Training Course on MS Word & PowerPoint

NCRD

Word Course (Lecture 1)

Engr. Mansoor-Ul-Hassan Siddique

Assistant Director (IT & CC) Pakistan Engineering Council-- PEC Reg. #: ELCTRO/11087 International Association of Engineers-- IAENG Membership # 10478

International Patent Papers

Ground Penetrating Radar Publish [Patent No 610-102] (http://www.wseas.us/books/2009/ningbo/MABE.pdf) in RECENT ADVANCES in MATHEMATICAL BIOLOGY and ECOLOGY which is Proceedings of the 5th WSEAS International Conference on MATHEMATICAL BIOLOGY and ECOLOGY (MABE09). Ultrasonic Radar and Its Applications [Patent No 618-388] (http://www.wseas.us/books/2009/moscow/AIC.pdf /) acceptance of your paper in the SPRINGER VERLAG BOOKS and WSEAS Conference Proceedings of AUGUST 2009 (AIC, ISTASC, ISCGAV / BEBI / FMA and HTE) Moscow, Russia, August 20-22, 2009 as well as in the ISI (Web of Knowledge) Books Proceedings and Journals.

Create your first document

Introduction 1) What is the Microsoft Word? 2) What is the Standard Bar/ Formatting Bar/ Drawing Bar 3) Page set up (Margin, Choose the paper size, Paper Orientation) 4) Choose the Fonts style, Font size, and Font colors, Bold, Italic and Underline 5) Spacing/ Paragraph Adjustment 6) Explain detail the Formatting Bar 7) Explain detail the Standard Bar 8) Explain detail the Drawing Bar

Microsoft Word 2003

1) What is Microsoft Word?

Microsoft word is a word processing tool that helps you to create professional quality documents and share information in print, e-mail, and on the Web. You can include text, data and graphics. This application allows you to create just the style and type of wordprocessed documents you need.

 Starting Microsoft Word

1. Click the Start button on the Task Bar 2. Point mouse pointer to Programs and to 3. Microsoft Office and 4. Microsoft word 5. Click the left mouse button once. 6. A window with a blank document named Document1 appear.

2 1

(1) Title Bar

Microsoft word screen

(3) Standard Toolbar (4) Formatting Toolbar

(13) Close Button

(14) Maximum/Restore Button (15) Minimum Button

(2) Menu Bar

(5) Horizontal Ruler (7) Cursor (or) Insertion Point

(11) Print Area

(10) Vertical Scroll Bar (6) Vertical Ruler

(8) View

(9) Horizontal Scroll Bar

(12) Status Bar

2) What is the Standard Bar/ Formatting Bar/ Drawing Bar

Microsoft word has a number of toolbars as seen in [Figure ]. To display or hide toolbars: 1. Go to View menu and select Toolbars command from the drop down menu, which will display the submenu or Click right mouse button on any toolbar. Select the toolbar you wish to display or hide by clicking on it. Toolbars with mark indicate that these toolbars are currently displayed.

2.

3) Page Set Up (Margin, Choose Orientation, Paper Size)

To Change Margin
1. 2. 3. 4. Click on the File menu Click Page Setup Click the Margins tab. Under Margins, select the options you want. 5. Under Orientation, click on Portrait or landscape. 6. Click OK button.

3) Page Set Up (Margin, Choose Orientation, Paper Size)

To Change Paper Size 1. 2. 3. 4. Click on the File menu Click Page Setup Click the Paper tab. Under Paper size, click on dropdown list button to choose paper size. 5. Click OK button.

4) Choose the Fonts style, Font size, and Font colors, Bold, Italic and Underline
1. Select the Text. 2. Click on right mouse button. 3. Choose Font 4. Choose require style. 5. Press ok button.

Character spacing
1. Select the text 2. Right click on the text 3. Choose Font 4. Choosing Character Spacing 5. Select Spacing 6. Select Position 7. Press OK button.

5) Spacing/ Paragraph Adjustment

1. Click Format Menu

2. Choose Paragraph
3. Select Alignment 4. Choose require Spacing 5. Choose Line Spacing 6. Press OK button.

6) Explain detail the Standard Toolbar?

Paste Copy Save Print Redo Cut Undo Open Spelling & New Grammar Print Preview

The Standard Toolbar displays buttons as shortcuts for the things you are most likely to do every time you start Microsoft Word.

7) Explain detail the Formatting Toolbar?

Style

Font

Font Size

Left Right Bullets Highlight Center Underline Numbering Outside Italic Line Spacing Border Bold Justify Increase Font Indent Color

The Formatting Toolbar includes buttons as a shortcuts way of doing formatting to text and paragraph.

8) Explain detail the Drawing Toolbar?

Select Objects

Word Line Line Arrow 3D Color Style Style Style Arrow Oval Art Insert Line RectangleText Font Dash Shadow Clip Art Fill Box Rotate Color Color Style Style

Insert Picture

The Drawing Toolbar buttons used to draw shapes, insert Word Art, text box and apply effects.

