Workshop on Stock in Trade Physical Stock Taking & Valuation

Inventories
The following topics will be covered during the workshop: Definitions Financial statements assertion Methods of obtaining audit evidence Understanding of inventory system Physical inventories Valuation of inventories Presentation and disclosures Quiz and multiple choice questions

Definitions
Inventories are assets Held for sale in the ordinary course of business; In the process of production for such sale; or In the form of materials or supplies to be consumed in the production process in the rendering of services. Net realizable value Is the estimated selling price in the ordinary course of business less the estimated costs of completion and estimated costs necessary to make the sale. Fair value Is the amount for which an asset could be exchanged, or a liability settled between knowledgeable, willing 3 parties in an arm length transaction.

Financial statements assertion

Assertions about class of transactions and events for the period under audit Assertions about account balances at the period end Assertions about presentation and disclosure

Occurrencetransactions and Events that have been recorded have occurred and pertain to the entity Completenessall transactions and events that should have been recorded have been recorded Accuracyamounts and other data relating to recorded transactions and events have been recorded appropriately. Cutofftransactions and events have been recorded in the correct accounting period Classificationtransactions and events have been recorded in the proper accounts

Existenceassets, liabilities, and Occurrence and rights and equity interests exist Obligationsdisclosed Rights and obligationsthe entity events, transactions, and holds or controls the rights to other matters have occurred assets, and liabilities are the and pertain to the entity. obligations of the entity Completenessall assets, liabilities Completenessall disclosures that should have been included and equity interests that should in the financial statements have have been recorded have been included. been recorded Valuation and allocationassets, Classification and understandability financial information is liabilities, and equity interests are appropriately presented included in the financial statements and described, and disclosures at appropriate amounts and are clearly expressed any resulting valuation or allocation Accuracy and valuationfinancial adjustments are appropriately and other information recorded are disclosed fairly and at4 appropriate amounts

Audit procedures of obtaining audit evidence

Audit procedures of obtaining audit evidence Objective The auditor obtains audit evidence to draw reasonable conclusions on which to base the audit opinion by performing audit procedures: Methods
Inspection of records or documents

Inspection of tangible assets Observation Inquiry Confirmation Recalculation Re performance Analytical procedures
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INVENTORY SYSTEM
Purchase Requisition

Store Department

Yes Approval

Approval

Purchase Order Copy to Quality Control Report to

Finance / Store

Finance / Store

Goods Receipt Note

Prepared at department

store

for

issuance

to

next

Goods Issued to department (process)

relevant

Process

Additions

Labor and overheads

Goods issued to finished goods department

Packing

Warehouse

Sale Order

Description - Date of delivery - Quality

Delivery Note

Finance / warehouse

Invoice

Physical inventories
Objective of physical attendance Need for physical stock taking General audit procedures for stock take Audit procedures for physical stock taking Specific areas

Objective of physical attendance

The attendance at the clients physical inventory is now regarded as a compulsory procedure. The purpose of observing inventory is to determine that the clients procedure result in accurate count. The auditor will himself observe test count. The auditor information. will extract certain cut-off
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Need for physical stock taking

When inventory is material to the financial statements, the auditor should obtain sufficient appropriate audit evidence regarding its existence and condition by attendance at physical inventory counting unless impracticable.

If unable to attend the physical inventory count on the date planned, take or observe some physical counts on an alternative date and, when necessary, perform audit procedures on intervening transactions.
Where attendance is impracticable, due to factors such as the nature and location of the inventory, the auditor should consider alternative procedures.
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General Considerations for Stock Taking

In planning attendance at the physical inventory count or the alternative procedures, the auditor considers the following: The risks of material misstatement related to inventory. The nature of the internal control related to inventory. Whether adequate procedures are expected to be established and proper instructions issued for physical inventory counting. The timing of the count. The locations at which inventory is held. Whether an experts assistance is needed.
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Audit procedures for physical stock taking

After stock take

During the stock take

Before stock take

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Audit Procedures Before Stock Take

Responsibility The client has primary responsibility for planning and conducting the physical inventory. The presence of Auditor during this phase is important because of participation in the physical count. The auditor may carry out the following procedures before the stock take:
Date and time of inventory in consultation with client Locations of inventory in consultation with client Stocks held in bonded ware houses Methods of counting and recording Instructions to employees Determine materiality Need for expert Provisions for the following:
Receipts and dispatch of inventory during the count Segregation of inventory held for third party Physical arrangement of inventory 12

