NSN Syncro Tool Module Orders

External training document January 2010

Available for business partners, NDA signed 1 Nokia Siemens Networks

Status: 22. January 2010

Table of content

How to login to Nokia Siemens Networks Supplier Portal? How access to Syncro Tool? Access to module Orders Access to the Orders Functions
View Orders Order Confirmation Dispatch Advice Purchase Order Tracking Mail Settings

Available for business partners, NDA signed 2 Nokia Siemens Networks

Status: 22. January 2010

How to login to Supplier Portal?

Login to: https://supplier.portal.nokiasiemensnetworks.com
Please enter your user name & password

Available for business partners, NDA signed 3 Nokia Siemens Networks

Status: 22. January 2010

How access to Syncro Tool?

Under Planning & Fulfillment you can find Syncro Tool

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Status: 22. January 2010

How access to Syncro Tool?

Please click on Syncro Tool

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Status: 22. January 2010

Access to module Orders

You can use one of those links to access

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Status: 22. January 2010

View Orders - search for Orders

Possibility to search POs by: Document Date or Delivery Date (select date from calendar icon; either Document or Delivery Date has to be filled in) Purchase Doc number Site ID e.g. Jacksonville Delivery Address e.g. KARA Using lines status or filter criteria

Search options for Orders to View, to Confirm and to Track are similar in Syncro
Available for business partners, NDA signed 7 Nokia Siemens Networks Status: 22. January 2010

Orders search result list - Order level view

User can select order line level view

Link to view specific Purchase Document

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Status: 22. January 2010

Orders search result list - Order line level

Click By line to see detailed quantities Details on PO quantities

If column header is highlighted the contend of the column can be sorted

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Status: 22. January 2010

Orders search result list - Order line level

User can download Excel file

Possibility to download search results by line to Excel with all data

Available for business partners, NDA signed 10 Nokia Siemens Networks

Status: 22. January 2010

View Purchase Document

Link to Mark Order as Read or Order Confirmation or PO Tracking

Print Purchase Document

Download Purchase Document (to xls)

Header text

Item level text

X = Confirmation or X = DA is possible from Syncro

Available for business partners, NDA signed 11 Nokia Siemens Networks

Status: 22. January 2010

Order Confirmation

You can use one of those links to Order Confirmation

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Status: 22. January 2010

Order Confirmation
Supplier can make an Order Confirmation and send it back to NSN's back-end
system

Order Confirmation can be done only against those Purchase Order lines for
which Order Confirmation is required and which supplier has received through Syncro Tool

Supplier can change only Delivery Date and Delivery Quantity according to
Syncro Tool's Order Confirmation rules (split quantity confirmation is possible, but must be together the total quantity)

Orders can be searched to be confirmed similar as Orders can be searched

for viewing

The supplier can change an existing Order Confirmation by making a new

confirmation (-> new confirmation will overwrite the old one)
Available for business partners, NDA signed 13 Nokia Siemens Networks Status: 22. January 2010

Search for Orders to Confirm

Search functionality for Orders to confirm is similar as search for view orders!

Available for business partners, NDA signed 14 Nokia Siemens Networks

Status: 22. January 2010

Order Confirmation search result list

Result list can be viewed by order level or order line level

Link to view Purchase Document

If column header is purple highlighted the contend of the column can be sorted Link to make Order Confirmation

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Status: 22. January 2010

Make Order Confirmation

Order Confirmation number Supplier confirms the delivery date according the delivery terms Order line can be splitted for Order Confirmation

Supplier confirms the quantity

Select lines which you want to confirm

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Supplier sends the Order Confirmation

Order Confirmation has been sent notification

After supplier has sent the Order Confirmation, a notification Order Confirmation has been sent will automatically generated, which can be printed

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Status: 22. January 2010

Dispatch Advice

You can use one of those links to Dispatch Advise

Available for business partners, NDA signed 18 Nokia Siemens Networks

Status: 22. January 2010

Dispatch Advice
Dispatch Advice (DA) functionality is applicable only for
Customer Driven Ordering (CDO directly to the customer) process. By creating and sending a DA through Syncro Tool, supplier provides accurate information about the actual delivery date and quantity with serial number information DA can be done only for Purchase Order lines or Scheduling agreement items that are delivered through Supplier Portal Sent DA will create a statistical Goods Receipt in Nokia Siemens Networks' back-end system Search Orders to create DA options are similar with other Order related search options

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Status: 22. January 2010

Search for Orders to Create Dispatch Advise

Search functionality is similar as search for view orders!

