUMBER OF ACTUAL EXAMINEES (Y3)
0 1
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
MALE
FEMALE
MALE
FEMALE DOES THE SCHOOL CONDUCT SPED CLASSES IN HIGH SCHOOL? (S)
2 3 4 5 6 7 8 9
0 1 2
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
YES NO
NO. OF TEACHERS WHO ARE MAJOR/MINOR IN (S)

MATH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
NO. OF TEACHERS WHO ARE NOT MAJOR/MINOR IN (S)

MATH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
ENGLISH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
SCIENCE
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
FILIPINO
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
A R A LI N G P A N LI P U N A N
ENGLISH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
SCIENCE
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
FILIPINO
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
A R A LI N G P A N LI P U N A N
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT 1st DISTRICT 2nd DISTRICT 3rd DISTRICT 4th DISTRICT 5th DISTRICT 6th DISTRICT
DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO) (S)
Y Y Y Y N N N N N N N N N N N N N N N N N N N
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
PUPIL-TEXTBOOK RATIO PER SUBJECT AREA (Y3)

ENGLISH
3:*1 2:1 1:1 1:2 1:3**
HIGH SCHOOL TYPE

NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL NATIONAL COMPREHENSIVE HIGH SCHOOL INTEGRATED SCHOOL PUBLIC SCIENCE HIGH SCHOOL PUBLIC VOCATIONAL HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL PRIVATE NON-SECTARIAN PRIVATE SCIENCE HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL
Y Y Y Y Y Y Y Y Y Y Y Y Y
SCIENCE
3*:1 2:1 1:1 1:2 1:3**
MATHEMATICS
3*:1 2:1 1:1 1:2 1:3**
FILIPINO
3*:1 2:1 1:1 1:2 1:3**
ARALING PANLIPUNAN
3*:1 2:1 1:1 1:2 1:3** *3 or more st udent s/ **3 or more t ext books
PERCENTAGE RATE (Y3)

DROP-OUT RETENTION SURVIVAL
HEADED BY
PRINCIPAL I PRINCIPAL II PRINCIPAL III PRINCIPAL IV TIC/OIC HEAD TEACHER I HEAD TEACHER II HEAD TEACHER III HEAD TEACHER IV
SCHOOL LOCATION
HINTERLAND
COA STA L A REA
Y Y
SCIENCE LABORATORY COMPUTER LABORATORY SPEECH LABORATORY SPED CLASSES CANTEEN MULTI-PURPOSE HALL AUDIO-VISUAL ROOM FACULTY ROOM GUIDANCE COUNSELOR ROOM SPORTS FACILITIES COMFORT ROOMS HOME ECONOMICS ROOM INDUSTRIAL ARTS ROOM SCHOOL PLAYGROUND POTABLE DRINKING WATER ELECTRICITY SUPPLY INTERNET ACCESS/CONNECTION WELL-VENTILATED CLASSROOMS PROPERLY LIGHTED CLASSROOMS
NO. OF TEACHERS BY GENDER MALE FEMALE

0 1 2 3 4 5 6 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
N ON - T EA C H I N G
PER SON N EL
NUMBER OF CLASSROOMS (S) CHAIR
NUMBER OF CLASSROOM FURNITURES (S)

ARM CHAIR
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
DESK
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
LONG TABLE W/ CHAIR
NUMBER OF GASTPE SCHOLARS (Y4) EVS ECS

0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
0 1 2 3 4 5 6 7 8 9
ON AN ISLET WITHIN THE CITY PROPER OUTSIDE THE CITY PROPER
WITHIN THE TOWN PROPER OUTSIDE THE TOWN PROPER
7 8 9
IS YOUR SCHOOL CHILDFRIENDLY?
29
YES NO
1. Are the NCAE results fully used as basis for career guidance? Yes No 2. Is there any existing comprehensive and intensive career guidance in your school intended for junior NO. OF 1ST YEAR STUDENTS NO. OF 2ND YEAR STUDENTS NO. OF 4TH YEAR STUDENTS students? Yes No MALE FEMALE MALE FEMALE MALE FEMALE 3. To what extent is its implementation? to a little extent to some extent to a large extent 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4. How frequent is career guidance undertaken in your school? 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 once a week or often twice a week once a month never 5. Are the parents involved in wider advocacy on the utilization of NCAE results for career guidance purposes? 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Yes No 6. Are the junior students exposed to a wide range of occupational fields for appreciation and to enrich their 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 knowledge? Yes No 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7. What is the designation of the staff handling career guidance in your school? 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 Full-pledged Guidance Counselor Classroom Teachers 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Guidance Counselor-designate other not specified
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
NUMBER OF GASTPE NUMBER OF GASTPE NUMBER OF GASTPE SCHOLARS (Y1) SCHOLARS (Y2) SCHOLARS (Y3) EVS ECS EVS ECS EVS ECS
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9
On Photocopied Answer Sheets
In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied. The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2. No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank (Photocopied). Sample:
Name Exam. No. TB No. Kristina M. Dela Cruz (Photocopied) 016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets

(quantity) ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) 30
The instructions above are important in order for NETRC to locate, transcribe and electronically process the photocopied ASs.
Information in the Answer Sheet: NCAE

Examinee Stub, Name Grid (refer to
replica) School Code (Region, Division, School ID)

Examinees with 1.0 to 5.0 Ratings
e.g. Students from science high schools refer to the numerical/percentage equivalents.
31
Test Proper
Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local language/dialect.

