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Vendor Invoice Management 7.

0
VIM Flow Chart
Configuration: Single System Landscape



Single Instance




Central Reporting
ICC
Content Repository
IM Workflow
Configuration: One central System and multiple
satellite systems



Central Instance




Satellite
SAP
Central Reporting
ICC
Satellite
SAP
Satellite
SAP
Content Repository
IM Workflow
IM Workflow
IM Workflow
IM Workflow
Learning Services April 14, 2012 Overview 4
Overview SAP Basis Components
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System
Workflow
Machine
Learning Services April 14, 2012 VIM 6.0 Installation and Upgrade Overview 5
SAP IM after installation
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005


FI-IE-WF PIR


ROLES
IAP-WF IAP

MM-IE-WF LIX





COA
tables
SAP IM
Workflow
Machine
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
Reporting VAN
Learning Services April 14, 2012 VIM 6.0 Installation and Upgrade Overview 6
SAP IM Components after BC Set activation
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
Indexing by OCR
WS00275270
manual Indexing
WS00275271
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
Reporting VAN
Learning Services April 14, 2012 OpenText for SAP Solutions Components 7
OpenText for SAP Solution Customizing for SAP IM
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005


FI-IE-WF PIR


ROLES
IAP-WF IAP

MM-IE-WF LIX






COA
tables
SAP IM
Workflow
Machine
Archive Server Logical Archive
Learning Services April 14, 2012 Overview 8
ArchiveLink Customizing for SAP IM
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001

FI-IE-WF PIR
FIPP

MM-IE-WF LIX
BUS2081





Workflow
Machine
Indexing by OCR
WS00275270
manual Indexing
WS00275271
FI posted
BKPF

OT Archive Server Logical Archive
ArchiveLink
Document Type
Content
Repository
Learning Services April 14, 2012 SAP Archivelink Overview and Customizing for SAP IM (VIM) 9
ArchiveLink Customizing for SAP IM
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001

FI-IE-WF PIR
FIPP

ROLES
IAP-WF IAP

MM-IE-WF LIX
BUS2081





COA
tables
SAP IM
Workflow
Machine
Indexing by OCR
WS00275270
manual Indexing
WS00275271
FI posted
BKPF

Reporting
OT Archive Server Logical Archive
ArchiveLink
Document Type
Content
Repository
Learning Services April 14, 2012 Role Resolution 10
Role Resolution Customizing for SAP IM
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005

FI-IE-WF PIR


ROLES
IAP-WF IAP

MM-IE-WF LIX






COA
tables
Workflow
Machine
Archiving System
Reporting VAN
SAP IM
Learning Services April 14, 2012 Overview 11
Overview SAP IM, manual Indexing and DP-WF
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
posted invoice
Archiving System
MM posted
Logical Archive
Learning Services April 14, 2012 Document Processing (DP) Configuration 12
Overview SAP IM, manual Indexing and DP-WF
Windows
Viewer
Web
Viewer
Java
Viewer
Enterprise
Scan
Client
SAP GUI
Client Workstation
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
Archiving System
MM posted
Logical Archive
DP-WF 005
/OPT/V1001
WS00275269
posted invoice
Learning Services April 14, 2012 OCR and Invoice Capture Center (ICC) 13
Overview SAP IM and ICC
Windows
Viewer
Web
Viewer
Java
Viewer
ICC
Recognition
Server
ICC
Validation
Client
Enterprise
Scan
Client
SAP GUI
Client Workstation
ADS
Windows
User
SAP User
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
Archiving System
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
MM posted
Logical Archive
Reporting VAN
posted invoice
Learning Services April 14, 2012 Invoice Exception Processing 14
Overview SAP IM and ICC
Windows
Viewer
Web
Viewer
Java
Viewer
ICC
Recognition
Server
ICC
Validation
Client
Enterprise
Scan
Client
SAP GUI
Client Workstation
ADS
Windows
User
SAP User
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
posted invoice
Archiving System
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
MM posted
Logical Archive
Reporting VAN
Learning Services April 14, 2012 Invoice Approvals 15
Customizing Invoice Approval Workflows
Windows
Viewer
Web
Viewer
Java
Viewer
ICC
Recognition
Server
ICC
Validation
Client
Enterprise
Scan
Client
SAP GUI
Client Wokstation
ADS
Windows
User
SAP User
ArchiveLink Interface
FI MM HR
SAP R/3 System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
posted invoice
Archiving System
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
MM posted
Logical Archive
Reporting VAN
Learning Services April 14, 2012 Overview 16
Overview SAP IM and ICC
Windows
Viewer
Web
Viewer
Java
Viewer
ICC
Recognition
Server
ICC
Validation
Client
Enterprise
Scan
Client
SAP GUI
Client Workstation
ADS
Windows
User
SAP User
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
posted invoice
Archiving System
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
MM posted
Logical Archive
Reporting VAN
Learning Services April 14, 2012 Overview 17
Overview SAP IM, ICC and Reports
Windows
Viewer
Web
Viewer
Java
Viewer
ICC
Recognition
Server
ICC
Validation
Client
Enterprise
Scan
Client
SAP GUI
Client Workstation
ADS
Windows
User
SAP User
ArchiveLink Interface
FI MM HR
SAP ERP System SAP User
DP-WF 005
/OPT/V1001
WS00275269
FI-IE-WF PIR
FIPP
WS00275254
ROLES
IAP-WF IAP
WS00275252
MM-IE-WF LIX
BUS2081
parked WF | blocked WF
WS00275260 | line level WF
| WS0027264
| header WF
| WS00275266
COA
tables
SAP IM
Workflow
Machine
FI parked
FI posted
BKPF
Indexing by OCR
WS00275270
manual Indexing
WS00275271
MM parked
MM posted
& blocked
posted invoice
Archiving System
ICC Ex-
traction
ICC Vali-
dation
DP-Trigger
ICC Dis-
patcher
Validation
nessesary?
MM posted
Logical Archive
Reporting VAN