Planning your

Presentation
Powerful Presentation skills
Contents
Background for Presentation
Planning your Presentation - Overview
Characteristics of Powerful Presenters
Focusing on Audiences
Creating Openers and Transitions
Developing Presentation Structure and
Close

Background for
Presentation
What is the topic of your
presentation?
What are the date and time of the
presentation?
How long is the presentation going to
be?
Where is the presentation to be made?
Who is the point of contact?
Planning your Presentation -
Overview
Eight steps for Planning
your Presentation
1. Develop Objectives
2. Know your audience
3. State the main ideas
4. Decide on supporting materials
5. Create an Opener
6. Develop a transition
7. Structure the main body
8. Prepare the close

Step7: Structure the
main body
Use one or more of the following
approaches to sequence the main body:
Chronological Order
Priority
Spatial Arrangement
Topical Approach (Least, More & Most
important)
Problem/Solution
Characteristics of
Powerful Presenters
Characteristics of
Powerful Presenters
Principles of Powerful Presentations
Becoming a Powerful Presenter
Developing Your Objectives
Principles of Powerful
Presentations
People are overwhelmed with Information
People have short attention and retention spans
Skillful presentation is not same as public speaking
Presenting is audience-oriented, while public speaking is
speaker-oriented.
Presenting focuses on value, While public speaking focuses on
entertainment.
The purpose of every presentation is to persuade
The audience's perception is more important than the
presenter's perception
Every presentation must be attention-getting, meaningful,
memorable, and activating
Becoming a Powerful
Presenter
Nine characteristics:
Enthusiasm
Organization
Audience focus rather than presenter
focus
Flexibility
Lot of questions from audience
Logistics failure
Appropriate body language (, eye contact)
Becoming a Powerful
Presenter
Sense of Humor
Appropriate vocabulary
Varied voice tone
change the Pace to emphasize key points
change the Pitch to create the interest
change the Volume of Voice to emphasize contrast
Pause to provide a sense of anticipation
Focus on purpose
Developing Your
Objectives
Determine your presentation objectives
Inform?
Gather ideas and explore them?
Make recommendations?
Evaluate, interpret, or clarify?
Set the stage for further action?
Arouse interest?
Instruct?
Sell?
Developing Your
Objectives
It should be possible to state the
objectives in clearly
By the conclusion of this presentation, you will
______
My objective is to ______
I want to talk about _____ so that _____

Objectives should be attainable and
measurable
Attainable and measurable objectives can keep
your presentation focus on the topic
Focusing on Audiences
Focusing on Audiences
Knowing Your Audience
Stating the Main Ideas
Deciding on Supporting Materials
Knowing Your Audience
Ways to gather information about the audience
Request a list of attendees and their titles
Send out a questionnaire or use a focus group
Talk to the attendees before your presentation
Interview other who have spoken to the audience
Study background information on the organization,
such as an annual report, publicity material,
organizational charts, and position descriptions.
Knowing Your Audience
Depending on audience, one has to
prepare presentation. For example:
Keep the information fairly general, if the
group is mixed in age, gender and position
Adress and disarm it early, if an audience
may be anxious about particular factors
Increase enjoyment or humor level as
much as you can, if an audience may
harbor ill will towards you
Stating the Main Ideas
Initially, two questions to be
answered by Presenter:
1. What ideas will best lead to my
objectives?
2. What ideas do I want my audience to
remember the most?

Stating the Main Ideas
Main ideas should:
State conclusions
Accomplish specific objectives
Be interesting
Be few in number
Stating the Main Ideas -
Example
Example showing three techniques applied for a presentation:
You will present to the executives from regional offices in
your company on sexual harassment. You want the audience
to understand what sexual harassment is, why your company
will not tolerate it, abd what should be done in case of a
sexual harassment incident. Your challenge id to persuade
your audience to take sexual harassment seriously. The
executives will be expected to implement sexual harassment
policy in their own offices. Three techniques for stating
main ideas.
Example Outline
technique
I. Sexual harassment
A. What sexual harassment is
B. Why the company will not tolerate it
C. What should be done in case of sexual
harassment incident
II. Implement a sexual harassment
III...
Example 5 Ws & 1 H
technique
Who: Executives from regional
offices
What: Sexual harassment
Why: Company will not tolerate
sexual harassment
How: Implement a sexual
harassment policy
Where: In each regional office
Example Brainstorming
technique
Sexual Harassment
Awareness
Procedures
Intervention
Policy implementation
Deciding on Supporting
Materials
Sources of information
Inside the organization
Product descriptions, statistic, newsletters, and
annual reports
Outside the organization
Trade journals, newspapers, books and database
services outside the organization
Personal
Own ideas, insights, examples, and personal
anecdotes or stories that may support your main
ideas
Deciding on Supporting
Materials
Types of supporting materials
Examples
Comparison
Quotation
Findings
Statistics
Graphics
audiovisual Media
Experts' Testimony
Creating Openers and
Transitions
Creating Openers and
Transitions
Creating openers
Developing transitions
Creating openers
Opener should can contain:
Attention-getting segments
Quotation or a statistic
Key points on the topic
Key points that highlight your topic and the most
important ideas that are addressed in the
presentation
Benefits to the audience
Outline benefits to the audience
Appropriate words and gestures
Make sure your gestures suit what your are saying
Creating openers
Seven types of openers:
Quotations
Rhetorical question
Declarative statement
Real-world situation
Current events
Scenarios
Anecdotes

Creating openers
Do not start presentation with a joke
Avoid remarks about gender, race, religion,
politics, mothers-in-law and so on
Avoid 5 Deadly sins of openers
Apologies
Long or slow-moving statements
Obvious observations
Trite questions
Stories not related to your topic
Developing transitions
Transition provides a natural flow between
the key points of your presentation, while
maintaining audience's interests
Good transitions should be:
Short
Attention-getting
Use statistics
Appropriate humor or shock statement
Right Pauses, Hand and body movements, and
voice modulations
Developing Presentation
Structure and Close

Developing Presentation
Structure and Close

Structuring the Main Body
Preparing Strong Closing Statements
Developing Stimulating Closings
Structuring the main
body
Use one or more of the following approaches to
sequence the main body:
Chronological Order
Priority
Spatial Arrangement
Topical Approach (Least, More & Most important)
Problem/Solution
Structuring the main
body
Main ideas should be supported using
Combination of:
Examples
Quotations
Statistics
Stories
Definitions
comparisons
contrasts
Preparing Strong Closing
Statements
A powerful presentation should
achieve following three objectives:
1. Provide a summary of the main ideas
2. Review the purpose of your entire
presentation
3. Appeal directly for the audience's
action
Preparing Strong Closing
Statements
Key ingredients of a closing for
presentation:
Bridging of the key points (Let me
summarize... or As a wrap-up...)
Restatement of the key points
Summary of main ideas (so that audience are
convinced to take action)
Appropriate benefit statement
Brief and memorable statement
Developing Stimulating
Closings
Types of closings:
A return to the opening theme
A future challenge
A call for action
A reference to what follows the
presentation
Different types of openers
Developing Stimulating
Closings
Five deadly sins of closings to avoid:
Changing your delivery style
Admitting you have forgotten a point
Stopping without summarizing the key
points
Apologizing
Rambling
Thank you