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REPORT WRITING

A business Report is an orderly arranged ,unbiased communication of factual


information that serves some business purpose
Types of report: Business Reports Academic Reports
Business Reports:
Routine Reports:
a) Progress Report
b) Inspection Report
c) Performance Appraisal
d) Periodical Report
Special report:
a) Investigating report
b) Survey Report
c) FIR
d) Project Report
Informational report
Analytical report




Five Ws & 1 H of Report:
Why,What,Who,When,Where,& How

Why is it Important to study the Report
Why the Problem should be analyzed
What is its relevance/significance
What are the benefits
Who is involved in the situation
Who is the reader
When did the problem started
When I am going to write the report
Where would the reader be at the time of reading the report
How would the report be written? What information is to be
taken


Planning for Report

1. Define the Problem & the Purpose
2. Outline the Issues for investigation
3. Prepare a work plan
4. Conduct research,analyse & interpret
5. Draw conclusion


Process of Report writing:
Subject matter should be analyzed logically
The final outcome is assessed
A rough draft for the outcome is prepared
Rewriting the rough draft
Final Bibliography
Writing the final draft
Details of defining the problem
Purpose of report writing
Presentation of report before concerned
Utility of the report



Ideal Project report should contain
following items:
1. Preliminary Pages:
cover
Title Page
Authorization
Acknowledgments
Executive Summary
Abstract
Table of contents
List of Illustrations

2 Main Text:
a) Summary
Introduction
Main Text/Findings
Conclusion/Recommendations/submission
b) Introduction
Introducing the theme
Review of related literature
Methodology
c) Results
Statistical analysis
Testing of hypothesis
Conclusion & Recommendations
3 End Matter
Annexure
Bibliography
Questionnaire
Indexing
Mathematical derivations
Appendices
Glossary(if necessary)

Cover
First page of the report
Title of the Report
Name/Names Of the Author/authors of the
Report
Name of the organization to which it is
submitted
1) Title Page
a) Title of the Report
b) name of the author
c) Name of the authority for whom the Report
was written
d) Contract, project or Job Number
e) Distribution list
2)Authorization
Person or department authorized to carry
research and make report. Also carry
authorized from.e.g.
This report is submitted as partial fulfillment
of the requirement of MBA Program of ICFAI
Business School.

3).Acknowledgements
to acknowledge and thank who have helped
you. Order should be:
Head of the organization
Company Guide
Faculty in-charge
Others

4).Executive summary
In condense form the crux of the report. The
purpose of this is to enable the reader to
grasp the main element of the report quickly.
It should be self sufficient and intelligible,
without reference to any other part of the
report. It is not the substitute of the report,
but it contain sufficient information to allow
the reader to ascertain his/her interest
5).Abstract
An Abstract is a technical summary
It is read by the people who are familiar with
the report. Technical jargon can be used here.
An Abstract can be part of the report.

6).Table of Content
Leave 1 margin on both sides, top & bottom

7).List of illustrations

if large no of tables and figures are used
Introduction: Purpose of the Report,
limitation ,scope of study,mathod of
collecting data,sourses,including literature
survey to give reader a clear picture of the
work.
Main Text:
References
Arrange all references alphabetically by the
Author's last Name or by the title of the
Reference. e.g.
Crane, Ronald S.,Critics and Criticism: Ancient
and Modern.Chicago: University of Chicago
Press,1952
Time to Call in the Boss Business Week,27
July 2005,32-36 for periodicals).
Glossary
A list of definitions
A footnote at the bottom with asterisk or
some other form of notation to inform your
readers that the term is defined in the
glossary.
Bibliography