Audit procedures during stock take

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Audit Procedures During Stock Take

The main task is to ensure that the clients staff are carrying out their duties effectively. The auditor should: obtain cutoff numbers (last receiving number and last dispatch number) determine extent to which client counts would be tested. make two-way test counts from floor to sheet, and from stock sheets to floor. compare count with appears on inventory tag, sheet, bin cards, and also compare serial number and description, of the tags, sheets, bin cards. Make notes of all tags, sheets, bin cards that represents damaged stocks and slow moving items. examine source of stock sheet generation for work in process discuss with knowledgeable employee to review the estimated cost to complete related to labor and factory overheads. Make sure that inventory not owned by the client is not included in the stock sheets. If experts are used than observe the procedures performed by him.
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Audit procedures after stock take

Following are the procedures

The sheets shall be signed by all persons who were involved in the physical stock taking Ensure all inventory sheets are accounted for Ensure rough inventory sheets are retained Cut off testing of receiving and dispatch of documents Prepare reconciliations in order to reach at year end stock, if the physical stock tacking is performed before or after year end Document/ Inquire the observations/ discrepancies between physical and sheets provided noted during the course of physical stock take

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Specific Areas
Stocks held at third party 1. 2. Obtain direct confirmation As to the quantities. As to the condition of inventory. Depending on materiality of this inventory the auditor would also consider the following: The integrity and independence of the third party. Observing, or arranging for another auditor to observe, the physical inventory count. Obtaining another auditors report on the adequacy of the third partys internal control for ensuring that inventory is correctly counted and adequately safeguarded. Inspecting documentation regarding inventory held by third parties, for example, warehouse receipts, or obtaining confirmation from other parties when such inventory has been pledged as collateral.
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Specific areas
Stock in transit The auditor should verify through reviewing purchase invoices and subsequent status. Considerations to quarantine inventories Stock in bonded ware houses 1. Auditor obtain direct confirmation in writing, from custodian. 2. The auditor should also apply one or more of the following additional procedures: Review and test clients procedures for investigating the warehouseman and evaluating his or her performance. observe physical counts of goods, if applicable. if warehouse receipts have been pledge as collateral, confirm details of pledged receipts with lenders.

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Audit of Inventory valuation

Topics to Cover: - Definition of Inventories (Detailed) - Initial Recognition of Inventories

- Implications of ISA-500 (Audit Evidence) on audit of Inventories

- Subsequent Measurement of Inventories including different methods of Inventory Valuation - Other Matters which include Retail and Standard Cost Method of Inventory Valuation and special considerations related to Joint and By Product Costs.

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Definition of Inventory
Inventory includes: Inventories of Manufacturing Concern Assets held for sale in the ordinary course of business (finished goods); Assets in the production process for sale in the ordinary course of business (work in process); and Materials and supplies to be consumed in the production process (raw materials) or rendering of services. [IAS 2.6]. Inventories of Service Provider In the case of service provider, inventories include the costs of the services which consist primarily of the labor and other costs of personnel directly engaged in providing of the service, including supervisory personnel and attributable overheads for which the entity has not yet recognized the related revenue (see IAS 18 Revenue)

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Initial Recognition
Cost should include all: [IAS 2.10] Costs of purchase (including taxes, transport, and handling) net of trade discounts received; Costs of conversion (including fixed and variable manufacturing overheads); and Other costs incurred in bringing the inventories to their present location and condition. Inventory cost should not include: [IAS 2.16-2.18] Abnormal waste; Storage costs; Administrative overheads unrelated to production; Selling costs; Foreign exchange differences; and Interest cost.

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Cost Formulae
For inventory items that are not interchangeable, specific costs are attributed to the specific individual items of inventory. [IAS 2.23] For items that are interchangeable, IAS 2 allows the FIFO or weighted average cost formulas. [IAS 2.25]. The same cost formula should be used for all inventories with similar characteristics as to their nature and use to the enterprise. For groups of inventories that have different characteristics, different cost formulae may be justified. [IAS 2.25] The standard cost and retail methods (For Commercial Importers and Traders) may be used for the measurement of cost, provided that the results approximate actual cost. [IAS 2.21-22]

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Subsequent Measurement
Any write-down to NRV should be recognized as an expense in the period in which the write-down occurs. Any reversal should be recognized in the income statement in the period in which the reversal occurs. [IAS 2.34] What is NRV: NRV is the estimated selling price in the ordinary course of business, less the estimated cost of completion and the estimated costs necessary to make the sale. [IAS 2.6].

