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ORACLE GENERAL LEDGER

Release 12 Upgrade
New features in Release 12 of Oracle General Ledger
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
ACCOUNTING SETUP
Ledger
Replace set of books from 11i
Legal entity accounting
Single legal entity
Multiple legal entities through balancing segment values
Chart of accounts
Ledger currency
Accounting calendar
Accounting method
ACCOUNTING SETUP
Primary ledger
Primary accounting representation
Secondary ledger
Alternate accounting representation
Different 4 Cs
3 levels:
Balance
Journal
Subledger
Unified process to post subledger data to ledgers using
Subledger Accounting (SLA)
ACCOUNTING SETUP
Subledger Accounting (SLA)

Subledgers
General Ledger
Subledger
Accounting
Drilldown to Subledger
Transactions
Subledger
Accounting
Accounting
Drilldown to Subledger
Transaction Details
Secondary Ledger
Primary Ledger
ACCOUNTING SETUP
BENEFITS
Inherent support for multiple accounting representations
Increased Efficiency
Populating data to secondary ledgers
Increased Consistency
Unified process to post data to general ledger from Oracle
subledgers and external feeder systems
Consistent drilldown experience to subledger applications
integrated with SLA
ACCOUNTING SETUP MANAGER
Streamlines the setup and implementation of Oracle
Financial Applications
Centralizes the setup for common setup components:
Legal Entities
Ledgers
Operating Units
Reporting Currencies
Subledger Accounting Options
Intercompany Accounts and Balancing Rules
Accounting and Reporting Sequencing
ACCOUNTING SETUP MANAGER BENEFITS
Centralized Accounting Setup for Financials
Define all of your accounting-related setup in a central location
Reduce setup errors
Have clear view of implementation
Increased Efficiency
Access accounting setup information more quickly now that it
appears centrally in one location
Inherent support for multiple accounting representations
Streamlined on-going maintenance

Define Secondary
Ledger(s)
(optional)
Define
Accounting
Options
Complete
Accounting Setup
Assign Legal
Entities for
Accounting
Setup (optional)
Define
Primary Ledger
Define Legal
Entities
SETUP (from the Accounting Setup Manager)
ACCOUNTING SETUP PROCESS
IMPLEMENTATION CONSIDERATIONS
Define Calendars
Enable Currencies
Complete
Optional Setup
Steps
GL SETUP STEPS
Define
Chart of Accounts
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
MULTIPLE CURRENCY SUPPORT FOR GENERAL
LEDGER DATA FROM ALL SOURCES
Enhanced and Simplified Reporting Currency support
Integrated extension of a Ledger
Maintain at three levels
Balances: Translated balances in a different reporting currency
Journal: General ledger journals and balances in a different
reporting currency
Subledger: Subledger transactions, journals and balances in a
different reporting currency
MULTIPLE CURRENCY SUPPORT FOR
GENERAL LEDGER DATA FROM ALL
SOURCES
Currency
If difference is
only currency,
use Reporting
Currencies
Chart of
accounts
Calendar
Accounting
Method
US GAAP
Accrual
If one or more of the following are
different, use a Secondary Ledger
MULTIPLE CURRENCY SUPPORT FOR
GENERAL LEDGER DATA FROM ALL
SOURCES BENEFITS
Increased Visibility
Have complete currency representations of your accounting
data in any reporting currency at any level you choose
Addresses Multiple Currency Reporting Requirements
Meet statutory and local reporting requirements in addition to
corporate reporting requirements
Simplifies Setup
Automated process
MULTIPLE CURRENCY SUPPORT FOR
GENERAL LEDGER DATA FROM ALL
SOURCES PROCESS
Post Journal in
the Primary or
Secondary Ledger
JOURNAL LEVEL
REPORTING CURRENCY
Journal is
Replicated to the
Reporting
Currency
PROCESS
Run Translation in
the Primary or
Secondary Ledger
BALANCE LEVEL
REPORTING CURRENCY
PROCESS
Balances
Converted to the
Balance Level
Reporting
Currency
IMPLEMENTATION CONSIDERATIONS
Define Reporting
Currency
SETUP
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
ENTERED CURRENCY REPORTING AND
ANALYSIS DESCRIPTION
View balances for amounts entered in the ledger currency
separately from amounts entered and converted to the
ledger currency
View amounts entered in a specific currency
FSG Reports
Online Account Inquiry
Create journals based on account balances
entered in a specific currency
Recurring Journals
Mass Allocations
ENTERED CURRENCY REPORTING AND
ANALYSIS
DESCRIPTION
Acct Currency Entered Converted
Debit Credit Debit Credit
Cash USD 1,000
Cash GBP 500 1,200
Ledger Currency: USD
ENTERED CURRENCY REPORTING AND
ANALYSIS BENEFITS
Better Information
Perform currency analysis on entered ledger currency amounts for
valuation and analysis
More Flexible Allocations
Create allocations based on amounts entered in a specific currency
ENTERED CURRENCY REPORTING
AND ANALYSIS SETUP
No set up required.
General Ledger automatically tracks balances.
Entered ledger currency balances are available once
balances are posted.

AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
FOREIGN CURRENCY RECURRING
JOURNALS
DESCRIPTION
Create foreign currency journals that are recurring
Select conversion rate type
Calculate the converted amount for journal based on rate type
provided
FOREIGN CURRENCY RECURRING
JOURNALS
BENEFITS
More Flexibility
You have more currency options for creating recurring
journals
Increased Efficiency
Use the system to convert currency amounts instead of
calculating manually


FOREIGN CURRENCY RECURRING JOURNALS
PROCESS
Automated process
Generate
Recurring Journal
Journal is
Created
PROCESS
IMPLEMENTATION CONSIDERATIONS
SETUP
Define
Recurring Journal
in any currency
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
DATA ACCESS TO MULTIPLE LEGAL ENTITIES
AND LEDGERS DESCRIPTION
Data Access Sets
Simultaneous Access
Access multiple legal entities and ledgers via a single
responsibility
APAC
Ledger
Ledger
Legal Entities
Access Level
EMEA Ledger
Single Responsibility
DATA ACCESS TO MULTIPLE LEGAL ENTITIES
AND LEDGERS DESCRIPTION
UK
(11)
Italy
(13)
China
(21)
DATA ACCESS TO MULTIPLE LEGAL ENTITIES
AND LEDGERS DESCRIPTION
Data Access Set - Journals Example
Creating a Journal
Create a journal for any ledger in your Data Access Set
Viewing or Modifying a Journal
View or modify a journal for any ledger in your Data Access Set
Modifying a Journal Batch
Modify a journal batch if you have access to
all ledgers used in the batch in your Data
Access Set

DATA ACCESS TO MULTIPLE LEGAL ENTITIES
AND LEDGERS BENEFITS
Increased Efficiency
Access multiple ledgers in a single responsibility
Example: Enable cross-ledger inquiry, reporting, and
operations
User
User
11i Responsibilities R12 Responsibilities
Automated process
DATA ACCESS TO MULTIPLE LEGAL ENTITIES
AND
LEDGERS PROCESS
Log on and go to the
Journal Forms UI
PROCESS
Create journal batch for
a ledger for which you
have access to
Example: Journal Batch Creation
Assign Data Access
Set To Responsibility
Define and Complete
Accounting Setup
SETUP
Data Access Set
Is Automatically
Created
Assign Data Access
Set To Responsibility
Manually Define
Data Access Set
Automated process
DATA ACCESS TO MULTIPLE LEGAL
ENTITIES AND
LEDGERS SETUP
DATA ACCESS TO MULTIPLE LEGAL
ENTITIES AND LEDGERS SETUP
ASSIGN DATA ACCESS SET
GL: Data Access Set Profile Option
Replaces the GL Set of Books Name profile option in
R11i
Represents the Data Access Set intended for use by the
responsibility
IMPLEMENTATION CONSIDERATIONS
Carefully plan how to best use these new access and
security features:
Grant access to ledgers, or portions of the ledger
Balancing segment values
Management segment values
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
MULTI-LEDGER PROCESSING
DESCRIPTION
Ledger Sets
Logical grouping of ledgers with the same chart of
accounts and calendar/period-type combination
Basis for cross/multi-ledger inquiry, reporting, and
shared service operations
Opening/Closing Periods
Creating Period-Closing Journals, Allocations, and Recurring
Journals
Translating Balances
Reporting
MULTI-LEDGER PROCESSING
BENEFITS
Increased Operational Efficiency
Reduce setup and processing time by performing operations
on multiple ledgers simultaneously
Greater Control over Processes
Control your processing for multiple ledgers regardless of
accounting setup
Increased Data Accuracy
Keep all ledgers sync by keeping them on the same close
schedule
MULTI-LEDGER PROCESSING
Automated process
Select a Program
from the
Concurrent Manager
PROCESS
Programs
submitted for
each ledger in
the ledger set
Do you have
sufficient access to
all ledgers in the
ledger set?
Yes
No
Select the Ledger
Set from the LOV
MULTI-LEDGER PROCESSING PROCESS
SIMULTANEOUS OPENING AND CLOSING OF
PERIODS
Programs available for multiple ledgers:
Open Period
Close Period
Gapless Close Period
Permanently Close Period

