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My SAP ERP

Cathy Soulire, CA Richard Marcoux, CA, CMA, CISA, PMP


Rencontre ASUG 22 septembre 2006

Ordre du jour
Introduction (15 min) Dmystification de My SAP ERP Quest-ce que mySAP ERP mapporte de plus? (60 min) Exemples de nouveauts New GL (5.0)

Rgularisation manuelle (5.0)


Financial supply chain management (5.0) Gouvernance corporative (MIC et AIS) (My SAP ERP) Express planning (My Sap ERP 2005) Autres (closing cockpit, rconciliation inter-socit) Questions (15 min)

Introduction
Introduction (15 min) Contexte daffaire/ vision SAP Infrastructure Nouveauts applicatives Explication contractuelle de My SAP ERP

Explication des versions

Le March
Faces

in 2003 deepest recession since the depression ~240.000 bankruptcies in Western Europe Financials scandals due to a lack of transparency and control

Demands.
Increased visibility and control Decreased cycle times Improved forecasting accuracy and timeliness

Rewards...

Superior strategy Greater transparency and compliance Reduced costs Increased efficiency
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volution de contexte daffaires


Accent sur les processus daffaires internes Coopration entre les entreprises Imbrication des processus daffaires

Rduction des cots et de lefficacit travers lintgration des processus daffaires

Augmentation de la coopration travers la chane dapprovisionnement

Ajout de valeur travers la coopration avec la communaut daffaires

La rvolution Internet
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Infrastructure

A New Wave of Information Technology

Business Requirements

SAP R/2

SAP R/3
Adaptable business

mySAP ERP
Service-Oriented Architectures

Leverage

Strategic Value

Integrated processes

Client/Server

Replace

Architecture

Centralized Computing

Efficiency & Control

Automation
Advancement in Technology
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SAP NetWeaver
La plate-forme dapplication et dintgration ouverte pour une rduction du cot total de possession!

SAP NetWeaver
Intgration des individus

Mission critique: La force


et lexpertise SAP

Accs multi-canaux
Atelier pour applications composes Portail Collaboration Gestion du cycle de vie

Cot de possession rduit: Technologie pr-

Intgration de linformation

Intlligence daff.

Gestion des connaissances

intgre et prte utiliser. Rutilise les investissements existants et les amliore.

Gestion des donnes matres


Intgration des processus

Complte: Fondation pour


servir tous les besoins applicatifs.

Hub dintgration

Gestion des processus

Ouverte: Extension et

Plate-forme dapplications

intgration des systmes SAP et non-SAP rendues faciles.

J2EE (Java)

ABAP

Abstraction (BD et systme dexploitation)

Nouveauts applicatives

mySAP ERP Exemples de nouveauts

Biller direct (FSCM) New general ledger RFID enabled scenarios Internet sales Product Modeling Performance management Industry support New collaboration options

Diffrentiation Productivit

Role-based functionality Self Services - MSS / ESS Travel management Mendocino E-Recruiting / Learning Self-Service Requisitioning

mySAP ERP
ESA Enablement Open technology platform Guided procedures Adobe forms Knowledge management Portal Mobile scenarios

Analytics Insight Strategic Enterprise Management Corporate governance Sarbanes Oxley

Flexibilit

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Entente contractuelle

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La transition mySAP ERP Contexte des licences/contrats


Le contrat mySAP Business Suite
Le contrat mySAP Business Suite

(anciennement mySAP.com contract)


inclut les fonctionnalits suivantes mySAP ERP, SCM, CRM, PLM, et SRM, et SAP NetWeaver. >Disponibles aux clients existants et les nouveaux clients<

Le contrat mySAP ERP

Le contrat mySAP ERP


inclut les fonctionnalits de commerce lectronique, analytiques, ressources humaines SAP NetWeaver. >Disponibles aux clients existants et les nouveaux clients<

Le contrat SAP R/3

Le contrat SAP R/3


inclut les fonctionnalits de SAP R/3 et SAP R/3 Enterprise. > Disponibles aux clients existants seulement<

Les options de licences


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La solution mySAP ERP


Composantes
Ventes Internet

Description
Catalogue de produits Libre-service pour le client Commande / soumission B2B et B2C

Ressources humaines

SAP HR

Administration RH Gestion des bnfices Gestion de lorganisation Gestion des temps Rapport lgal Formation et vnements Qualification du personnel et son dveloppement

Enterprise Portal SAP EP Business Intelligence & Warehouse SAP BW Strategic Enterprise Management SAP SEM

Gestion du contenu Gestion des documents Gestion de la connaissance Systme dcisionnel (Business Intelligence) Outils de gestion pour l'entreposage de donnes Gestion stratgique de lentreprise Gestion de la performance Consolidation financire Planification daffaires Relation avec les actionnaires

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Scnarios avec mySAP ERP


Cible : Client avec un scnario Business Intelligence inclus dans mySAP ERP
Aujourdhui :
Aujourdhui :

Client - SAP R/3 4.6C seulement Option A : Option B : Option C :

SAP R/3 4.6C

SAP R/3 4.6C


Aucun

SAP BW 3.5
Instal. et implan.