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Status: 22. January 2010

Search Orders to create DA result list

DA can be created only for one Order in which the DA is required. The order must originate in NGSW. Link to View Purchase Document detail page Link to make DA

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Status: 22. January 2010

Make Dispatch Advice

DA is generated for this Purchase Document number User has to enter Delivery Note ID Enter AWB number

Send Dispatch Advice Add serial numbers or change already entered serials
Status: 22. January 2010

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Add Serials to Dispatch Advice

Text box for inserting the serial numbers into the DA. Serial numbers can be written or pasted.

User approves inserted serial numbers and goes back to the DA creation page

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Status: 22. January 2010

Dispatch Advice has been sent notification

After supplier has sent the DA, a notification Dispatch Advice has been sent will automatically generated, which can be printed

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Status: 22. January 2010

Purchase Order Tracking

Users can track Purchase Orders in order to gain information about their status

You can use one of those links to Purchase Order Tracking

Available for business partners, NDA signed 25 Nokia Siemens Networks

Status: 22. January 2010

Purchase Order Tracking

Users can follow Purchase Orders Following information can be followed:
Requested quantity and delivery date Confirmed quantity and delivery date Received quantity and Goods Receipt date Invoiced quantity and value

Search functionality for Orders Tracking is similar as Search

Orders to be Viewed and Search Orders to be Confirmed. Please note that Purchase Orders will be visible in Syncro until 90 days after Purchase Orders has been invoiced.

Available for business partners, NDA signed 26 Nokia Siemens Networks

Status: 22. January 2010

Purchase Order Tracking search result list

Link to view Purchase Order details

Link to view Tracking information

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Purchase Order Tracking view

PO has received confirmation in the back-end system PO has been created into back-end system GIT created in Syncro Execution View.

PO line material has been received in the back-end system

30 07Nov2009

30 08Nov2009

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Invoiced quantity, date and value has been posted into back-end system
Status: 22. January 2010

Mail Settings

You can use one of those links to Mail Settings

Available for business partners, NDA signed 29 Nokia Siemens Networks

Status: 22. January 2010

Mail Settings
Mail settings functionality enables user to receive mail notification
via e-mail for every new released Purchase Order in Syncro (after mail settings are defined in Syncro by the supplier). Mail notification is an additional functionality and supplier user can decide whether to use it or not.

Available for business partners, NDA signed 30 Nokia Siemens Networks

Status: 22. January 2010

Mail Settings
1. Step: Select supplier, NSN (NET) Plant(s) and write your email address

2. Step: Push ADD

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Status: 22. January 2010

Mail Settings
All defined e-mail addresses are listed and visible for supplier user

Supplier, plant & e-mail combination is generated and shown in this field

Link to delete supplier, plant & e-mail combination

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Status: 22. January 2010

Abbreviation List & Glossary

AWB CDO DA DSB DSP Demand Visibility EDI GIT GR NGSW POs RosettaNet Airway Bill Customer Driven Ordering (inbound logistical model) Dispatch Advice Demand Supply Balancing (last element of the DSP process) Demand Supply Planning Forecast information including inventory levels, Min/Max levels, and last receipts Electronic Data Interchange Goods in Transit Goods Received Nokia Global Supply Web Purchase Orders The RosettaNet standard is based on XML and defines message guidelines, business processes interface and implementation frameworks for interactions between companies System to system (e.g. RosettaNet or EDI) Self-Billing Invoice Supplier Managed Inventory Sales Availability Method (transfer of Supply Response from Syncro Execution View to SAP R/3)

S2S SBI SMI SAM

Available for business partners, NDA signed 33 Nokia Siemens Networks

Status: 22. January 2010