Always record the time started and the time the
subject test will end.

Do NOT add or subtract minutes in the time.
Accomplish the Seat Plan while the examinees
are answering the EDQ.

Accomplish Form 7 while test is in progress.
32
Post Test
Give five minutes to inspect and clean
33
the Answer Sheet. The examinee stubs should be detached slowly. A pair of scissors not allowed to be used in detaching it The examinee stubs should be turned over by the RE to the Guidance Counselor or SH. Count TBs and ASs before allowing examinees to leave the room.
Materials
and Preparation of
Reports
Count and arrange TBs and ASs according to
the serial numbers (consecutively).

Accomplish the ETREs Data. Indicate the
number of registrants and the actual number of examinees.

After the contents have been accounted for,
SEAL the ETRE with the DepED-NETRC paper tape in the testing room and sign across it.
Account for and submit to the CE what you have
received.
34
Post Test : Contents of ETRE

1. Report on time test started and ended (Board Work
Replica on Actual Time Record) 2. Used ASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7
Post Test : Contents of CETRE

35
Unused ASs Form 3 Form 4 Scannable School Header
Note: Forms 5 & 6 shall be submitted separately to
to the Division Office

1. 2. 3. 4. 5.
Bundles of ETREs and CETREs placed in the original boxes Bundles of used and unused TBs placed in the original boxes EH NETRC Form 5 to be placed inside box no. 1 for the TBs of the Division (on top of the TBs) NETRC Form 6 to be placed inside box no. 1 of ETREs/CETREs of the Division (on top of the CETREs)
Reminders: The SHs have to return the TMs in 24 hours. Take note of the guidelines in dealing with Forwarder and time and date of the Forwarders retrieval of the TMs. Accomplish the Questionnaire on Forwarders Performance. Notify the NETRC if TMs are ready for retrieval or if they were not retrieved promptly.
36
The Forms
Oath of Confidentiality (New) Form 1 List of Actual Examinees - RETRE Form 2 Seat Plan - RETRE Form 3 Test Materials Accounting Form CETRE-w/xrox Form 4 Chief Examiners Report Form CETRE-w/xrox Form 5 Test Booklet Quantity and Completeness Verification Sheet- original to DO; xrox for CE Form 6 Answer Sheet Quantity and Completeness Verification Sheet original to DO; xrox copy for CE Form 7 Room Examiners Test Administration Evaluation Report RETRE
37
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Career Assessment Examination (NCAE), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of these.
Received from: (The Division Testing Coordinator) Received by: (School Head/School Testing Coordinator) ____________________ Print Name and Sign
____________________ Print Name and Sign
____________________ Date
____________________ Date
38
The Generic Forms Form 1

NETRC FORM 1 LIST OF ACTUAL EXAMINEES REGION: __________________________________________ SCHOOL: _____________________________________________________ ADDRESS: ____________________________________________________ YEAR LEVEL: __________ DIVISION: ____________________________________________ SCHOOL ID: _______________________ Number of Males: ______ Number of Females: ______ Total: ______
GASTPE Grantee NAME EVS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 IMPORTANT - To be accomplished by the Room Examiner. -List names as they appear in the Seat Plan. - Leave the space blank if not a GASTPE grantee. EVS - Education Voucher System ECS - Education Contracting Service ECS
Learner Reference Number (LRN)
NAME
GASTPE Grantee EVS ECS
Learner Reference Number (LRN)
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
Room Examiner (RE)
School Station where RE teaches
39
Form 2
NETRC Form 2
SEAT PLAN
Testing Program: ________________________________
REGION: ____________________ DIVISION: ___________________ Name Exam. No. TB No. 1 Name Exam. No. TB No. 7 Name Exam. No. TB No. 13 Name Exam. No. TB No. 19 Name Exam. No. TB No. 25 Name Exam. No. TB No. 26 Name Exam. No. TB No. 20 Name Name Exam. No. TB No. 14 Name Name Exam. No. TB No. 8 Name Name Exam. No. TB No. 2 Name Name
SCHOOL NAME/TESTING CENTER: __________________________________ SCHOOL ADDRESS: _______________________________________________ Name Exam. No. TB No. 3 Name Exam. No. TB No. 9 Name Exam. No. TB No. 15 Name Exam. No. TB No. 21 Name Exam. No. TB No. 27 28 22 Name Exam. No. TB No. 29 16 Name Exam. No. TB No. 23 10 Name Exam. No. TB No. 17 4 Name Exam. No. TB No. 11 Name Exam. No. TB No. 5
DATE OF EXAM. _____________ ROOM NO. __________________ Name Exam. No. TB No. 6 Name Exam. No. TB No. 12 Name Exam. No. TB No. 18 Name Exam. No. TB No. 24 Name Exam. No. TB No. 30
Exam. No. TB No.
Exam. No. TB No.
Exam. No. TB No.
Exam. No. TB No.
Exam. No. TB No.
Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number
ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME
SCHOOL where Room Examiner teaches
40
Note: Only twenty seaters for Grade 3.
Form 3
NETRC FORM 3 Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER TEST MATERIALS ACCOUNTING FORM Name of School: ___________________ Address of School: ______________________ INSTRUCTIONS: This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all Intact. 1. 2. 3. Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner. The Chief Examiner fills up the information required in each column. Name of Chief Examiner: _____________ Testing Program: _______________
Signature: ___________________________ Date:
All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms. 4. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig 5. Notedown under "Remarks" the total number of defective and replaced Test Booklets. Retrieval Phase Signature of Examiner 6 No. of Used TB 7 No. of Unused TB 8 Serial Number(s) of Unused TB 9 Signature of Examiner 10 Remarks 11
Distribution Phase No. 1 1 2 3 4 5 6 7 8 9 10 11 12 NOTE:

Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiners
Name in Print of Examiner 2
Exam Room No. of TB No. 3 4
Inclusive Serial Numbers 5
Page _____ of ______ pages
41
Form 4
NETRC Form 4
Post Test
Chief Examiners Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________
Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets 1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees . 3. Examiners arranged the TBs and ASs according to serial numbers 4. Examiners placed the used Answer Sheets in original plastic bags. 5. Examiners sealed the ETRE while still inside the examination room .. E.
Evident
Not Evident
.................... ....................
. . . . .
Directions: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/registrants of (grade/year) _______ Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________
Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test.
B. Pre-test Activities on Examination Day Describe the pre-test activities in terms of the following: 1. Sufficiency of Test Materials: 1.1 Test booklet 1.2 Scannable Answer Sheet 1.3 Accounting Form .. 1.4 CETRE & ETRE 1.5 Seat Plan 1.6 Examiners Handbook. Sufficient Insufficient Number of Needed Additional Copies . . . . . . Yes 2. Was there a problem met on the used school ID in the packing of test materials? If yes, state the problem met _______________________________________ 3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space 3.2 Lists of Examinees at the door of each Testing Room are posted already C. Test Proper Evident . . . Not Evident .................... Evident Room Number with Insufficiency . . . .. . . None . Not Evident ................
Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________
. . . . . .
. . . . . .
Rate the examiners based on the following aspects: 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . . 1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like) 2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet. 2.2 explaining/translating to the examinees certain word/s used in the item... 3. Examiners keep custody on the TBs and ASs Condition of the Test Booklets (TBs) No. of Rooms In good condition Not in good condition -with misprints -with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________ Room Numbers with TBs Not in Good Condition
Prepared by:
Serial Numbers of TBs Not in Good Condition
Attested by: _________________________________ Name of the Monitor (NETRC Rep.) (Signature over Printed Name) __________________________ Designation/Position
_______________________________ Name of the Chief Examiner (Signature over Printed Name) ________________________________ School _________________________ Designation/Position
42
Forms 5 and 6
NETRC Form 5 TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST 1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________ ___________________________________________________ Prepared by: _____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ School ID: _________________ PRE-TEST 1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School NOTE: This form is to be submitted separately to the DTC. Region: _____________ Division: _____________
43
NOTE: This form is to be submitted separately to the DTC.
Form 7
NETRC Form 7 Room Examiners Test Administration- Evaluation Report
A. Test Proper Rate yourself based on the following aspects: Evident 1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed. 2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to classmates, use of dictionary, cell phone, calculator, and the like). 5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiners Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item. 6. Kept custody on the TBs and ASs while test was in progress B. Post Test Describe the procedure adopted in the retrieval of test booklets and Answer Evident Sheets 1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner. 2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed. 3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following: used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board 7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor 8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests. Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Not Evident
Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks: 1. 2. 3. 4. Number of Registrants in the Exam. Room ____ Actual Examinees ____ Were the following Testing Staff in this testing Center coming from another School? Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No From what School are you teaching? _______________ Specifics of the Test Materials Received: Quantity No. of copies needed if Insufficient
4.1 Test Materials Test Booklets Answer Sheets Examiners Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE
Condition/Remarks
Not Evident
4.2 Condition of the Test Booklets In good condition Not in good condition - With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number
Quantity
Serial Numbers
5. 6.
Time when Test Materials were received from the Chief Examiner _______ Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
B. Pre-test Activities. Describe the pre-test activities in terms of the following: Evident Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. Testing room was ready. List of examinees posted at the door First and last rows close to the walls Not Evident
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______ ______ ______ ______
______ ______ ______ ______
Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________
Room Examiners Transmittal Report Envelope

Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)
Region: ________ Division: __________________________________________________________ Name of School: ___________________________________________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City School ID: _____________________ Type of School: ____________________________________
ROOM NUMBER: ______ No. of Registrants: No. of Examinees: Male _____ Female ______ Male _____ Female ______ Total ______ Total ______
1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiners Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room. * DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE. SUBMITTED BY:
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___________________________________________ Signature over Printed Name of Room Examiner
_______________________________________ School
Chief Examiners Transmittal Report Envelope

Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINERS TRANSMITTAL REPORT ENVELOPE (CETRE)

(White Envelope)
Region: ________ Division: __________________________________________________________ Name of School: ___________________________________________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City
School ID: _____________________ Type of School: ____________________________________
NUMBER OF ROOMS: ______ Total No. of Registrants: Total No. of Examinees: Place in this Envelope the following: 1. 2. 3. 4. NETRC Form 3 Test Materials Accounting Form NETRC Form 4 Chief Examiners Report Form School Header Unused Scannable Answer Sheets Quantity of unused AS: __________ Male _____ Male _____ Female ______ Female ______ Total ______ Total ______
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC. SUBMITTED BY:
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________________________________________ Signature over Printed Name of Chief Examiner
___________________________________________________ School
On the Storage of Examiners Handbook and Replicas of Name Grid