SAP R/3
Enterprise MAJ

SAP BW 3.5
Instal. et implan.

SAP ECC SAP BW


MAJ et implan.

+ Aucun impact sur SAPR/3 + Rapide implantation de SAP BW

+ Ajouts avec SAP R/3 Enterprise + Version supporte moyen terme avec SAP R/3 Enterprise - Effort de conversion plus important

+ Ajouts avec SAP ECC + Cot moindre travers une plus grande intgration SAP BW 3.5

- MAJ SAP R/3 requis pour 2006

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Versions

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Stratgie de disponibilit des versions


mySAP ERP 2005 (ECC 5.0) mySAP ERP 2004 (ECC 6.0)
RampUp RampUp

Maintenance standard

Maint. prol. (17% + 2%)

Maintenance prolonge (17% + 4%)

Maintenance spcifique client

Maintenance standard

Maint. prol. (17% + 2%)

Maintenance prolonge (17% + 4%)

Maintenance spcifique client

SAP R/3 Enterprise

RampUp

Maintenance standard

Maint. prol. (17% + 2%)

Maintenance prolonge (17% + 4%)

Maintenance spcifique client

SAP R/3 4.6C SAP R/3 3.1I 4.6B

Maintenance standard

Maint. prol. (17% + 2%)

Maintenance prolonge (17% + 4%)

Maintenance spcifique client

Maint. std.

Maint. prol. (17% + 2%)

Maintenance prolonge (17% + 4%)

Maintenance spcifique client

Mar

Dec Mar

Dec

Dec

Dec

Dec

Mar

Mar

Dec

Mar

Mar

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

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Mar

Nouvelles fonctionnalits
New GL (30 min) Introduction nouveau GL Un peu de configuration Dfinition: ledger, caractristiques, on-line splitting, intgration en temps rel avec CO Est-ce obligatoire? Amlioration dans la version 6.0

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Gestion Comptable Nouveau GL


Today
Classic GL
Legal Requirements

mySAP ERP: A Unified World


CoGS
Ledger Legal Requirements Mgmt. and Segment reporting

New: General Ledger

Profit Center Ledger


Management and Segment reporting

Extensibility by Industries / Custom.


Balanced book by any dimension Parallel sets of books Fast Close

Special Ledger
Multi-dimensional, Customer-defined

TCO reduction
Intl. Accounting Standards Compliance & Transparency

Industry Specific Ledgers


B/S by Grant, Fund, Title

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Benefits of the New General Ledger Overview

The new general ledger in mySAP ERP has the following advantages compared to the conventional general ledger in R/3 Enterprise:

The new general ledger has an extended data structure by default.

Customer fields can also be added to the general ledger.


The (real-time) document split (online split) makes balance sheets for entities

possible, such as "Segment".


Reconciliation between Management Accounting (-> CO) and Financial

Accounting (-> FI) can occur in real time thanks to "Real-Time Integration CO > FI" Time-consuming reconciliation activities are omitted.
The "new GL" makes it possible to manage multiple "books" (-> ledgers) within

the general ledger. This is a possible display option to model parallel accounting in the SAP System.

SAP AG 2003

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Un peu de configuration

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Activation new GL
The activation flag is set in each client
Activating the New General Ledger Accounting

Display IMG
Existing BC Sets
Structure SAP Customizing Implementation Guide ....... Financial Accounting Financial Accounting Global Settings Activate New General Ledger Accounting Company Code .
SPRO

Release Notes

Change View "Activation of New General Ledger Accounting": Details


Existing BC Sets Activation of New General Ledger Accounting New General Ledger Accounting Is Active Release Notes

FAGL_ACTIVATION

SAP AG 2003

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Nouveau Menu aprs lactivation