NRV = Estimated (selling pricecost to complete cost necessary to make sale)

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Particulars

Activity Based Costing Limited Finished Goods Physical Stock Sheet As at June 30 2005 Audit Tick Slow Moving/ Location Quantity Physical Damage/ of Item Held Count Obsolete W1-A 10,232 7,685 567 7,898 3,455 5,692 9,843 15,468 8,756 1,938 8,762 1,450 617 82,363 P S D O P P P P P P P P P P P P P 205 154 11 158 69 114 197 309 175 39 175 29 12 1,647

Audit Tick Slow Moving/ Damage/ obsolete S S D O D S O D S O D S O

Item - A Item - B Item - C Item - D Item - E Item - F Item - G Item - H Item - I Item - J Item - K Item - L Item - M

Audit Tick for Physical Verification Audit Tick for Slow Moving Stock Audit Tick for Demaged Stock Audit Tick for Obsolete Stock

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Particulars

Quantity Held 10,232 7,685 567 7,898 3,455 5,692 9,843 15,468 8,756 1,938 8,762 1,450 617 82,363

Average Cost 102.5 345.32 85.47 1257.63 628.82 419.21 314.41 251.53 209.605 179.66 104.80 69.87 52.40

Activity Based Costing Limited Finished Goods Stock Valuation Sheet As at June 30 2005 Estimated Estimated Estimated Total Selling Completion Selling Cost Price Cost Cost 1,048,780.00 2,653,784.20 48,461.49 9,932,761.74 2,172,555.83 2,386,143.32 3,094,713.02 3,890,604.17 1,835,301.38 348,183.85 918,279.51 101,309.08 32,331.57 28,463,209.15 117.88 397.12 98.29 1,265.70 723.14 482.09 361.57 245.35 241.05 206.61 120.52 80.35 60.26 2.36 7.94 1.97 25.31 14.46 9.64 7.23 4.91 4.82 4.13 2.41 1.61 1.21

Net Realizable Value 115.52 389.18 96.32 1,240.39 708.67 472.45 354.34 240.44 236.22 202.48 118.11 78.74 59.06

Total NRV 1,181,975.06 2,990,814.79 54,616.10 9,796,568.63 2,448,470.41 2,689,183.52 3,487,741.58 3,719,172.32 2,068,384.66 392,403.20 1,034,901.00 114,175.34 36,437.68 30,014,844.29

Lower of Cost/ NRV 1,048,780.00 2,653,784.20 48,461.49 9,796,568.63 2,172,555.83 2,386,143.32 3,094,713.02 3,719,172.32 1,835,301.38 348,183.85 918,279.51 101,309.08 32,331.57 28,155,584.20

Item - A Item - B Item - C Item - D Item - E Item - F Item - G Item - H Item - I Item - J Item - K Item - L Item - M

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Activity Based Costing Limited Provision for slow moving/ demaged/ obsolete stock As at June 30 2005 Slow Moving/ Amount Particulars Demage/ Average of Obselence Cost Provision Item Item Item Item Item Item Item Item Item Item Item Item Item A B C D E F G H I J K L M 205 154 11 158 69 114 197 309 175 39 175 29 12 1,647 102.5 345.32 85.47 1257.63 628.82 419.21 314.41 251.53 209.605 179.66 104.80 69.87 52.40 20,975.60 53,075.68 969.23 198,655.23 43,451.12 47,722.87 61,894.26 77,812.08 36,706.03 6,963.68 18,365.59 2,026.18 646.63 569,264

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Particulars

Location of Item W1-A

Activity Based Costing Limited Raw Material Physical Stock Sheet As at June 30 2005 Slow Moving/ Quantity Physical Demage/ Held Count Obselence 5,116 3,467 635 7,475 3,258 5,936 9,254 12,655 7,536 1,675 8,265 1,923 715 67,910 P S D O P P P P P P P P P P P P P 102 69 13 150 65 119 185 253 151 34 165 38 14 1,358

Audit Tick Slow Moving/ Damage/ obsolete S S D O D S O D S O D S O

Item - RM - A Item - RM - B Item - RM - C Item - RM - D Item - RM - E Item - RM - F Item - RM - G Item - RM - H Item - RM - I Item - RM - J Item - RM - K Item - RM - L Item - RM - M

Audit Tick for Physical Verification Audit Tick for Slow Moving Stock Audit Tick for Demaged Stock Audit Tick for Obsolete Stock

