The District of Columbia Public Library

FY 2009 End Report (Preliminary)

Wednesday, November 18, 2009

Document #9B.1 Board of Library Trustees Meeting

 FY 2009 Budget Status
• As of September 30, 2009, 98.7% of the Gross budget has been expended.
• Year-end Local PS expenditures are at $28.66M or 100.1% of the Local PS
budget of $28.67M. Available NPS funds will offset the deficit in PS caused by
the accrual of Retirement Incentive Bonuses and Separation Costs. No program
is deficient.
• All remaining FY09 invoices have been accrued, the current overall surplus of
$231K is due to the closing out of purchase orders where goods or services
were not received by 9/30/09.
• DC Public Library has expended 99.5% of the FY 2009 Local budget. The
expended percentage rate will increase again when the budget for Fund 1120
(for the original Interim Libraries - ANA, BEN, TEN and WTD) is decreased
by $120K in FY 2009 and re-budgeted in FY 2010.
• The Federal, Private, Other and Intra-District revenue collections will be
sufficient to support the agency’s respective budgets.

Document #9B.1 Board of Library Trustees 2Meeting

 FY 2009 Budget Status
(YTD - as of September 30, 2009 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,087,827 20,188,109 (100,282) 100.5%
12 Regular Pay- Other 3,213,927 2,912,655 301,272 90.6%
13 Additional Gross Pay 550,403 867,434 (317,031) 157.6%
14 Fringe- Benefits- Curr Personnel 4,743,633 4,736,995 6,638 99.9%
15 Overtime 585,225 492,504 92,721 84.2%
Total Personnel Service (PS) 29,181,015 29,197,697 (16,682) 100.1%

Non-Personnel Service
20 Supplies and Materials 797,073 740,234 56,839 92.9%
30 Energy and Utilities 2,591,719 2,963,670 (371,951) 114.4%
31 Telephone, Telegraph, Telegram & Etc 540,871 371,833 169,038 68.7%
32 Rentals - Land & Structure 357,645 426,580 (68,935) 119.3%
33 Janitorial Services 8,000 7,742 258 96.8%
34 Security Services 4,000 3,810 190 95.2%
35 Occupancy 18,000 18,000 0 100.0%
40 Other Services and Charges 4,780,320 4,546,019 234,301 95.1%
41 Contractual Services & Other 2,162,632 1,794,806 367,826 83.0%
50 Subsidies and Transfers 47,429 47,424 5 100.0%
70 Equipment & Equipment Rental 6,732,335 6,489,253 243,082 96.4%
Total Non-Personnel Service (NPS) 18,040,024 17,409,523 630,501 96.5%

Grand Total: PS + NPS 47,221,039 46,607,220 613,819 98.7%

Document #9B.1 Board of Library Trustees 3Meeting

 FY 2009 Budget Status
(YTD - as of September 30, 2009 – Local)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 19,922,403 20,023,194 (100,791) 100.5%
12 Regular Pay- Other 2,945,112 2,641,405 303,707 89.7%
13 Additional Gross Pay 548,667 865,447 (316,780) 157.7%
14 Fringe- Benefits- Curr Personnel 4,661,439 4,655,107 6,332 99.9%
15 Overtime 585,225 492,504 92,721 84.2%
Total Personnel Service (PS) 28,662,846 28,677,657 (14,811) 100.1%

Non-Personnel Service
20 Supplies and Materials 770,519 754,254 16,265 97.9%
30 Energy and Utilities 2,591,719 2,963,670 (371,951) 114.4%
31 Telephone, Telegraph, Telegram & Etc 540,871 371,833 169,038 68.7%
32 Rentals - Land & Structure 357,645 426,580 (68,934) 119.3%
33 Janitorial Services 8,000 7,742 258 96.8%
34 Security Services 4,000 3,810 190 95.2%
35 Occupancy 18,000 18,000 0 100.0%
40 Other Services and Charges 4,352,343 4,108,221 244,121 94.4%
41 Contractual Services & Other 1,524,412 1,350,986 173,426 88.6%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 6,154,211 6,070,400 83,811 98.6%
Total Non-Personnel Service (NPS) 16,321,719 16,075,646 246,073 98.5%

Grand Total: PS + NPS 44,984,565 44,753,303 231,262 99.5%

Document #9B.1 Board of Library Trustees 4Meeting