Académique Documents
Professionnel Documents
Culture Documents
Objectives
H
18.000 3.283 12.137 1.248 12121212
S
18.000 3.283 137 12.248 12121323
H
18.000 3.283 12.137 1.248 12121212
Purchasing organization
procures material or services for the assigned plants negotiates on terms & conditions with vendors make contracts is responsible for all the purchase processes operative purchasing is done by purchasing groups
Plant
Operational facility within a company code (e.g. factory, store, ...) has its own requirements planning and inventory management
Storage location
a space for logical inventory management
Purchasing organization
material group
purchasing organization
purchasing group MG 0, 3
purchasing group MG 1, 4
purchasing group MG 2, 5 purchasing group MG 6 plant purchasing group MG 7, 8, 9
MM
factory
storage location
0002
0003
0004
warehouse number
001
001 05-04-03
002 05-04-04
WM
Logistics
PP production planning MM material master purchasing requirements plan. SD sales and distrib.
QM quality management
PM plant maintenance
FI financial acc.
CO controlling
Basic Data
bills of material for - production planning - purchasing - sales and distribution - withdrawal of Material
utilization
area of validity
client wide
accounting: valuation- and calculation-specific information requirements planning: information about material requirements
planning (e. g. reorder point) purchasing: e. g. responsible purchasing group, order unit engineering: technical information storage: information about warehousing, material movements, ... forecast: information about the forecasting of the material requirements S & D: informationen about sales orders and price determination
Procurement
The primary SAP R/3 application modules that support the Procurement process are:
Financial Accounting
Materials Mgmt.
Controlling
- Materials Management
Production Planning
R/3
Quality Mgmt. Plant Maintenance
Project System
- Production Planning
- Financial Accounting
Human Resources
Industry Solutions
Purchasing Process
PO
? =
invoice
X X X X X
invoice verification
outline agreem.
MM
goods received & inventory mgmt.
vendor 2 vendor 1
PO PO
vendor selection
PO
Procurement Cycle
8. Payment
7. Invoice verification
5. Order follow-up
4. Order processing
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
or
Direct Entry
Purchase Order Purchase Order Purchase Order
Purchase requisition
Release strategy
Purchase order
Purchase Orders
A purchase order is a formal request to a vendor to provide certain materials or services under specific conditions (quantity, price, delivery date, etc.)
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
1 vendor known
purch. order
source list
purch. order
vendor
vendor 2
purch. req.
purch. order
Account assignment
(cost center, asset, project)
Goods Receipt
When goods are received from a purchase order, the item data is copied from the purchase order into the goods receipt document.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Entering the goods receipt increases the inventory level of a material that is procured for stock.
Purchasing documents
Items 1. 2. 3.
Goods Receipt
Warehouse / stores
Vendor
Inventory Management (MM module) controls and records all goods movement, form purchase order receipt through the plant, to consumption
Transfer Order
Logistics
PP production planning MM purchasing req. planning goods receipt inventory mgmt.
goods issue.
transfer posting
QM quality management
inventory controlling
invoice verification
PM plant maintenance
FI financial acc.
CO controlling
Invoice Processing
This last step in the procurement process includes invoice verification and updating accounts payable in the FI module.
Purchase
Requisition
Purchase Order
Goods Receipt
Invoice Posting
Invoice Verification
input information output information
invoice verification actions: enter invoice verify invoice post invoice update relevant data (re-edit invoice)
Invoice verification accesses data from purchasing, inventory management, material master, and vendor master files.
G/L accounts Assets
Purchase Order Purchase Order
Purchase Order
Cost centers
Vendor Invoice
Posting Postingan aninvoice invoicein inthe theR/3 R/3System System updates updatespurchasing purchasingand andaccounting accountingdata data
Vendor Payment
Accounts payable reads the invoice file and pays all posted invoices due. (Payment runs can be automated to occur at specific times.)
Vendor Bank Payment Payment program program
1000 1000
Financial Accounting
1449
Date _______________
Pay to: ________________________________________ ________________________________________________________ _______________ _________________ 12930 39040 2020 20202 10923 1449
Released Invoice
Procurement Integration
MM
Purchase Order
PP
Purchase Order
FI
FI
Goods Receipt
Invoice Verification
Invoice
Standard Reporting provides List Displays (pre-defined programs) by: - Vendor - Material - Account assignment - Material group - Purchase order number - Tracking number General Analysis Order Value Analysis Inventory Transaction Analyses
The Logistics Information System (LIS) contains several information systems such as: - Purchasing Information System - Inventory Controlling - Sales Information System - Shop Floor Information System LIS extracts its data from the operative applications; it offers many different views on this information.
The LIS exists for the entire logistics system in R/3 The LIS contains several information systems such as: - Inventory Controlling - Sales Information System - Shop Floor Info System - Purchasing Information System The LIS extracts data from the operative applications; offering it in many different views, the depth of which Logistics is determined by the user.
Logistics Information Library
Purchasing Information System Shop Floor Information System Maintenance Information System
Information Systems
Quality Mgmt Information System
Inventory Controlling
R/3
Sales and Distribution (SD) Materials Management (MM) Production Planning (PP) Plant Maintenance (PM) Quality Management (QM)
In Summary (important)
The basic procurement process includes: - Goods receipt - Purchase requisition - Invoice processing - Purchase order Procurement master data includes the vendor and material master files. At various times during the Procurement process, integration occurs between the PP, MM and FI modules. The two reporting tools used in the procurement environment are: - Standard Reporting
List Displays
General Analysis
Inventory Analysis