EH will be stored in the Division Office. Name
Grid replicas will be stored in the schools or testing centers. Both documents are for future use.
Replicas of the name grid and Board Work
47
intended for each testing program should be properly stored and utilized in each school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.
TMs for Retrieval by the NETRC

1. All TBs packed in original boxes;
2. All used ASs, Forms 1, 2 and 7 placed inside the
ETREs;
3. All unused ASs in CETREs together with Forms 3
and 4, and School Headers inside packed in original boxes for ASs ; and
4. Forms 5 and 6 submitted to DTCs for proper
placement in respective boxes

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Reminder: Dont mix-up TBs with ASs. There are two separate warehouses for these TMs. Otherwise,
Filling Out the Scannable School Header (SSH)

Data must be prepared by the STC days ahead before exam day. Transcribe the data in the SSH using a PENCIL (lead# 2) during
examination day. Every variable is labeled with S if a school concern and Y3 if a third year concern. There are variables specific only for private schools (GASTPE) and for the public schools only (CFSS, etc.) GASTPE Grantees (for private schools only) specified by year levels - Take note of the bubbles for EVS and ECS. Observe place values in filling out the variables. - Percentage rates of the education indicators. The three place values are for 100% while the two rightmost place values are for below 100%. 9 5 Ex. 95% 0
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100%
Filling Out the SSH

- Nominal counts of Data. Start filling out the last box for ones, next
box for tens, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes). Ex. An enrolment of 203 is filled out as:
0 2 0 3
An enrolment of 94 is filled out as:

0 0 9 4
The number of teachers and pupils/students-textbook ratios will
50
take into account national funding. Use the same School ID as prescribed by BEIS. Take note of new features or additional information in every set of SH.
The Forwarder of Test Materials
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Dealing with the Forwarder of TMs

1. 2.
3. 4.
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Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder. Forwarder must provide NETRC contact persons and numbers as well as the itineraries of delivery and retrieval as ready reference. Each Division should designate at least two authorized staff to receive the TMs other than the DTC. The neighboring Divisions in the Region should establish a network of communication. 4.1 Every receiving Division should take note of Forwarders contact number and the date and time TMs will be retrieved 4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already. 4.3 The same procedure will be followed in the retrieval of TMs. 4.4 Accomplish the evaluation form on the Performance of
Evaluation Sheet on Forwarders Performance

Evaluation Sheet on Forwarders Performance Delivery and Retrieval Phase (To be accomplished by the DTC) Division: ____________________ A. Delivery Phase 1. Receipt of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Received by whom? ___________________ Designation __________________________ 2. The Divisions designate to release the Test Materials to the school representative ________________________ _______________________________________ 3. Were there problems encountered in the release of test materials? Yes _____ No _____ B. Retrieval Phase 1. Information about the Forwarder: Name of Representative _______________ Contact No. __________________________ Date and Exact time of Forwarders Retrieval _____________________________ 2. Release of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Released by whom? ____________________ Designation ____________________________ 3. Was the schedule of the Forwarder in retrieval of test materials followed? Yes _____ No _____ If no, what was the reason? ________________________________________ 4. How many days were the TMs in the division ready for retrieval by the Forwarder? __________________________________________ 5. Was the forwarder informed beforehand that the TMs are ready for pick up? Yes _____ No _____ 6. In the retrieval of TMs, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________
4. If yes, Please cite them: ________________ _______________________________________ 5. In the delivery of TMs, how would you rate the Forwarder in a scale of 1-5 where 5 is the highest? _______________
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August 16, 2010
NELIA V. BENITO, Ph.D. CESO IV Director III National Education Testing and Research Center Department of Education (DepED) Meralco Ave., Pasig City
Madam: This is to inform your Office that the testing Program NCAE was successfully administered in the Schools Division of __________. Likewise, all the test materials have been accounted and packed in its original boxes; all of which are ready for retrieval by the forwarder. In this regard, may we be informed as to the exact time and date when the forwarder has to retrieve the test materials? In case, the DTC is not around to release the TMs to the forwarder pls. contact Mr./Ms. __________________ designation ____________________. He/She is authorized to release said materials to the forwarder/courier.
Very truly yours, ____________________________ DTC
Noted by: ____________________________ SDS
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Test Results Dissemination
55
Test Results Dissemination

No hardcopy will be provided to all division offices. This in
line with the Secretarys mandate to utilize ICT in education. Explore the NETRC website to avail the NETRC test results. Schools can only log in by using their own School ID as Username and Password. Example: Username: 702406 Password: 702406
The results will be posted for six (6) months only. Secure soft copy of the results, which is convertible to
Excel file, from the Website.

NETRC Website
56
Homepage: http://netrc.sysportal.net/HomePage.aspx
On Archiving of Division Test Results of National Examinations

Please access and download the test
results through the NETRC website

Available for 6 months only
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Inputs on Test Results

1. The desired test results from a national
examination is a true mean performance.

2. Close to 0 Standard Deviation suggests of a
statistical improbability for the true mean performance.

3. Such result is further verified by NETRC
through option analysis.

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Potentials/Inclinations of S tudents Based on NCAE Results