MULTI-LEDGER PROCESSING
PROCESS SIMULTANEOUS YEAR-
END CLOSING JOURNALS
Generate the following Closing Journals programs for
multiple ledgers in a single submission
Create Balance Sheet Closing Journals
Create Income Statement Closing Journals

MULTI-LEDGER PROCESSING
PROCESS SIMULTANEOUS CURRENCY
TRANSLATION
Translation:
Translate balances across multiple ledgers simultaneously
Access:
From the Translate balances form
By submitting the Translation program from the Submit Request
form
MULTI-LEDGER PROCESSING
PROCESS FINANCIAL REPORTING ACROSS
LEDGERS
Use the Run Individual Reports form to specify a single
ledger or a ledger set at runtime when generating FSG
reports.
To leverage the use of ledger sets with FSG reports, you
must define a ledger set with a default ledger assigned.
Running standard reports with ledger sets does not require
a default ledger be assigned to the ledger set.
MULTI-LEDGER PROCESSING
SETUP
Assign the Data
Access Set to the
GL: Data Access
Set profile option
Define a Ledger Set
SETUP
Data Access
Set Is
Automatically
Created
Automated process
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
FINANCIAL REPORTS ACROSS LEDGERS
DESCRIPTION
Financial Reports
Aggregate data for all ledgers in a ledger set

Defined with ledgers
Defined with ledger
set
FINANCIAL REPORTS ACROSS LEDGERS
BENEFITS
Instant Summarization
Report on aggregate data for the ledger set
Greater Control on Visibility
Control view data across one or more ledgers regardless of
accounting setup
Increased Efficiency
No need to consolidate ledger data before reporting

FINANCIAL REPORTS ACROSS LEDGERS
PROCESS
Automated process
PROCESS
Generate Report
Select
Ledger Set
Runs an
Aggregate
Report
FINANCIAL REPORTS ACROSS LEDGERS
SETUP
Automated process
Assign the
Data Access
Set to the
GL: Data Access
Set profile option
Define a Ledger Set
SETUP
Data Access
Set Is
Automatically
Generated
Define FSG
Report Across
Ledgers
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
CROSS-LEDGER AND FOREIGN
CURRENCY ALLOCATIONS DESCRIPTION
Cross-Ledger Allocations
Perform allocation in one ledger based on amounts from
another ledger
Perform allocations in multiple ledgers based on a single
formula
Foreign Currency Allocations
Create allocations in foreign currencies
Select treatment of converted amounts
CROSS-LEDGER AND FOREIGN
CURRENCY ALLOCATIONS BENEFITS
Better Operational Efficiency
Reduce operational time by creating a single allocation
definition spanning multiple ledgers instead of creating
separate allocation definitions for each ledger
More Flexibility
Manage your allocations process across your entire enterprise
rather than according to your accounting setup
Create allocations in foreign currencies
CROSS-LEDGER AND FOREIGN CURRENCY
ALLOCATIONS
SETUP AND PROCESS
Define MassAllocation
SETUP
PROCESS
Generate
MassAllocation
MassAllocation
Journal is
Created
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
STREAMLINED AUTOMATIC
POSTING/REVERSAL DESCRIPTION
Streamlined Automatic Posting
Share AutoPost Criteria sets across multiple ledgers that share the
same chart of accounts and calendar
Automatically post journals for multiple ledgers simultaneously
Streamlined AutoReversal Criteria Setup
Share Journal Reversal Criteria definition across ledgers
STREAMLINED AUTOMATIC
POSTING/REVERSAL
BENEFITS
Streamlined Setup and Maintenance
Define AutoPost criteria once and post journals across multiple
ledgers simultaneously
Share AutoReversal criteria sets across multiple ledgers

