In the interest of ensuring maximum utilization of the
subterranean components of the building currently not
apportioned to operations department, it is recommended that an evaluation of requisites for storage space be initiated at the earliest. Subject review should be initiated at the earliest practicable opportunity and should be conducted by administrative personnel not affiliated with operative departments.
ADAPTATION ILLUSTRATED A) Last year your companys sales were $1.6 billion, which was slightly higher than the 1.45 billion of total for the year before. After deducting for all expenses we had 0.4 billion left over for profits compared with $ 0.2 billion for the year 2006.
B) The corporations investment and advances in three unconsolidated subsidiaries and in 50 percent owned companies was $ 12 million on December 31, 2006. The excess of the investments in certain companies over net asset values on the date of acquisition was $1.6 million. The corporations equity in the net assets as of December 31, 2006 was $11.5 million. Selecting the Right Words
Use Familiar Words Choose Short Words Use Concrete Language Avoid Overuse of Camouflaged Verbs Select the Correct Idiom Use Technical Words and Acronyms with Caution Select words with precise meaning
BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Use Familiar Words Unfamiliar Words Familiar Words. Ms. Sunitas idiosyncrasies supply adequate justification for terminating her employment status Ms Sunitas peculiar behavior justifies her termination This antiquated scheme is ineffectual for achieving accelerated growth This scheme is obsolete for achieving fast growth Company operations for the preceding accounting year terminated with substantial deficit The company lost much money last year BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Use Short Words Long Words Short Words The decision was predicated on the assumption that an abundance of monetary funds was forthcoming. The decision was based on the belief that there would be more money They acceded to the proposition to terminate business They agreed to quit business. During the preceding year the company operated at a financial deficit. Last year the company lost money. BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Use Concrete Language. Abstract Expressions Concrete Expressions A significant loss A 53 percent loss The majority 62 percent In the near future By noon Thursday Substantial amount
2.5 Million The leading company First among 3,212 competitors BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Avoid Overuse of Camouflaged Verbs Camouflaged Verb Construction Acquisition Make an acquisition Commitment Make a commitment Liquidation Effect a Liquidation Assistance Give assistance to Reconciliation Make a reconciliation BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Select the Correct Idiom Faulty Idiom Correct Idiom Authority about Authority on Comply to Comply with Superior than Superior to In accordance to In accordance with Equally as bad Equally bad Different than Different from BUSINESS WRITING: ADAPTATION AND SELECTION OF WORDS Active Voice Vs. Passive Voice The books were inspected by the Auditor (P)
The Auditor inspected the books (A)
A complete reorganization of the administration was effected.(P)
The president completely reorganized the administration Passive Voice De-emphasize the doer
Avoid accusing the reader
When performer is unknown
The name of the performer has to be concealed Not to forget. Use words with the right vigor and strength