New Menu Paths After Activation

Display IMG
Existing BC Sets
Structure SAP Customizing Implementation Guide ....... Financial Accounting Financial Accounting (New) Financial Accounting Basic Settings (New) Ledgers Global Parameters for Company Codes Document General Ledger Accounting (New) Master Data Business Transactions Planning Periodic Processing . Accounts Receivable and Accounts Payable Bank Accounting Asset Accounting Controlling Investment Management
SPRO

Release Notes

SAP AG 2003

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Structure des tables

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Design: Data Structure of the New GL


R/3 mySAP ERP

BKPF

BKPF

Document Header

BSEG

Entry view part of the document

(if the leading ledger is affected)


Entry view part of the document
BSEG_ADD BSEG

(if the leading ledger is not affected)

FAGLFLEXA (dynamic)

Ledger and split parts of the document (Much Leaner than data than in BSEG)

...
GLT0

FAGLFLEXT (dynamic)

Totals table (Split Totals)

...

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Ledger

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Ledger Definition
SAP provides the leading ledger 0L and summary table FAGLFLEXT with the standard system.
Define Ledgers in General Leader Accounting LD 0L Ledger Name Leading Ledger Summary Table FAGLFLEXT Leading

SPRO

The leading ledger gets many of its "control parameters" (as before) from the company code we tried to keep everything as familiar as possible specifically:
The leading ledger manages the (additional) local currency (currencies) that is (are) assigned

to the company code.


The leading ledger uses the fiscal year variant that is assigned to the company code. The leading ledger uses the posting period variant that is assigned to the company code.

Special features of the leading ledger:


There is exactly one leading ledger! Only the values from the leading ledger are posted on to CO in the standard system!
SAP AG 2003

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More on ledgers

Parallel Ledgers There is exactly one leading ledger in every client.

In Customizing it is determined which ledger in a client is assigned the role of leading ledger. The leading ledger reflects the accounting principle which is used to generate the consolidated financial statement. It is integrated with all subledgers and updated in all company codes (if posting is not ledgerspecific). Example:

Leading Ledger = Group Ledger


Other Ledger

IAS Ledger

US GAAP Ledger

HGB Ledger

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Parallel Ledgers Posting to all Ledgers

Ledger not specified at time of document entry; posting to all defined GL ledgers Transactions: incoming invoice, outgoing invoice, payment, e.g.

Ledger A (IAS) (leading ledger)

Ledger B (US GAAP)

Ledger C (HGB)

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Configuration - Ledger

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Scnario - Caractristiques

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Scenarios Definition and Assignment


What is a scenario definition? A scenario defines which fields are updated in the ledgers (in the general ledger view) during a posting (from other application components).
Scenarios provided by SAP:
Cost center update (FIN_CCA)
Update of the sender cost center and receiver cost center fields

Preparation for consolidation (FIN_CONS)


Update of consolidation transaction type and trading partner fields

Ledgers:
Leading ledger (0L) Non-leading ledger (N1) Non-leading ledger (N2)

Business area (FIN_GSBER)


Update of the sender business area and receiver business area fields

Profit center update (FIN_PCA)


Update of profit center and partner PC fields

Segmentation (FIN_SEGM)
Update of the segment, partner segment, and PC fields

...

Cost-of-sales accounting (FIN_UKV)


Update of the sender functional area and receiver functional area fields

SAP AG 2003

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Scenario dfinir caractristiques

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Splitting document

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Fonctionnalit - sliptting

Document Splitting Motivation


Available functions in the SAP System (Release SAP ERP Central Component 5.0 and later) to create segment financial statements:
SE16: FAGLFLEXT

The Segment field is a standard field in the totals table for

the new general ledger (FAGLFLEXT)

New FI drill-down reporting functions let you create segment

financial statements

Requirement: Example: Posting w/diff. segment assignment


CCd
Entry View

It

PK 1 31 2 40 3 40 4 40

Acct 1000 417000 417000 154000

Description Vendor X Purch. Services Purch. Services Input Tax

Amount

Curr.

Segment SEG A SEG B

1000

11,600- EUR 4,000 EUR 6,000 EUR 1,600 EUR

Solution: Online spilt


SAP AG 2003

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Sliptting fonctionality

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Splitting fonctionnality

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Fin de priode

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Closing Operations Reduction in TCO


As you saw repeatedly in the "Integration" unit, using the new general ledger can save you from many periodic closing and reconciliation operations, because the system has already performed them in real time.

This leads to a significant improvement in Total Cost of Ownership (TCO).