STREAMLINED AUTOMATIC POSTING/REVERSAL
SETUP AND PROCESS
Automated process
Define
AutoPost
Criteria Set
SETUP PROCESS
Run AutoPost
Program
Journals
Are
Reversed
Run
AutoReverse
Program
Define Journal
Reversal
Criteria Set
Assign Journal
Reversal
Criteria
Set to Ledger
Journals
Are
Posted
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
INTEGRATED WEB-BASED SPREADSHEET
INTERFACE
DESCRIPTION
Journal Wizard
Launch spreadsheet web-interface from GL responsibility to
create actual, budget, or encumbrance journals
Import data from text files to create journals
Budget Wizard
Launch spreadsheet web-interface from GL responsibility to
download, modify, and upload budget amounts
Compare budget amounts and actual amounts
Create Graphs
Add Budget Notes to add descriptions
INTEGRATED WEB-BASED
SPREADSHEET INTERFACE
BENEFITS
Increased Flexibility
Access spreadsheet directly from the web-interface
Leverage familiar spreadsheet functionality
Customize spreadsheets
Work offline
Enter recurring journals from saved spreadsheets
Reduced Costs
Reduce Training Costs
Reduce IT Costs
INTEGRATED WEB-BASED SPREADSHEET
INTERFACE SETUP AND PROCESS
SETUP
Define profile
option: Default
Desktop Viewer
PROCESS
Select Layout
Select Data to
Import (optional)
Create Excel
document
Enter journals
Upload
Launch
Journal Wizard
Select Layout
Select Budget to
Download
Create Excel
document
Enter budget
amounts
Upload
Launch
Budget Wizard
AGENDA PART 1
Accounting Setup
Multiple Currency
Support For General
Ledger Data From All
Sources
Entered Currency
Reporting and Analysis
Foreign Currency
Recurring Journals
Data Access to Multiple
Legal Entities and
Ledgers
Multi-Ledger Processing
Financial Reports
Across Ledgers
Cross-Ledger and
Foreign Currency
Allocations
Streamlined Automatic
Posting/Reversal
Integrated Web-based
Spreadsheet Interface
Journal Copy
JOURNAL COPY
DESCRIPTION
AutoCopy Batch
Copy an existing journal batch to create a new journal batch with
the same journals
Easily change the following for the journal batch:
Batch Name
Period
Effective date
Journal batch with any status can be copied

JOURNAL COPY
BENEFITS
Increase Journal Entry Speed
Quickly create new journals by copying an existing one
Reduce Data Entry Errors
Reduce errors caused by having to manually enter new
journals from scratch
JOURNAL COPY
SETUP AND PROCESS
SETUP PROCESS
Select Journal
To Be Copied in
Enter Journals window
No setup required
Automated process
Enter Batch Name,
Period, Effective Date
for the New Batch
Create New
Journal Batch
by Concurrent
Program
AGENDA PART 2
Streamlined
Consolidation Mappings
Replacement for
Disabled Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and
Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and
Reporting Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
STREAMLINED CONSOLIDATION MAPPINGS
DESCRIPTION
Chart of Accounts Mapping
Formerly known as Consolidation Mappings
Define mappings between two charts of accounts
Share mappings across Consolidation Definitions for pairs of
parent and subsidiary ledgers that share the same chart of
accounts and mapping rules
Use mappings for secondary ledgers
Secure mappings using definition access sets

STREAMLINED CONSOLIDATION MAPPINGS
DESCRIPTION
Usage
Transfer journals and balances from a subsidiary ledger to a
consolidation ledger
Propagate journals from the primary ledger to secondary
ledger(s)


STREAMLINED CONSOLIDATION
MAPPINGS
DESCRIPTION
Maps any two charts of accounts
Co
Dept
Acct
I/C
LE
LOB
Acct
Source Chart of
Accounts
Target Chart of Accounts
Assign single value
Copy value
Use rollup rules
STREAMLINED CONSOLIDATION MAPPINGS
BENEFITS
Reduced Setup and Maintenance
For same pair of chart of accounts and same mapping rules:
No need to create a mapping per source/target ledger;
Define one mapping and apply it repeatedly to multiple
source/target ledger pairs
Fewer mappings to maintain going forward