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Activity Based Costing Limited Raw Material Valuation As at June 30 2005 Particulars Quantity Held 5,116 3,467 635 7,475 3,258 5,936 9,254 12,655 7,536 1,675 8,265 1,923 715 67,910 Average Cost 51.25 172.66 42.74 628.82 314.41 209.61 157.20 125.76 104.80 89.83 52.40 34.93 26.20 Amount of Valuation 262,195.00 598,612.22 27,136.73 4,700,392.13 1,024,339.64 1,244,215.28 1,454,763.50 1,591,530.77 789,791.64 150,466.45 433,096.33 67,178.40 18,733.45 12,362,451.52

Item Item Item Item Item Item Item Item Item Item Item Item Item

RM RM RM RM RM RM RM RM RM RM RM RM RM

A B C D E F G H I J K L M

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Activity Based Costing Limited Provision for slow moving/ demaged/ obsolete stock As at June 30 2005 Slow Moving/ Amount Particulars Demage/ Average of Obselence Cost Provision Item Item Item Item Item Item Item Item Item Item Item Item Item RM RM RM RM RM RM RM RM RM RM RM RM RM A B C D E F G H I J K L M 102 69 13 150 65 119 185 253 151 34 165 38 14 1,358 51.25 172.66 42.74 628.82 314.41 209.61 157.20 125.76 104.80 89.83 52.40 34.93 26.20 5,243.90 11,972.24 542.73 94,007.84 20,486.79 24,884.31 29,095.27 31,830.62 15,795.83 3,009.33 8,661.93 1,343.57 374.67 247,249.03

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Activity Based Costing Limited As at June 30 2005 Stock in Trade: Finished goods Work in progress Raw material Less: Provision 2005 28,155,584 14,556,654 12,362,452 55,074,690 569,264 54,505,426 2004 26,344,876 16,765,489 10,982,345 54,092,710 54,092,710

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Presentation and Disclosure of Inventories under Fourth Schedule and IAS-2

IFRS Accounting policy for inventories. Carrying amount, generally classified as merchandise, supplies, materials, work in progress, and finished goods Carrying amount of any inventories carried at fair value less costs to sell Amount of any write-down of inventories recognized as an expense in the period Amount of any reversal of a writedown to NRV and the circumstances that led to such reversal Carrying amount of inventories pledged as security for liabilities Cost of inventories recognized as expense (cost of goods sold) Fourth Schedule Stock in trade distinguished between appropriate classifications. Provision, if any, made for diminution in the value of or loss shall be shown as a deduction from the gross amount.

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Multiple Choice Questions

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Multiple Choice Questions

Which of the following analytical procedures is most applicable to inventory?
a. Comparison of sales of current and prior years. b. Comparison of gross profit ratios of current and prior years. c. Comparison of marketing expense with budget. d. Comparison of ratios of sales to accounts receivable of current and prior years. Solution b Reason Because the amount shown for inventory affects cost of sale and the gross profit ratio, fluctuations in this ratio are investigated in connection with the 32 audit inventory.

Multiple Choice Questions

The inventory observation provides least evidence of a. Presentation c. Valuation b. Existence d. Rights Solution A Reason Observation of inventory on hand provides little evidence about the classification of inventory.
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Multiple Choice Questions

The observation of inventories is a(n) a. Generally accepted auditing standard. b. Generally accepted auditing procedure c. Alternative auditing procedure. d. Optional auditing procedure. Solution b Reason Observation of inventories is a procedure, i.e., an act to be performed.
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Multiple Choice Questions

During an inventory observation auditors normally record certain of their test counts to
a. b. c. d. Be used in compiling the clients inventory. Check the accuracy of the clients account. Compare with the final inventory listing. Test the clients counting procedure.

Solution c Reason Recorded test counts are compared with the clients final inventory listing to provide assurance that the clients counts were not changed between the time they were made and the time the final inventory listing was prepared.
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Multiple Choice Questions

During an inventory observation an auditor may detect absolute items by all of following except
a. Observing unusual amounts of rust or dust. b. Observing items with prior year inventory tags. c. Computing gross profit ratios. d. Inquiry of plants personnel. Solution C Reason The gross profit ratio will not detect absolute goods in inventory although other ratios such as inventory turnover will.
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Multiple Choice Questions

To test the receiving cut off auditors record the last several numbers of documents used prior to the taking of the inventory. These documents are
a. Vendor invoices. b. Purchase orders. c. Receiving reports. d. Purchase requisition Solution c Reason Receiving reports are used to test the receiving cut off.
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Multiple Choice Questions