S c ie nt if ic A bilit y ( S A ) . This is an assessment o f the individual's scientific abilities and skills to ado pt scientific metho ds, pro cedures and pro cesses co nstructing kno wledge and so lving experimental o r real-life pro blems. One who has high SA has greater pro bability to excel in academic pro grams that wo rk mo stly o n scientific metho do lo gies (e.g. medical allied pro fessio ns). Tho se with average SA can be successful in the field o f chemistry, physics, zo o lo gy, bo tany, bio lo gy, and o ther co urses related to R e a ding C o m pre he ns io n ( R C ) . This measures the ability to understand what has been stated directly; to anlayze, interpret, and criticize what has been read; to reco gnize reaso nable applicatio n o f principles o r o pinio ns expressed by the autho r. A student with hig RC has the po tential to make so und inferences, syntheses, generalizatio ns, o r co nclusio ns o n what he/she read. Students who po ssess the skills will mo st likely succeed in co urses that invo lve public speaking and even writing such as mass co mmunicatio n, teaching, theo lo gy, and law. V e rba l A bilit y ( V A ) . This subtest measures the assertive ability o f a perso n in view o f grammatical rules and lo gical arrangement o f ideas. Individuals with hig VA have high sense o f analo gy; hence, they have po tential in mass co mmunicatio n, law, teaching, and preaching vo catio n. Tho se with average VA can be develo ped in advertising careers. M a t he m a t ic a l A bilit y ( M A ) . This subtest is used to assess quantitative abilities and co mputatio nal skills, particularly, o n wo rking with numbers, perceiving relatio nship between two quantities and so lving wo rd pro blems. One with high M A has high sense o f mathematical calculus, a requisite skill in engineering co urses, aero nautics and marine co urses. C le ric a l A bilit y ( C A ) . This is a test o f ability and skill to enco de data/info rmatio n and file o ffice reco rds, as well as ability to no te details. High CA is the requisite skill fo r secretariat jo bs fo r these jo bes require go o d manual dexterity; thus individuals with high CA are po tential co mputer o perato rs. enco ders, and steno graphers. V is ua l M a nipula t iv e S k ills ( V M S ) . This subtest measures abilities that require perceptual and visual judgment in determining figures, symbo ls, and nature o f space as well as skills in mentally manipulating o bjects and co ncrete materials. M anipulative skills are required in o ccupatio ns such as machine technicians, jewelers, watchmakers, engravers, handicraft makers, and the like. N o nv e rba l A bilit y ( N V A ) . This tests a perso n's reaso ning ability to identify patterns presented in diagrammatic fo rm. The series o f figures presented in each item requires the perceptio n o f an o perating principle underlying the changes in the figures. In each instance, the examinee must disco ver the principle's go verning change/s o f the figures and give evidence o f his understanding by indicating the diagram that sho uld lo gically fo llo w. It tests abilities required in jo bs such as engineering, science, architecture and any o ther jo bs which invo lve wo rking with diagrammatic and similar visual info rmatio n. Lo gic a l R e a s o ning A bilit y ( LR A ) . This measures an individual's ability to understand and analyze co mplex written material and derive co rrect co nclusio ns fro m it. Tho se with high LRA are likely to succeed in co urses which require high analytical/critical thinking skills like law, eco no mics, theo lo gy, so cial science and medical allied pro fessio ns.
AN I NVENTORY OF OCCUPATIONAL I NTERESTS