STREAMLINED CONSOLIDATION MAPPINGS
SETUP AND PROCESS
SETUP PROCESS
Automated process
Define Chart of
Accounts Mapping
Assign to Consolidation
Definition or
Accounting Setup
Run Consolidation
Transfer Program
In Source Ledger
Data Is Mapped
And Transferred
To Target Ledger
Define Consolidation
Definition
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
REPLACEMENT FOR DISABLED ACCOUNTS
DESCRIPTION
Alternate Accounts
Define an alternate account for an account that is disabled or end-
dated
Subledger Accounting and GL Journal Import processes replace
disabled accounts with alternate accounts
REPLACEMENT FOR DISABLED ACCOUNTS
BENEFITS
Improve Processing Efficiency
You no longer need to manually correct errors caused by disabled
accounts; disabled accounts are replaced automatically by
Subledger Accounting and GL Journal Import
REPLACEMENT FOR DISABLED ACCOUNTS SETUP AND
PROCESS
SETUP PROCESS
Automated process
Define Alternate
Accounts in
GL Accounts window
Run
Create Accounting
in SLA or
Journal Import in GL
Disabled Accounts
are Automatically
Replaced With
Alternate Accounts
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
MANAGEMENT REPORTING AND SECURITY
DESCRIPTION
Optionally qualify a segment as the management
segment
Perform management reporting
Secure read and write access to Ledger/Management
Segment Value combinations using Data Access Sets
Co CC
Acct
I/C
Balancing
Cost Center
Management
Natural
Account
Intercompany
Cost Center Hierarchy
Director A
Read/Write
MSV Access
Create/Post Journals
Update Balances
Run Reports
View Data
Vice President
0683
Director A
OU97
Director B
OS69
Director C
OX53
No Access
X
X
X
MANAGEMENT REPORTING AND SECURITY
Vice President
0683
Director A
OU97
Director B
OS69
Director C
OX53
Read/Write to Parent CC 0683
Create/Post Journals
Update Balances
Run Reports
View Journals
View Balances
View Reports
Cost Center Hierarchy
MANAGEMENT REPORTING AND SECURITY
OU97
OS69
OX53
Management Ledger
Adjustments Only
Co
CC
Acct I/C
Primary Ledger
LE
Management Ledger Set
Day-to-Day Transactions
OU97
OS69
OX53
MANAGEMENT REPORTING AND SECURITY
MANAGEMENT REPORTING AND SECURITY
BENEFITS
Enables management reporting and analysis
Controls access to specific MSVs based on management
responsibility
Prevents managers from viewing or updating data for cost centers,
lines of businesses, product lines, etc. that are outside their
responsibility
Secures access to ledgers and management segment values
Grants read only or read and write access to management
segment values
MANAGEMENT REPORTING AND SECURITY SETUP
Automated process
SETUP
Define Data Access Set
To Secure Specific
Management
Segment Values
Designate a
Management Segment
for Chart of Accounts
Assign Data Access
Set To Responsibility
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND LEDGERS DESCRIPTION
Data Access Sets
Provide read-only and/or write access to data by ledger, balancing
segment values (BSVs), or management segment values (MSVs)
Full Ledger Access
Access to all data in a ledger
Specific BSV Access
Access to only some of the BSVs in a ledger
Specific MSV Access
Access to only some of the MSVs in a ledger
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND LEDGERS DESCRIPTION
Data Access Sets Journals Example
Creating a Journal Batch
You can create a journal batch for the ledger and/or BSVs for
which you have write access to
Viewing and Modifying a Journal Batch
You can view journal batches for which you have read-only or
write access to the ledger and/or BSV
You can modify journal batches only if you have write access
to all ledgers and/or BSVs that are used in the batch
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND LEDGERS DESCRIPTION
Ledger
Legal Entities
(BSVs)
Access Level
US Corporate Ledger ($)
Read only to Full Ledger
US East
(01)
US West
(02)
US South
(03)
Actions:
View Journals
View Balances
View Reports
Access to Full Ledger
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND
LEDGERS DESCRIPTION
Ledger
Legal Entities
(BSVs)
Access Level
US Corporate Ledger ($)
Read only
US East
(01)
US West
(02)
US South
(03)
Actions:
View Journals
View Balances
View Reports
Access by BSVs
Read/Write
Actions:
View, Create, Post Journals
View and Update Balances
View and Run Reports
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND LEDGERS DESCRIPTION
Ledger
Legal Entities
(BSVs)
Access Level
EMEA Corporate
Full Ledger Read and Write Access
UK
(11)
Italy
(12)
Italy
(12)
Access to Multiple Ledgers
Actions:
View, Create, Post Journals
View and Update Balances
View and Run Reports
Italy
Statutory
DATA ACCESS SECURITY FOR LEGAL
ENTITIES AND LEDGERS BENEFITS
Greater Control and Flexibility
Grant read only or read and write access to the ledger or
portions of the ledger
GL Clerk A
Ledger #1
Ledger #2, BSV01
Ledger #3, BSV02
GL Clerk B
Read Only
Read and Write
Privileges
DATA ACCESS SECURITY FOR
LEGAL ENTITIES AND LEDGERS
SETUP AND PROCESS
Assign Data Access
Set To Responsibility
Define and Complete
Accounting Setup
SETUP
Data Access Set
Is Automatically
Created
Assign Data Access
Set To Responsibility
Manually Define
Data Access Set
(Optional)
Automated process
Open
Journal Forms UI
PROCESS
Create journal batch for
a ledger in which you
have write access to the
ledger or one or more
BSVs.
Journal Batch Creation
AGENDA PART 2
Streamlined
Consolidation Mappings
Replacement for
Disabled Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and
Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and
Reporting Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
JOURNAL REVERSAL ENHANCEMENTS
DESCRIPTION AND BENEFITS
Prevents reversal of journals with frozen sources
Benefit: Enforces consistency between source system and GL
account balance
Prevents reversal of unposted journals
Benefits:
Improves data integrity
All reversals can be tied back to the originating journal
Improves auditability
JOURNAL REVERSAL ENHANCEMENTS
SETUP
No Set Up Required
These features are automatically available in GL

