ERP Concept, Project Module

&
Data-warehouse

Objective:
Facilitate the participants in understanding the
above through interactive session and to be able
to analyze various activities involved in a project
cycle

Building a New Electric World

 Agenda For The Day…

 Start 0900 hrs

 Tea Break 1000 hrs
 Refreshment 1100 hrs
 Lunch Break 1300 hrs
 Tea Break 1500 hrs
 End of Session 1600 hrs

ERP Concepts : Syed TAUQUEER

Project Module : Shahid ZUBAIR
Data-warehouse : S.Abdul Khader

2
 What is ERP?

 A Business Management Tool

 One Database (relational) used by all

 Contains several modules (integrated into one)

 Each Module consists of best practices

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 Different Modules – but integrated

Create Create Make the Procure Warehous Warehouse Manufacture Assemble Deliver
tender order design items e (in) (out) the order order order

Invoice After
order Sales Receivables

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 Tender Modules – but integrated
Create
tender

TENDERING PROCESS

Make optimum offers on-time for Pens in order

to get orders at the budgeted target margin

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 SO Module – but integrated

Create
the order

ORDER BOOKING PROCESS

Confirm to customer that Order is taken into

account
Declare the Order to the Organization in order to put
the means
to meet the contract at agreed conditions
(Comm,tech,logistics,financial)

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 Design Module – but integrated

Make the
design

DESIGN Process

Transform a Customer Specification into a

cost-effective, realistic,fully defined
solution agreed by the customer

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 Purchase Module – but integrated

Procure
components

PROCUREMENT PROCESS

Create and follow-up PO/WO in order to

cover the needs at the right date and the
lowest cost

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 Warehouse-In Module – but integrated

Warehouse-
in

WAREHOUSE - In Process

Receive, Inspect, Identify and Store

incoming Items in order to ensure
availability and quality of materials for
Production

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 Warehouse-out Module – but integrated

Warehouse-out

WAREHOUSE - Out Process

Issuance of the right material at the

right time to right place

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 Manufacturing Module – but integrated

Manufacturing
Process

FABRICATION PROCESS

Convert raw material into fabricated

components at the lowest cost,
at the expected quality level,
at the right time in order to satisfy
higher level needs

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 Assembly Module – integrated

Assembly
Process
PEN Assembly Process

Assemble point,body,refill and cap as

per the approved Design at the lowest
cost, at the right time in order to satisfy
customer order

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 SO/Del Module – but integrated

Deliver
order

DELIVERY Process

Deliver Pens ordered by the customer

as per the contractual terms at the right
time and in good condition

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 Invoicing(Finance) Module –
but integrated

Invoice
Order

CUSTEOMER INVOICE Process

To invoice customer as per the

contract conditions in order to
get paid on-time

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 Services Module – but integrated

After
Sales

AFTER-SALES Process

Ensure integrity and functionality

of supplied Pens after Delivery

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 Receivable (Finance) Module –
but integrated

Receive/
Follow-up
Payments
RECEIVABLE Process

Ensure Payments are received as

per the Payment Agreement with
the Customer

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SCALA Modules – in SCALA

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 Key Management Reports…!

Project – Project Review,Margin of the Projects

Sales Order – Monthly Booking, QOS – Order Lines

Logistics - Group Purchases/Non Group Purchases , Supplier QOS,

Stock Valuation - GIT,Raw Material, Finished Goods Stock

Finance – Receivables, Payables report, P&L, Balance Sheet,

Monthly invoicing
Manufacturing – Capacity Planning Report, QC Report etc

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 Problems taken care of …………….

 Availability check at the time of Accepting Sales order

 On-line Material Status & Shortages

 Productivity Enhancements

 Material Planning

 Customer Service
 Cash Management

 Inventory

 Quality

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 CONCLUSION…!

ERP is a business tool that management uses to operate the

business day-in and day-out.
It is usually comprised of several modules such as a financial
module, a distribution module, a production module etc.
Each of these modules share information that is housed within
the database structures.

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 ERP Flavors in the Market….

SAP , PeopleSoft, JD Edwards, Oracle, Scala

Market Share:
SAP remained the clear leader, with 25.1 percent of the
market. Oracle was a distant second with 7 percent, followed
by PeopleSoft, 6.5 percent; SAGE, 5.4 percent; and Microsoft,
4.9 percent. Microsoft, SAGE and SAP increased market
share slightly, while Oracle and PeopleSoft declined a bit.

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 Implementation –
The USA Principle
Understand, Simplify, Automate

Simplify Automate
Understand
Processes the
Existing
by Process
Practices
Eliminating waste

Diagramming Eliminating EDI

Story-boarding Combining ERP
Brain storming Rearranging

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 ERP Selection

 Check whether all functional aspects of your Business are covered

 Check whether all the business functions and processes are integrated
 Check whether all latest IT trends are covered
 Check whether the vendor has customizing & implementing capabilities
 Check the Service options available
 Check your purse & calculate ROI

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 Prepare Base for ERP

 Do not start without Management commitment

 Allocate sufficient funds
 Identify Core Project Team
 Select specialists from all functional areas
 Evaluate and select ERP package
 Evaluate Implementation Partner
 Make an Implementation Plan
 Present plan to Management Committee for sanctions
 Present plan to Employee groups for feedback/acceptability
 Plan for User Training
 Plan for Future upgrades

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 Define Requirements

 Determine the hardware required

 Analyze the existing Processes

 Fine tune the processes to be in line with those of ERP defined

 Analyze effect of system changes.

 Prototype and present

 Refine the prototype & freeze the specifications

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 ERP Implementation

 Commitment from Management

 Form a task force with personnel from all functional Areas

 Take care of Hardware requirements

 Step-by-step rather than big-bang introduction

 Be patient. ERP implementation takes Time

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Any Questions Please……….?