Examples of eliminated closing activities: Maintenance and use of the reconciliation ledger Balance sheet adjustment (=> SAPF180) Profit and loss adjustment (=> SAPF181) Maintenance and use of the various FI-SL ledgers, such as transferring values to Profit Center Accounting Many tasks are also eliminated because technical support for segment reporting is available Other period-end closing activities are not omitted; they still have to be performed. But there are differences to previous releases due to the new G/L logic.

During the AC210 course, you will examine the examples Foreign currency valuation (of vendor line items) The depreciation posting run
SAP AG 2003

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Nouveaut fin de mois; allocation mme le GL

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Allocation nouveau GL

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Intgration FI-CO en temps rel

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Intgration CO en temps rel

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Est-ce obligatoire?

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The New General Ledger

The mySAP ERP Central Component in the Financials area of the SAP System features an interesting alternative in general ledger accounting: The NEW

GENERAL LEDGER

Important question: Do I have to use the new general ledger?


It will be optional for existing SAP customers. You will not be

forced to activate the New General Ledger. During a release upgrade, the Classic General Ledger (-> totals table GLT0) remains active at first. Of course, the new general ledger has several advantages!
For initial installations (new SAP customers), the New General

Ledger is active by default in mySAP ERP.

SAP AG 2003

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Changement de 5.0 6.0

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New GL Nouveauts avec ECC 6.0

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Nouvelles fonctionnalits
Rgularisation manuelle / Accrual engine (5 min) Fonctionnalit Menu SAP et configuration

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Rgularisation Manuelle

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Rgularisation Manuelle

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Menu SAP

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Configuration

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Nouvelles fonctionnalits
Finance supply chain magament (5 min) Fonctionnalits et bnfices Menu SAP

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How to Reduce the Cashflow Cycle

Synchronize cash flows Fast invoicing Efficient collections Effective dispute handling Efficient payments Credit policy

Inventory policy

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Financial Supply Chain Management

Financial Supply Chain Management (FSCM) is an integrated approach to provide better visibility and control over ALL cash-related processes. Better predictability of cash flow Reduction of working capital Reduction of operating expenses End-to-end integration of business processes

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Financial Supply Chain Management

Evaluate Credit

Issue Invoice

Forecast Cash

Finance Working Capital

Resolve Disputes

Settle & Pay

Reconcile

Functionality

Business Benefits
Shorter settlement cycles

New: SAP Credit Management


New: SAP Biller Direct New: SAP Dispute&Collection Management SAP In-House Cash SAP Cash & Liquidity Management SAP Treasury & Risk Management

Faster dispute resolution Lower costs of payment and billing Less bad or doubtful debt Improved cash flow management Reduced working capital Decreased nonproductive float Enhances CRM

SAP Contract Accounts Receivable & Payable


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Nouveau Menu - FSCM

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Nouvelles fonctionnalits
Gouvernance corporative (5 min) MIC AIS Whistler blower complaints

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mySAP ERP supporting Corporate Governance


Built-in Control Principles of the SAP Architecture
Inherent Controls Configurable Controls Security Controls

System Integration
Reduce complexity Reduce custom integration Increase company performance

Reporting Controls

SAP NetWeaver
Additional Capabilities
(New) General Ledger Fast Close Support for IAS Transfer Pricing SEM Business Consolidation SEM Business Planning

SAP NetWeaver & mySAP ERP

Applications directly supporting Corporate Governance


Management of Internal Controls
Audit Information System Whistler Blower Complaints Transparency for Basel II Operational Risk Management *

SEM Strategy & Performance Mgmt.


SEM Risk Management

mySAP ERP
* mySAP ERP 2005 60

mySAP ERP

Exemple denvironnement non-intgr

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Exemple environnement intgr avec SAP

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Exemples de nouveauts Gouvernance corporative


lments cls
Gouvernance corporative SAP MIC Outil dautomatisation de la gestion des contrles internes
- Remplace la documentation papier

Aide rpondre aux besoins SOX (Actes 302 / 404)

AIS Bote doutils pour les vrificateurs externes et internes Rapports de contrles internes prdfinis, inclus dans un nouveau rle SAP, couvrant les besoins daudit des comptes de bilan et rsultats Dploiement facile et rapide

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Nouvelle fonctionnalit de documentation: MIC

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Whistle Blower

New: Whistle Blower is required by the Sarbanes Oxley Act


Section 301

The Whistle Blower Complaints can be integrated into the intranet and made available to all employees via URL call. Optionally, the functionality can be used within the mySAP Enterprise Portal, is ITS-based iView, integrated in any portal role.