AGENDA PART 2
Streamlined
Consolidation Mappings
Replacement for
Disabled Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and
Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and
Reporting Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
CONTROL ACCOUNTS
DESCRIPTION AND BENEFITS
Ensures control accounts can only contain data from an
approved journal source
Prevents manual journal entry to control accounts
Provides better control
Specify authorized sources for control accounts
Streamlines reconciliation
Enforce consistency between source system and GL account
balance

CONTROL ACCOUNTS
SETUP AND PROCESS
SETUP PROCESS
Automated process
Set Control Account
Qualifier for a
Natural Account Value
In the Segment Values
Window
Create Accounting in
SLA or enter journal in
GL
Accounting
or Journal
Created
Valid for the
journal source?
Error
Select a
different
account
No
Yes
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
SECURITY FOR DEFINITIONS
DESCRIPTION
Definition Access Set
Secure definitions
Grant one or more of the following privileges to
responsibilities
Use Access
View Access
Modify Access
SECURITY FOR DEFINITIONS
Securable definitions:
Accounting Calendars
AutoAllocations
AutoPost Criteria Sets
AutoReversal Criteria Sets
Budget Formulas
Budget Organizations
Chart of Accounts Mappings
Consolidation Definitions
Consolidation Sets

Elimination Sets
FSG Reports and components
MassAllocations
MassBudgets
Rate Types
Recurring Journals
Revaluations
Transaction Calendars

