Project

A temporary endeavor undertaken to create a unique product, service, or result

Project Characteristics
Temporary: a definite beginning & end Unique product/service/result Progressive elaboration Constrained by limited resources

Project Management
The application of knowledge, skills, tools, and techniques to project activities to meet project requirements based on stakeholder needs & expectations

How to meet Project Requirements?

By balancing competing demands among:
quality

cost

time scope

Project Management
Within good customer relations

Resources

Performancde / technology

Scope
Scope planing Scope definition Create WBS Scope verification Scope control

Cost
Cost estimating Cost budgeting Cost control

Time
Activity definition Activity sequencing Activity resource estimating Activity duration estimating Schedule development

Communication
Communication planning Information distribution Performance reporting Manage stakeholders

Quality
Quality planning Perform quality assurance Perform quality control

Risk
Risk management planning Risk identification Qualitative risk analysis Quantitative risk analysis Risk response planning Risk monitoring & control

Schedule control

PM Knowledge Areas
Procurement
Plan purchase & acquisitions Plan contracting Request seller responses Select sellers Contract administration Contract closure

Integration
Develop project charter Develop preliminary project scope statement Develop project management plan Direct & manage project execution Monitor & control project work Integrated change control

Human Resource
Human resource planning Acquire project team Develop project team Manage project team

Successful Project Management

Within time Within cost At the desired performance/technology level While utilizing the assigned resources effectively & efficiently Accepted by the customer

Successful project management (today)

Within the allocated time period Within the budget cost At the proper performance or specification level With acceptance by the customer/user With minimum or mutually agreed upon scope changes Without disturbing the main work flow of the organization Without changing the corporate culture

5 Principles of classical management

Planning Organizing Staffing Controlling Directing

Project Management Processes

Monitoring & control Plan Do plannin g

initiating Act Check executing

closing

Process Groups Interact in a Project

Level of process interaction Monitoring & Control Planning Executing

Initiating Closing

time

PM Process Group Triangle

Monitoring & control

Project process groups

planning

initiating

closing

executing

Life cycle

phase
Monitor ing & plann control ing initiati ng initiaticlosin ng g executin g

phase
Monitori ng & planni control ng initiati closin ng g executing

phase
Monitor ing & plann control ing closin g executin g

Project Boundaries
End users

Monitoring & control planning

Project deliverables

Project initiator/ sponsor

Project inputs

initiating

closing

executing

Project records

Process assets

Project boundaries

Stakeholders
Organizational stakeholders:
Executive officers Line managers Employees Unions Customers Suppliers Local committees Government General public

Product / market stakeholders:

Capital market stakeholders:

Shareholders Creditors Banks

Project Stakeholders
Project manager Customer / user Performing organization Project team members Project management team Sponsor Influencers Project Management Office

Relation between Stakeholders & Project

project

Project sponsor

PM PM team Project team Project stakeholder

Stakeholders Influence over Time

Influence of stake holders high

Cost of changes

low Project time

Resources of a company
Money Manpower Equipment Facilities Materials Information / technology

Generic Project Life Cycle

Total project life cycle Cost & staffing level

Initial phase

Final phase

Intermediate phases

plan

accomplish
time

Typical Sequence of Phases in a Project Life Cycle

idea
Inputs PM team

Phases

Initial

Intermediate

Final

PM outputs

charter

plan
baseline

acceptance

approval
handover product

Project deliverables

Scope statement

progress