Moving Cursor Around The Document

USING MOUSE POINTER I USING KEYBOARD KEYS
Press these keys Right arrow () Left arrow () Up arrow () Down arrow () <Ctrl><Right arrow ()> <Ctrl><Left arrow ()> <Page Up> <Page Down> <Ctrl><Home> <Ctrl><End>

Position the mouse pointer at the new location and click. The cursor moves to the new location.

To move One character to the right One character to the left Up one line Down one line Beginning of next word Beginning of current or previous word Previous screen Next screen Beginning of the document End of the document

How to select the Text

To Select Any amount of text Do This Click and drag over the text.

A word
A graphic A line of text Multiple line of text

Double click the word or place cursor anywhere in the word.

Click the graphic. Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then click. Moves mouse pointer to the left of the line it changes to a right pointing arrow, and then click and drag up or down.

A sentence
A paragraph

Hold down <CTRL> key, and click anywhere in the sentence.

Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click or triple click anywhere in the paragraph. Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then double click and drag up or down. Click at the start of the selection, scroll to the end of the selection, and then hold down <SHIFT> key and click at the finishing point. Moves mouse pointer to the left of the line until it changes to a right pointing arrow, and then triple click.

Multiple paragraph A large block of text An entire document

DESELECTING TEXT/OBJECTS

USING MOUSE: To deselect any amount of text or objects you have selected, just click anywhere on the document. USING KEYBOARD: To deselect any amount of text or objects you have selected, just press one of the arrow keys.

Opening Documents
1. Click File menu and choose Opencommand. Open dialog box will appear. 2. Locate the file you are looking either under Look in: drop down box or Places Bar. Use Search command under TOOLS button to search if youre not sure the location or exact file name. 3. Click OPEN button.

Closing A Document
1. Click File menu and choose Close command. 2. If unsaved changes have been made to your document, Microsoft Word will prompt a dialog box as shown in figure and you have a chance to save the document prior to closing.

 TO COPY TEXT/GRAPHICS 1. Select the text or graphics you want to copy. 2. Click Copy button on the standard toolbar. Now the copied item is placed on the Clipboard. 3. Move cursor to the position where you want to paste. 4. Click Paste button on the standard toolbar to paste the copied item.
1. 2. 3. 4.

TO MOVE TEXT/GRAPHICS Select the text or graphics you want to move. Click Cut button on the Standard toolbar. Open the document in which you want to paste and position the cursor at the appropriate place Click Paste button on the Standard toolbar.

TO MOVE TEXT/GRAPHIC WITH DRAG & DROP METHOD 1. 2. 3. Select the text or graphics you want to move. Click and drag the selected text or graphics to where you want to move it. Leave mouse button.

TO COPY TEXT/GRAPHIC WITH DRAG & DROP METHOD

1. 2.

3.

Select the text or graphics you want to copy. Hold down <CTRL> key as you click and drag the selected text or graphics to where you want to copy it. Leave mouse button.

TO DELETE TEXT/GRAPHICS
1.
2. 3. 4.

Select the text or graphics you want to delete. Press <DELETE> key Use <BACKSPACE> key to delete one character to the left. Use <DELETE> key to delete one character to the right.

Saving Document
Saving An Unnamed Document
1. Click File menu and choose Save command. Save as dialog box will appear as shown in figure. 2. Type the name of the document in the File name text box. The document name can be as long as 255 characters, but its advisable to make it short for easy reference and identification.
a. To save the document in different folder or drive, choose different folder or drive form Save in: drop down box or click a different folder at Place Bar column. b. To save the document in a new folder, click Create New Folder button. c. For more option on saving, click Tools drop down menu on the Save As dialog box.

3. Click SAVE button.

(3) How to write the Leave Letter

AUNG KAUNG MYAT PASSPORT NO. 271768 MYANMAR CITIZEN No. 9, USJ 10/9A SUBANG JAYA 56100 KUALA LUMPUR.

MARCH 8, 2009
ABC (M) SDN BHD WISMA FOREVER, NO. 25, JALAN JEJAK 3, TAMAN MALURI 55100 KUALA LAUMPUR. ATTN :MR Tan. Dear Sir, APPLICATION FOR UNPAID LEAVE FOR THREE (03) MONTHS ______________________________________________________________________________ I, AUNT KAUNG MYAT (Passport no. 271768) would like to apply for three (03) months unpaid leave to return to my country (MYANMAR) to see my parents. Hope you will kindly approve my unpaid application for the period from March 2,2009 to June 2, 2009 both date inclusive. Truly yours,

Aung Kaung Myat

Exiting/Quitting Microsoft Word

1. Click File menu and select Exit command. 2. If unsaved changes have been made to your documents, Microsoft Word will prompt a dialog box and you have a chance to save the document prior to exiting.