Erp

What is erp
Enterprise Resource Planning - a software system that integrates core business areas such as manufacturing, distribution, financials and human resources.
E R P I S A S Y S T E M T H AT I N T E G R AT E S A L L F A C E T S O F T H E BUSINESS INCLUDING P L A N N I N G , M A N U FA C T U R I N G , S A L E S , A N D MARKETING .

BUSINESS ACTIVITIES SUCH AS INVENTORY CONTROL , ORDER TRACKING ,CUSTOMER SERVICE , FINANCE AND HUMAN

RESOURCES ARE CONTROLLED

E R P I S A S Y S T E M T H AT I N T E G R AT E S A L L FA C E T S OF THE BUSINESS INCLUDING PLANNING , M A N U FA C T U R I N G ,

SALES ,
MARKETING . BUSINESS ACTIVITIES SUCH AS INVENTORY CONTROL , ORDER TRACKING ,CUSTOMER SERVICE , FINANCE ANDHUMAN RESOURCES ARE

 Example: A warehouse in Singapore enters a customer order

data automatically flows to other areas of the company. It would flow to the financial and accounting people in New York Automatically update accounts receivable

contt
BUSINESS ACTIVITIES SUCH AS INVENTORY CONTROL , ORDER TRACKING , CUSTOMER SERVICE , FINANCE HUMAN RESOURCES ARE CONTROLLED

Benefits of erp
One common system - less duplication, more efficient Customer focus - better customer service Open communications among business partners Adherence to standard business practices

Disadvantages of erp
High cost Forced change of processes

Very complex software

Lack of trained people Not Internet-ready

Benefits of erp
A WELL ORGANIZED AND IMPLEMENTED ERP HELPS TO IMPROVE EFFECTIVENESS OF THE BUSINESS. IT ENABLES T I M E LY B U S I N E S S I N F O R M AT I O N B E T T E R C U S TO M E R R E L AT I O N S H I P IMPROVED INTERNAL PROCESSES I N C R E A S E P R O F I TA B I L I T Y.

Mis
A management information system (MIS) provides information that organizations need to manage themselves efficiently and effectively. Management information systems are typically computer systems used for managing three primary components: technology, people (individuals, groups, or organizations), and data (information for decision making). Management information systems are distinct from other information systems, in that they are used to analyze and facilitate strategic and operational activities. Academically, the term is commonly used to refer to the study of how individuals, groups, and organizations evaluate, design, implement, manage, and utilize systems to generate information to improve efficiency and effectiveness of decision making, including systems termed decision support systems, expert systems, and executive information systems.[

Mis
Data;

Facts or observation about physical phenomena or business tractions. More specifically, data are objective measurements of the attributes of entities such as people, place, things & events.

Information;
Information is data placed in a meaningful and useful context for an end user.

Information Technology;
Hardware, software, telecommunications, DB management, & other information processing technologies used in computer-based IS

TYPES OF INFORMATION SYSTEMS

IS

Operations Support systems

Management Support systems

TPS

Process Control systems

Enterprise Collaboration systems

MIS

DSS

EIS

Characteristics of Information
Accessible Accurate Simple Reliable Flexible Complete Relevant Secure Timely Verifiable

Dfd
DFDs model the system from a data processing perspective -- DFDs is a network representation of a system based on the flow of the data. Tracking and documenting how the data associated with a process is helpful to develop an overall understanding of the system

DFDs may also be used in showing the data exchange between system and other systems in its environment

DFD ELEMENTS
Data source (external entity) Data Store (Files)

1.

P
v

Process Identification number

Process label
Logical Sign

*
F w

2.

Process

Q
x
Data Flow label

3.

R
G
Data Flow

+
y

B
jpsugiono@gmail.com (C)2009

Data Sink (external entity)

DATA FLOW DIAGRAMS

Data Inputs
New employee forms and employee change forms (from H.R. Dept.)

Processes

Data Outputs

jpsugiono@gmail.com (C)2009

DATA FLOW DIAGRAMS

The first paragraph of the narrative for the payroll process reads as follows:
When employees are hired, they complete a new employee form. When a change to an employees payroll status occurs, such as a raise or a change in the number of exemptions, human resources completes an employee change form. A copy of these forms is sent to payroll. These forms are used to create or update the records in the employee/payroll file and are then stored in the file. Employee records are stored alphabetically.
The sentence marked in red suggests a process (update employee records) with the data outflow going to a data store (the employee/payroll file).

jpsugiono@gmail.com (C)2009

DATA FLOW DIAGRAMS

Data Inputs
New employee forms and employee change forms (from H.R. Dept.)

Processes
Update records (read from file and record)

Data Outputs
Updated employee/ payroll file

jpsugiono@gmail.com (C)2009

DATA FLOW DIAGRAMS

The first paragraph of the narrative for the payroll process reads as follows:
When employees are hired, they complete a new employee form. When a change to an employees payroll status occurs, such as a raise or a change in the number of exemptions, human resources completes an employee change form. A copy of these forms is sent to payroll. These forms are used to create or update the records in the employee/payroll file and are then stored in the file. Employee records are stored alphabetically.

The final sentence in this paragraph provides information about the physical storage of the data. Physical information is utilized in flowcharts but not in data flow diagrams.
jpsugiono@gmail.com (C)2009

DATA FLOW DIAGRAMS

Departments Human Resources New employee form Employee change form 1.0 Update Empl. Payroll File Time cards 2.0 Pay Employees Payroll disbursement data Employee paychecks Employees

Payroll check

Bank

3.0 Prepare Reports

Employee/ Payroll File

5.0 Update Gen. Ledger

Payroll report
4.0 Pay Taxes

Payroll tax disb. voucher General Ledger Tax report & payment Govt. Agencies

Management

jpsugiono@gmail.com (C)2009