A. SCIENCES Health - Medical A1 Doctor of Medicine A2 Dentist A3 Pharmacist A4 Medical Technologist A5 Nurse A6 Orthodentist A7 Optometrist A8 Cardiologist A9 Geneticist A10 Laboratory Technician** A11 Radio Technician** Specialized Areas A12 Geologist A13 Actuarial Mathematician A14 Biologist A15 Marine Biologist A16 Food Technologist A17 Radiologist A18 Chemist A19 Botanist A20 Statistician A21 Zoologist A22 Volcanologist A23 Doctor of Veterinary Med A24 Seismologist A25 Laboratory Aide** A26 Laboratory Assistant** B. ENGINEERING B1 Mechanical Engineer B2 Electrical Engineer B3 Civ il Engineer B4 Safety Engineer B5 Mining Engineer B6 Metallurgical Engineer B7 Marine Engineer B8 Agricultural Engineer B9 Chemical Engineer B10 Electrician** B11 Technician** B12 Car-auto Machinist** B13 CP-radio Technician** B14 Heav y Equip Operator** B15 Gardener** B16 Hobby ist** B17 Goldsmith** D. PROFESSIONAL F. CYBERSERVICES SERVICES (cont...) F1 Web Designer D11 Registrar F2 Analy st D12 Values Teacher F3 Programmer D13 College Professor F4 Instructor D14 Non-Formal Educ Teacher F5 Transcriptionist D15 Tech-Vocational Aide** F6 Data Encoder** D16 Book Author F7 Cartoonist** D17 Composer F8 Animator** D18 Guidance Counselor F9 Illustrator** D19 School Head F10 Clerk** D20 Assistant Principal F11 Repairman** D21 School Clerk** F12 Radio Technician** D22 School Aide** F13 Online Sales Agent** D23 Janitor** F14 Technician** D24 Security Officer** F15 Call Center Agent** F16 Database** E. PERSONAL SERVICES F17 Adv ertising Agent** E1 Av iation-Pilot F18 Computer Aide** E2 Stew ardess F19 Drafters** E3 Ground Crew E4 Radio Comptroller G. AESTHETICS E5 Technician** Cosm etics E6 Tow er Technician** G1 Make-up Artist** E7 Maritime-Ship Captain G2 Hair Cutter** E8 Chief Mate G3 Manicurist** E9 Marine Engineer G4 Hair Sty list** E10 Messman/Cook** G5 Hair Spa Aide** E11 Seaman** E12 Trav el Agent House Construction E13 Tour Guide** G6 Architect E14 Photographer** G7 Surv ey or E15 Ticketing Clerk** G8 Interior Designer E16 Hotel-HRM G9 Foreman E17 HR Superv isor G10 Building Aide** E18 Maintenance Superv isor G11 Painter** E19 Chef G12 Driv er** E20 Attendant** G13 Pipe Welder** E21 Clerk** G14 Carpenter** E22 Baker** G15 Mason** E23 Elev ator Man** E24 Chambermaid** Theater/Movie E25 Barista** G16 Artist/Actor E26 Reserv ation Clerk** G17 Director E27 Billing Clerk** G19 Set Designer** E28 Mass Comm-Journalist G20 Lights Designer** E29 New s Editor G21 Entertainer** E30 Cameraman** E31 Voice Ov er Talent** Garm ents E32 Technician** G22 Tex tile Technician E33 Operator** G23 Fashion Designer E34 Telephone Operator** G24 Wholesaler** E35 Proofreader** G25 Dressmaker** E36 Dubber** G26 Bag Maker** Garm ents G27 Shoe Maker** G28 Furniture Maker** G29 Pottery Maker** G30 Beadw orks Maker** G31 Jew elry Maker** G32 Silk Screen Maker** G33 T-shirt Designer** G34 Wood Carv er** G35 Art Painter** G36 Caricaturist** H. ENVIRONMENT H1 Urban Planner H2 Real Estate Broker** H3 Designer** H4 Sales Representativ e** H5 Driv er** H6 Forester I. MILITARY TRAINING I1 Armed Forces Officer I2 Military Officer I3 Police Officer I4 Police Aide** I5 Desk Officer** I6 Air Force Officer I7 Traffic Enforcer** I8 Barangay Tanod** I9 Inv estigator I10 Labor Leader I11 Training Officer I12 Strategists I13 Barangay Officer** I14 Rescue Volunteer** I15 Barangay Aide** I16 Barangay Cleaners** I17 Clerk** I18 Forensic I19 DNA Analy sts I20 Fingerprint Ex pert I21 Laboratory Technician** I22 Laboratory Encoder** J. SPIRITUAL VOCATION J1 Priest/Pastor K. AGRICULTURE & FORESTRY K1 Canning Worker K2 Agriculutural Worker K3 Fish Hachery Technician K4 Aquaculturist
C. COMMERCE C1 Marketing Officer C2 Banker C3 Budget Officer C4 Financial Analy st C5 Accountant C6 Bookkeeper C7 Businessman C8 HR Manager C9 Sales Manager C10 Economist C11 Adv ertising Ex ecutiv e Allied Medical Science C12 Stockroom Superv isor** A27 Speech Pathologist C13 Salesclerk** A28 Occupational Therapist C14 Storekeeper** A29 Therapy Assistant** C15 Cashier** A30 Medical Representativ e C16 Records Officer** A31 Medical Superv isor C17 Clerk** A32 Barangay Health Official** C18 IT Sales Clerk** A33 Hospital Manager C19 Security Officer** A34 Laboratory Utility ** C20 Sales Promo** A35 Caregiv er** C21 Warehouse Superv isor** Medical Tourism /Wellness A36 Cosmetic Surgeon A37 Dermatologist A38 Orthopedic Doctor A39 Herbologist A40 Chiropractor A41 Optical Aide** A42 Nursing Aide** A43 Spa Aide** A44 Gy m Instructor** A45 Medical Secretary ** A46 Sales Representativ e** D. PROFESSIONAL SERVICES D1 Legal-Judge D2 Law y er D3 Clerk of Court D4 Legal Assistant** D5 Legal Secretary ** D6 Clerk** D7 Pre-School Teacher D8 Teacher Aide** D9 Elementary Teacher D10 High School Teacher
59
TDPU-pjdc/7/16/12
60
NCAE Post-Evaluation Questionnaire Checklist for Division Testing Coordinator and the Private School Supervisor
61
2013 NCAE Post-Evaluation Questionnair e Checklist for the Division Testing Coor dinator and the Pr ivate School Super visor Directions: The following are the six (6) major components of the NAT administration. I. II. III. IV. V. VI. Preparation of Enrolment Data Delivery of Test Materials Pre-Test Concerns Test Administration Phase Post-Test Administration Concerns Retrieval of Test Materials
II.
Delivery of Test Materials (TMs) Salient information about the Forwarder Take note on Date and Time on Forwarders delivery of the TMs as well as the staff at the D.O. who received the them Evaluate the Forwarders performance Inform the next Division to receive the TMs from the Forwarder Get from Forwarders contact number and the tentative date of the retrieval of TMs Packing Guide Study the Packing Guide to check the sufficiency of TMs Distribution of TMs to Testing Centers Distribute the TMs in the morning of Examination Day to nearby schools. A day before the Examination Day to far school.
There are activities/indicators subsumed in the components. Check () the box immediately after an activity/indicator was satisfactorily accomplished; otherwise, leave the box empty. For items that need details/explanation for the activities, provide the data in the spaces provided therein. I. Enrolment Data Prepare 4 sets of enrolment data in 4 CDs and 4 sets of printouts (using July 30, 2012 as basis) Elementary Level 1. Grade 3 (only public schools but including MADARIS schools) 2. Grade 6 Secondary Level 3. Year 3 4. Year 4 The following indicators considered in the preparation: Use only Excel Program No gender segregation Group schools by municipality (not alphabetically listed) Integrate the list of private schools in the listing by municipality Exclude in the list of Private Schools Operating without Permit Group the municipalities by congressional districts Review very well the list before the submission Submit the enrolment data in soft and hard copies during the NCAE orientation
III.
Pre-Test Concerns Information Dissemination Inform examinees through School Heads to bring their school ratings in the previous year in Science, Math, English, Filipino and Araling Panlipunan; and their LRN; likewise, they should have a copy of their Region and Division Codes; and the School ID Inform School Heads that the list of examinees should be alphabetically arranged schoolwide; all males first then the females; except on sections for Engineering and Science Education Program (ESEP) where the examinees have to be grouped together in the same examination room Remind the REs to check on the identity of the examinee
62
IV.
Test Administration Phase Require each REs to count the number of Test Booklets while the plastic bags are still sealed in the Distribution Room Make sure that no REs was caught reading the items of the Test Booklet Insures that the REs adhere to the contents of the Examiners Handbook Require the REs to keep custody on the TBs and Scannable Answer Sheets Require the REs to put the used Scannable Answer Sheet in the original plastic bags
I.
Retrieval of Test Materials Inform the Forwarder that all TMs are ready for pick-up Evaluate the Forwarders performance Send to NETRC the Evaluation Sheet on Forwarders performance
V.
Post Test Administration Concerns Require that all ETREs are sealed by the REs before proceeding to the Distribution Room Count all the Test Booklets per pack before putting them back to original boxes Make sure that Form 5 is placed in box #1 of the Division Boxes for Test Booklets Make sure that Form 6 is placed in box #1 of the Division Boxes for ETREs and CETREs Make sure that there are no Scannable Answer Sheets inserted in some TBs Insure that all the TBs were all retrieved Make sure that the large replicas of the Name Grid and Time Allocation by Subject Area are stored in the Testing Center for future use Make sure that the Examiners Handbooks are stored in the Division Office
63
Good Practices as Reflected in a School Culture