Use









View









Modify









GL Clerk Controller
Rent Allocation
Recurring Rent
Rent Allocation
Recurring Rent
Balance Sheet
Income Stmt
Privileges
SECURITY FOR DEFINITIONS -
EXAMPLE
SECURITY FOR DEFINITIONS
BENEFITS
Greater Control
Limits a responsibilitys access from using, viewing, and
modifying definitions
Reduces errors and accidental changes to important
definitions
Secures access to definitions independently from data
access
Increased Flexibility
Selectively choose definitions that you want shared
and restrict access to those you do not want
shared
Supports Shared Service Centers
Shared definitions can be restricted to
authorized users
Query
Definition
Do you have
View privilege?
View
Definition
SECURITY FOR DEFINITIONS
SETUP AND PROCESS
SETUP PROCESS
Have
Modify
privilege?
Do you have
Use privilege?
Modify
Definition
Use
Definition
Assign privilege for
the definition to the
Definition Access Set
System Administrator
GL Accountant
Enable Security
on the Definition
Create a Definition
Assign responsibility
to Definition
Access Set
Define Definition
Access Set
Yes
Yes
Yes
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
ACCOUNTING AND REPORTING SEQUENCING
DESCRIPTION
New journal sequencing options
Accounting Sequence
Sequence GL journals when posted in GL
Sequence subledger journals when completed in Subledger
Accounting
Reporting Sequence
Sequence GL Journals when you close a GL Period
Sequence subledger Journals when you complete the
accounting in SLA
Replaces Accounting Engine (AX) legal sequencing and
Libro Giornale
Assign mutually exclusive sequences
ACCOUNTING AND REPORTING SEQUENCING
BENEFITS
Legal Compliance
Addresses business requirements in many countries
Allows fiscal authorities to verify the completeness of a
companys accounting records
Increased Flexibility
Provides greater flexibility in choosing different journal
sequencing options
Sequence journals based on different criteria
Ledgers
Reporting currencies
Journal sources
Journal categories
Balance types
Post Journal
or Close Period
Should
the journal be
sequenced?
Yes
Automated process
ACCOUNTING AND REPORTING SEQUENCING
SETUP AND PROCESS
SETUP
PROCESS
Define Sequence
(Optional)
Journal
is sequenced
Define Sequencing
Context for Ledger
Is sequence
defined?
Define
Sequence
Yes No
Assign Sequence
To Ledger
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
JOURNAL LINE RECONCILIATION
DESCRIPTION
Manually or automatically reconciles journal lines that
should net to zero
Formerly known as the GL Entry Reconciliation feature
within Oracle Financials Common Country Features
Now part of Oracle General Ledger and renamed to Journal
Line Reconciliation
JOURNAL LINE RECONCILIATION
BENEFITS
Automated Reconciliation
Provides automated way to reconcile journal lines that should net
to zero
Reduces close cycle time
No Localization Required

Enable
Reconciliation
Qualifier for
Natural Account
value
Enter Reconciliation
Reference in SLA
or GL during manual
journal entry
JOURNAL LINE RECONCILIATION
SETUP AND PROCESS
Enable Journal
Reconciliation
for Ledger
SETUP
PROCESS
Automated process
Query Journal Lines
In Reconcile Journal
Lines Window
Select Journal
Lines to
Reconcile
Reconciliation
ID assigned
Run Automatic
Reconciliation
Automatic Manual
AGENDA PART 2
Streamlined Consolidation
Mappings
Replacement for Disabled
Accounts
Management Reporting
and Security
Data Access Security for
Legal Entities and Ledgers
Journal Reversal
Enhancements
Control Accounts
Security for Definitions
Accounting and Reporting
Sequencing
Journal Line
Reconciliation
Enhanced
Intercompany
ENHANCED INTERCOMPANY
DESCRIPTION
Advanced Global Intercompany System (AGIS)
Previously Global Intercompany System feature
Now a separate product with many enhancements
Intracompany Balancing Rules
Previously Intercompany Balancing
Used across Subledger Accounting and General Ledger to
balance journals within a legal entity or ledger
Intercompany Accounts
Used across Subledger Accounting and General Ledger to
balance cross legal-entity journals
Support for encumbrance journals

ENHANCED INTERCOMPANY
BENEFITS
Improved User Interface
Improved user interface makes defining rules more intuitive
Better Control
Consistent application of Intercompany Accounts and
Intracompany Balancing Rules in Subledger Accounting and
General Ledger
Increased Efficiency
Support for encumbrance journals



ENHANCED INTERCOMPANY
ACCOUNTING AND BALANCING RULES
PROCESS
PROCESS
Unbalanced
Journal is posted
Unbalanced
journal
is for multiple
BSV?
Yes
No
No
Yes
Multiple
BSV assigned
to different legal
entities?
Suspense Account
is used for
balancing journals
(if suspense acct
is defined)
Intracompany
Balancing Rules
are used for
balancing
journals
Intercompany
Accounts
are used for
balancing
journals
ENHANCED BALANCING
PROCESS INTRACOMPANY JOURNALS
Creation:
Journal Mode
1 to 1
1 to Many
Many to 1
Many to Many
If Intercompany and Intracompany lines are mixed
Balancing API handles all situations
Intercompany accounts are balanced first
before intracompany balancing
ENHANCED INTERCOMPANY ACCOUNTING
AND BALANCING RULES SETUP
Define Legal
Entity and
Ledger Setup
SETUP
Enable
Intracompany
Balancing
for Ledger
Define
Intercompany
Accounts
Define
Intracompany
Balancing Rules
IMPLEMENTATION CONSIDERATIONS
Intercompany
Accounts
Intracompany
Balancing Rules
AGIS
Balancing API
Balancing Entries Created
General Ledger
Posting Program
Subledger Accounting Create
Accounting Program