In performing an inventory receiving cut off test, an auditor determines that an item was received and counted on 12/31/X3 (the audit date), but the purchase was not recorded until 1/4/X4. The effect of this to
a. b. c. d. Overstate inventory and accounts payable. Understate inventory and accounts payable. Overstate inventory and understate accounts payable. Overstate net income and understate accounts payable. Solution d Reason The inventory count generated an entry debiting inventory (because inventory was physically on hand but not recorded on the books) and crediting cost of sales (inventory overage). The credit to cost of sales should have been to accounts payable.
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Multiple Choice Questions

In which of the following types of inventories would an auditor be least likely to need the assistance of a specialist to determine existence?
a. Baked goods b. Coal Pile c. Precious gems d. Art work Solution a Reason The auditor could evaluate baked goods, but would need a surveyor for the coal pile and appraisers for the gems and art work.
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Multiple Choice Questions

The most important objective in the audit of current liabilities is
a. Existence b. Completeness c. Valuation d. Presentation and disclosure. Solution c Reason Unrecorded items constitute the auditors man risk when auditing current liabilities.
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Multiple Choice Questions

In determining which accounts payable to select for confirmation, an auditor is most likely to pick
a. b. Accounts with the largest balances to obtain dollar coverage. Major vendors and suppliers regardless of the amount of the balances. c. Accounts with debit balances. d. Any account with zero balance. Solution b Reason Because the auditor is primarily concerned with the completeness assertion, he or she sends confirmations to vendors that should have large balances (the major vendors).

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Multiple Choice Questions

The review of subsequent disbursements covers the period ending on the
a. Audit Date b. Bank cut off statement. c. Last day of field work. d. Day of delivery of audit report Solution c Reason The auditors are in the clients office through the last day of field work, and this is the date trough which the review of subsequent disbursements is performed.

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Multiple Choice Questions

In the audit of accrued liabilities an auditor finds that the only recorded accrual is for payroll. This suggests that another accrual is needed for
a. Vacation pay b. Profit sharing c. Executive salaries d. Payroll taxes Solution d Reason The client should have accrued payroll taxes applicable to the accrued payroll.

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Multiple Choice Questions

An auditor testing pricing of inventory for a client that uses a job-order cost system would review
a. Categories of cost flowing through the control accounts. b. Accumulations of cost by cost centre. c. Standard cost buildups. d. Variation between actual and projected cost. Solution a Reason The auditor would review costs in the direct labor, material, and overhead control accounts.

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Multiple Choice Questions

Goods were received on December 29 and counted during December 31 physical inventory. The transaction to record the purchase was recorded January 3. Which of the following entries will the auditor purpose?
a. Debit inventory and credit accounts payable. b. Debit inventory and credit purchases. c. Debit cost of sales and credit accounts payable. d. Debit cost of sales and credit inventory. Solution c Reason Cost of sales was credited in the entry to record the physical inventory counts, but the entry should have been to accounts payable.

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True and False

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True and False

The taking of an accurate physical inventory is a generally accepted auditing procedure. F The observation of the physical inventory is a generally accepted auditing procedure.

Before the start of the inventory, the auditor should review the clients inventory instructions. T
The auditor tests a clients inventory cut off to determine that physical items and their related costs are treated in a consistent manner. T The objective of a receiving cut off test is to determine whether items that are received near the end of the year and included in inventory also are recorded as purchases and accounts payable. T The test of inventory pricing in a job-order cost system usually involves a review of the flow and accumulation of costs by cost centre for the major products. F The review of costs by cost centre is performed when auditing a process cost system
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True and False

If a product is counted quarts and priced in gallon, inventory will be understated. F Inventory will be overstated, not understated. The auditor would perform more extensive inventory cut off procedures where there is a separate receiving department and renumbered receiving reports are used ten where such controls do not exist. F The auditor would perform less extensive inventory cut off procedure in this case. The auditor seldom finds amounts recorded as liabilities that are not liabilities, but unrecorded liabilities are not unusual. T Confirmation of accounts payable is a generally accepted auditing procedure. F Although confirmation of accounts payable is common practice, it has not been designated as a generally accepted auditing procedure An account payable confirmation may shown an amount different from the clients books, but both may be correct. T An advantage of using the review of subsequent disbursements in the audit of accounts payable is that provides much broader account coverage than would be practicable with confirmations. T A good starting point in a search for unrecorded accrued liabilities is the clients expense accounts T

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