Region, Division Codes and School ID
64
Posting permanently in every classroom (near the chalkboards) the information on Region and Division Codes and the School ID Learner Reference Number The LRN is used by the examinee in any form of school and classroom-based assessments; internalizing this practice not only during national examinations
THANK YOU!
65
The Testing Staff at the Division Level

Division Level SDS* DTC PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator Room Supervisors
RE
RE
RE
RE
RE
66
*Assignment of the testing staff shall be done by the SDS.
Insufficient number of private school teachers to serve as REs in public schools

1. For divisions with only few public and
private high schools, elementary school teachers from public schools may serve as Res. 2. Teachers from big schools may be dispersed in small private schools. 3. Other public school teachers from the other districts may serve as RE when there is insufficiency of private school teachers.
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The Testing Staff and Their Roles
The Schools Division Superintendent (SDS)

The Schools Division Superintendent (SDS) shall: be responsible for the smooth conduct of the test in the division 2. assign one of the division supervisors as Division Testing Coordinator 3. designate Room Examiners who are reliable, competent, experienced in the conduct of NCAE and have no history of lost Test Booklets (TBs) 4. remind PSS to manage tardiness of some private school teachers on examination day.
1.
68
The Division Testing Coordinator

1.
2. 3. 4.
5.
6. 7.
69
Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines. On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience. Orients the SHs or STCs prior to test administration. Maintains the security and confidentiality of test materials received from the NETRC through a courier. Issues an Oath of Confidentiality for the SHs on this regard. Examines the packing guide of TMs upon receipt. Notifies NETRC on the condition of TMs received. Accounts all the TMs before final packing.
The Private School Supervisor

1. 2.
3.
4.
5.
6.
7.
Disseminates information regarding the NCAE and DepEDs latest issuances on it to private schools in the division. Coordinates with private school principals regarding the conduct of the exam to its target clientele; formulates an agreement with the SH regarding proper test administration. Checks closely if private schools operating without permit were included vis--vis the official list from the region. The said schools should be excluded. Likewise, make sure schools with permit are still operating. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the preparation of TMs. Assists the DTC in the echo-orientation in the Division Level for private schools.* Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs. Oversees the conduct of the test in private schools.
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*No extra funding from NETRC is provided for this activity.
Guidelines in the Preparation of Enrolment Data

1.
2.
3.
4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
Four (4) sets of enrolment data must be prepared and submitted: - Elementary level covering Grades 3 and 6 - Secondary level covering Year 3 (BEC) and Year 4 (BEC); Enrolment data must be in 4 CDs one for each grade/year level (G3, G6, Y3 and Y4). The enrolment data should be based on July 30, 2013 as bases (end of July every SY); Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF, JPEG file) will be returned to the DTC; Provide only the total enrolment per school. DO NOT provide subtotals for each curriculum program in a certain school. NO gender segregation; To facilitate the delivery and retrieval of TMs, integrate the list of private schools into the public schools listed by municipality; Group schools by municipality and NOT by alphabetical order; Provide data by legislative district; NOT by school district; Lone Congressional District is the only district in the province, while First District is a part of a large province having more than one constituency; Private schools are NOT included in NAT-G3 except for the Private MADARIS elementary schools; Enrolment data sent thru email and fax will NOT be accepted. The enrolment data will be submitted during the NCAE orientation; and Review carefully each school entry in the list before submission.
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Matrix 1. Enrolment Data for the Elementary Level
School Region Division Municipality/ District Region Code Division Code Legislative District Type (Public or Private) School ID School Name G3 SY Enrolment
Notes: 1. Only Grade 3 enrolment for public elementary schools shall be included in the list except for private Madaris Schools. 2. Another set of enrolment data for Grade 6 using the same format
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Matrix 2. Enrolment Data for the Secondary Level