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Nouvelles fonctionnalits
Nouveaut monde CO (5 min) Dfinition Express planning Services offerts avec Express planning Exemples de fonctionnalits dans Express planning

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Dfinition Express planning

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Services offerts

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Fonctionnalit rvision des centres de cots

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Fonctionnalit - Statut

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Fonctionnalit - surveillance

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Nouvelles fonctionnalits
Autres (10 min) Clotre cockpit Rconciliation inter-socit Menu SAP Entre de devises trangre par liste de travail

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Closing Cockpit

The Closing Cockpit adds business value because it


Accelerates the closing process and strongly improves user productivity by unique access, automation, and collaboration Creates transparency and supports compliance by providing a perfect overview of the closing status and drilldown to all details

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Interco rconciliation

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Interco Rconciliation

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Interco Rconciliation

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Interco Rconciliation

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Menu SAP

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Entre des taux de changes

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Entre des taux de change - config

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Entre des taux de change - config

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Entre des taux de change

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Nouveau layout pour lentre de donnes

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Transaction OB08

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Merci!
Priode de questions

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Montral 1250, rue Guy, bureau 700 Montral (Qubec) H3H 2T4 T : (514) 937-1188 F : (514) 937-9201 Qubec 3175, ch. des Quatre-Bourgeois, bureau 365 Sainte-Foy (Qubec) G1W 2K7 T : (418) 780-2080 F : (418) 654-1551 Hamilton 21, King Street West, bureau 900 Hamilton (Ontario) L8P 4W7 T : (905) 777-8171 F : (905) 777-0132

Annexes

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Menu 5.0

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Menu 4.7

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SEM Overview - What does it include ?

Strategic Enterprise Management

Manage your strategy and the performance of units


Strategy Management (SEM-CPM)

Balanced Scorecard, Risk Management, Value based Mgmt. ,Strategy Templates

Performance Measurement (SEM-CPM)

Management Cockpit, Measure Builder, Measure Tree Analysis, Benchmark Integration & Analysis Legal & Mgmt Cons., GAAP Adjustments, Currency Translation, Inter-unit Eliminations, ... Modeling, Planning Framework, Simulation Planning Applications, Planning Process Coordination Contact Management, Stakeholder Service

Business Consolidation (SEM-BCS) Business Planning (SEM-BPS)

Stakeholder Relationship Management (SEM-SRM)

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General Ledger
Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

Unified Financial and Management Accounting


One version of the truth stored in the General Ledger Supports legal, segment, and management reporting Multi-dimensional analysis slice and dice Multiple hierarchies Pre-defined reports delivered as SAP content

Extensibility / Flexibility
Option to expand standard accounting with industry specific and/or customer-defined fields Meets international expectations Important for industry solutions

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General Ledger
Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

Parallel Accounting
Arbitrary number of parallel ledgers Same UI for all ledgers (data entry, functions, reporting) Almost the same functionality for all ledgers Online posting into multiple ledgers Postings per specific ledger Closing activities can be run in parallel ledgers simultaneously Standard reporting for multiple ledgers Remark: Using parallel accounts is still supported.

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General Ledger
Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

Fast Close
Online processing instead of period-end closing activities + Online splitter + Real-time posting from CO into FI No data redundancy closing activities are run just once No data redundancy no time-consuming reconciliation

Balanced Books for any dimension


Essential for segment reporting Important for various industries (public sector, insurance, media)

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General Ledger
Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

TCO Reduction
Best fit no discussions about which component to implement Reduction of implementation / training costs just one component No data redundancy no reconciliation effort

Corporate Governance
Perfect support of transparency Legal, segment and management reporting as unified whole Less manual or double processing less risk to be non-compliant

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Management of Internal Controls (MIC)


Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

New: MIC adds business value for companies serious


about corporate governance
Reduces internal communication and administration expenses related to compliance documentation Streamlines assessment procedures, including tracking of issue remediation which reduces costs and improves service levels Focuses management reporting, highlighting issues in advance of legal and regulatory reporting deadlines which reduces the risk of non-compliance

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Audit Information System (AIS)


Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

New: AIS is the tool for internal and external auditors


A result-oriented audit view is in an environment of mass transactions only possible with computer-supported audit or control procedures The Audit Information System facilitates smoother and better quality audits. AIS supports system audit, business audit, tax audit in an SAP Environment.

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Audit Information System (AIS)


Financials

Financial Accounting

Management Accounting

Financial Supply Chain Corporate Governance Management

New: AIS is the tool for internal and external auditors


Collection, structure, presetting of standard SAP Reporting Individual selection and preparation of data Data export - document data - account balances - financial statement data

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