The document discusses the rationale and purposes of monitoring and evaluation (M&E) for projects. It outlines that M&E is used to identify bottlenecks, ensure accountability, draw lessons for future projects, track progress, and support decision making. Key benefits of M&E include improving project design, informing strategies, building consensus, and developing knowledge. Factors that can contribute to M&E failure include a lack of ownership, poor capacity, inadequate staffing and funding, poor planning, and delays in analysis. M&E can be done internally, externally, or with external consultants to maintain independence.
The document discusses the rationale and purposes of monitoring and evaluation (M&E) for projects. It outlines that M&E is used to identify bottlenecks, ensure accountability, draw lessons for future projects, track progress, and support decision making. Key benefits of M&E include improving project design, informing strategies, building consensus, and developing knowledge. Factors that can contribute to M&E failure include a lack of ownership, poor capacity, inadequate staffing and funding, poor planning, and delays in analysis. M&E can be done internally, externally, or with external consultants to maintain independence.
The document discusses the rationale and purposes of monitoring and evaluation (M&E) for projects. It outlines that M&E is used to identify bottlenecks, ensure accountability, draw lessons for future projects, track progress, and support decision making. Key benefits of M&E include improving project design, informing strategies, building consensus, and developing knowledge. Factors that can contribute to M&E failure include a lack of ownership, poor capacity, inadequate staffing and funding, poor planning, and delays in analysis. M&E can be done internally, externally, or with external consultants to maintain independence.
evaluation To identify the constraints or bottlenecks that hinder a project in achieving its objectives and enabling corrective action. Accountability; Enables the project planners and implementers to assess the benefits and costs that accrue to the intended direct and indirect beneficiaries of the project. Strategic management; Essential for drawing lessons from the project implementation experience and using the lessons in the planning of other projects Enables demonstration of results/impact and document project achievements
Purposes of Monitoring and evaluation Operational management/ Implementation; To track progress and provide information needed to co-ordinate the human, financial and physical resources committed to the project/program To provide feedback at the various stages of the project to the donors, implementers and beneficiaries of the project To support decision making and understanding of dynamics of the project or program being implemented
Key benefits of M&E Improves project/program design through feedback provided from baseline, midterm, terminal and ex-post evaluations Inform and influence sector and country assistance strategy through analysis of the outcomes and impact of interventions and the strength and weaknesses of their implementation Provides evidence basis for building consensus between stakeholders Key benefits of M&E Builds knowledge capital by enabling governments or organizations to develop a knowledge base of the types of programs and projects that are successful (It enables one to know what works, what does not and why) May have a beneficial spill over effect on other parts of government Provides regular feedback on project performance and shows need for mid-course corrections
Key benefits of M&E Identify problems early and proposes solutions Monitor access to project services and outcomes by the target population Evaluate achievement of project objectives Incorporate stakeholder views and promote participation, ownership and accountability Factors contributing to the failure of M&E systems Lack of demand for and ownership for the system that is rooted in the absence of a poor evaluation culture Poor institutional capacity (skills & infrastructure) to develop, support and sustain the system Staffing and funding for M&E units is inadequate, both in terms of quantity and quality
Factors contributing to the failure of M&E systems Poor project planning/ systems design leading to collection of too much data or wrong data Too much attention directed to data collection and too little to analysis of data in ways that provide information that is useful to managers Missing or delayed baseline studies. These should strictly be done before the start of the project implementation in order to facilitate project comparison and evaluations
Factors contributing to the failure of M&E systems Inadequate utilization of results Delays in data processing Reliance on overly sophisticated methods which may not be practical Risks suffering the negative connotation of passing judgment
Who should perform Monitoring and evaluation Internal or self evaluation means the same people implementing a project/program are responsible for the evaluation External evaluation the evaluation is conducted by an individual or group outside the implementing organization Internal evaluation with the use of an external consultant- undertaken by the team evaluating the project with the assistance of a professional evaluator Who should perform Monitoring and evaluation Independent evaluation undertaken by the individuals or group who are not only outside the implementing organization, but also completely independent from it in terms of control, remuneration capacity, political pressure or other factors that could affect objectivity There is tremendous power in measuring performance
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