School Region Division Municipality/ District Region Code Division Code Legislative District Type (Public or Private) School ID School Name Y3 SY Enrolment
1. Year 3 (BEC) shall be included using the same format. 2. Another set of enrolment data for Year 4 using the same format.
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An Example on the Preparation of Enrolment Data for Grade 3 and Grade 6

NAT G3 & G6 (SY 2008-2009) ALLOCATION
Division: Batac City Region I I I I I I I I I I I I I I I I I I I I I I I I I I I Division BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY Municipality/ District Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Reg A A A A A A A A A A A A A A A A A A A A A A A A A A Div A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 LD 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Sch Type PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PRIVATE SchID 100075 100076 100077 100078 100079 100080 100081 100082 100083 100084 100085 100086 100087 100088 100089 100090 100091 100092 100093 100094 100095 100096 100097 100098 100099 150010 400010 School Catalina Acosta Mem. School Colo-Mabaleng ES Cumcumraas PS M. Marcos Memorial ES Magnuang ES Maipalig-Quirion ES Naguirangan-Capacuan ES P.Q. Pimentel ES (Cubol) Parangopong ES Payao ES Quiling ES Sumader ES Tabug ES B. Macadaeg Mem. ES Baay ES Baligat ES Baoa ES Bi-lloca ES Biningan ES Camandingan ES Dariwdiw ES Hilario Valdez Mem. ES Nagbacalan ES Rayuray ES San Mateo ES Baoa East ES Immaculate Conception Aca. 2009-2010 Enrolment G3 G6
74
Note: Prepare another enrolment data for Year 3 and Year 4 (BEC) using the same format; separately for the two year levels.

2 - 2013 NCAE Test Admin Guidelines-Dr. Fernandez

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2 - 2013 NCAE Test Admin Guidelines-Dr. Fernandez

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DEPARTMENT

The 2013 NCAE Test Administration Guidelines

Responsibilities of the Testing Staff

The Chief Examiner School Head of the Testing Center

The Room Examiner

The Room Supervisor

The School Testing Coordinator

Orientation at the Division Level

must be provided to School Heads to save printing cost.

The Enrolment Data, School ID and Learner Reference Number

Guidelines on the Use of School IDs

recognized by the Department;

Guidelines on the Use of Learner Reference Number (LRN)

the Office of the Planning Service, DepED Central Office.

the examinees AS , Form 1, List of Examinees to be posted at the door.

Test Administration Guidelines

Test Administration Guidelines with Difficulties to be followed by the Testing Staff

Board Displays : NCAE Coverage and the Name Grid

5 hrs. & 20 min.

Instructions for the Recording of Time

2. The recording of time is done by cluster of

Pretest : Entrance and Seating Arrangement

Pretest : Distributing and Checking the TBs and ASs

The Scannable Test Materials

NCAE Scannable Answer Sheet

EXAMINEE STUB LAST NAME FIRST NAME MI

LEARNER REFERENCE NUMBER (LRN)

SCHOOL SUBJECT GRADE

LOGICAL REASONING ABILITY

Rural How many are you in your class/section?

EXAMINEE'S DESCRIPTIVE QUESTIONNAIRE (EDQ)

NON VERBAL ABILITY

Out of School Youth?

NCR CAR ARM M

NAME OF SCHOOL SIGNATURE OVER EXAMINEE'S PRINTED NAME ADDRESS OF SCHOOL

If yes, what form of GASTPE?

YEAR THREE EXAMINEE NO. LAST NAME FIRST NAME MI

ANSWER FOR OIISSS:

D Not all all

NATIONAL CAREER ASSESSMENT EXAMINATION FOR YEAR THREE

NCAE School Header

NUMBER OF TEACHERS (S)

NUMBER OF TEACHERS (S)

TOTAL ENROLMENT as of July 30 (Y3) NUMBER OF ACTUAL EXAMINEES (Y3)

NO. OF TEACHERS WHO ARE MAJOR/MINOR IN (S)

NO. OF TEACHERS WHO ARE NOT MAJOR/MINOR IN (S)

PUPIL-TEXTBOOK RATIO PER SUBJECT AREA (Y3)

HIGH SCHOOL TYPE

PERCENTAGE RATE (Y3)

NO. OF TEACHERS BY GENDER MALE FEMALE

NUMBER OF CLASSROOMS (S) CHAIR

NUMBER OF CLASSROOM FURNITURES (S)

LONG TABLE W/ CHAIR

NUMBER OF GASTPE SCHOLARS (Y4) EVS ECS

ON AN ISLET WITHIN THE CITY PROPER OUTSIDE THE CITY PROPER

WITHIN THE TOWN PROPER OUTSIDE THE TOWN PROPER

IS YOUR SCHOOL CHILDFRIENDLY?

On Photocopied Answer Sheets

With _______Photocopied Answer Sheets

Information in the Answer Sheet: NCAE

replica) School Code (Region, Division, School ID)

of the handbook. Do NOT translate in local language/dialect.

subject test will end.

Page _ of __ pages

Solution/s made : _ Recommendation/s: ______________________

School ID: _ Type of School: ________________