Time Management

For students

July 13, 2009 1

Prof. V. Viswanadham
Time is Life Life is Time
L=T

July 13, 2009 2

 If
Time
Is
Wasted … ?

July 13, 2009 3

 VES
IMPRO

July 13, 2009 4

PLANNING TAKES TIME:

NOT PLANNING TAKES

July 13, 2009
RE
MO TIME
6
ESSENTIALLY . . .
TIME MANAGEMENT IS

1 st
THINGS 1
st
TIME IS UNCONTROLLABLE

WE CANNOT MANAGE TIME

WE CAN ONLY MANAGE OURSELVES &

OUR USE OF TIME

HENCE,

TIME MANAGEMENT IS
ESSENTIALLY
SELF – MANAGEMENT
I I
M 1. RELATIONSHIP
M 2. DEAD-LINE DRIVEN
P BUILDING
P 3. PLANNING PROJECTS
O
O R 4. RECOGNISING NEW 3. PRESSING PROBLEMS
R T OPPORTUNITIES 4. CRISES
T A
A N
N T
C
E 1. SOME PHONE CALLS
N 2. INTERRUPTIONS
2. SOME MAIL
O
3. SOME VISITORS 3. SOME REPORTS
T
4. PLEASANT ACTIVITIES 4. PRESSING MATTERS
I
M
P NOT URGENT
URGENT

URGENCY ~
Who is in charge of your future ?
MOTIVATE YOURSELF TO
BECOME :
• MORE ACTIVE
• MORE ENTHUSIATIC
• MORE PRODUCTIVE
• MORE CREATIVE
• MORE FOCUSSED
• MORE DISCIPLINED
• MORE EFFECTIVE
• MORE SUCCESSFUL

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July 13, 2009 11
 Goals No Goals

Plans No Plans

Actions No Actions

Results No Results

July 13, 2009 12

 Strategies
For
Managing
time

July 13, 2009 13

July 13, 2009 14
1. Before Dinner
prepare a TTBD list,
for the next day –
‘Things to be Done’
2. Mark the different items
A, B, or C –
indicating priorities
3. Sub-group accordingly and
indicate time –
beginning time
Time required
Time by which,
it must be completed
14.Keep different items,
required for the next day
ready and arranged
 Each morning
have another look at the TTBD List
at the things and items kept ready,
ensure that you can start your day
with CONFIDENCE,
SMILE,
OPTIMISM, AND A
WINNING ATTITUDE
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BEGIN your journey
 Get into
the habit of
thinking of your time
as a precious commodity.

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 If you find yourself
avoiding a task or activity,
face it head on
and get it over with.

July 13, 2009 18

 Make a habit of
periodically
reviewing
your habits.

July 13, 2009 19

 Be aware of the
damaging influence of
PROCRASTINATION,
DISTRACTIONS and
ATTRACTIONS
which all add up and lead to
SUBTRACTIONS OF YOUR TIME,
AND
CONTRACTION OF YOUR GOALS
July 13, 2009 20
 Take advantage of your
natural cycles,
i.e. BIOLOGICAL RHYTHMS.

Schedule
the most difficult activities
when you are at your best
July 13, 2009 21
 Learn to say

"NO"
to people,
including friends
and parents
July 13, 2009 22
 Avoiding time management

TRAPS
July 13, 2009 23
 myth
“Events
outside my power
control my life.”
July 13, 2009 24
 FACT
You always have
at least some control
over certain events in your life.

You and only you

have the responsibility
for exercising that control.
Make a point to learn
what you can control and
July 13, 2009 what you can’t. 25
 PRIORITIZATION
Developing

priorities
is critical to
time management
July 13, 2009 26
 GOAL - SETTING
Deciding

On your GOALS
is critical to
time management

July 13, 2009 27

 FLEXIBILITY
Provide enough room
in your schedule
to adjust your plans
for unexpected events.

You must create a

CUSHION
of extra time,
to meet the unexpected events.
July 13, 2009 28
 It is not enough to be busy.
The question is:
What are we busy about ?

- Thoreau

July 13, 2009 29

 Time Management
:
 Set Priorities
 Keep Desk Organized
for You
 Stay Focused
 Learn to Say “No”
 Control Interruptions
 Concentrate on Results
 Control Procrastination
 Make a Task List
 Plan Effectively
 Set Goals
 Make Schedules
 Meet Deadlines
 Be Decisive
 Stay Motivated
July 13, 2009 30
 Please refer
to a more detailed version
of Time Management.

Also refer to
Some Hints on
STUDY SKILLS

July 13, 2009 31

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Prof. V. Viswanadham ~ [040 – 2722 3383

July 13, 2009 33