Angeles, Jay C.

Deligero, Jchelle
Maquinana, Jennel
Background of the Company
Initially, owner Engr. Isidro T. Pajarillaga engaged
to ITP Metal Industries
1986 ITP Construction was established
February 27, 1987 accredited by the Philippine
Contractors Accreditation Board (PCAB) and
upgraded to Category B with General Building
and General Engineering
undertaken several government contracts as full
time partners of companies with higher PCAB
Categories
ITP CONSTRUCTION INC. - Increased its capital to
sustain the growing manpower and number of
challenging jobs, company decided to also
increase their capital to P100,000,000.00 and
amended its charter
Mission
As a construction firm with a PCAB license of Category
AAA, its men and resources are geared in producing quality
projects that can compete with other contractors and more
importantly, one that can win the trust and confidence of clients.


Vision
With sufficient logistics, equipments and an organized
engineering and construction staff, the company is better
equipped to venture into larger opportunities and
responsibilities. And as a member of the Philippine Green
Building Council and TV Nord Philippines Inc.-ISO 9001:2008
certified construction firm, ITP CONSTRUCTION INC. steers itself
towards a bright future in the construction industry.



Core Processes of the Company
General Purchasing Procedure

1. Procurement of construction materials, equipment and services (subcontractor) would be based on
material description, equipment/service description and or drawings, requirements and specifications.
1.1 Requesting Department should submit an approved purchase requisition to Purchasing Section.
1.2 Requesting Department fills up a Purchase Requisition form. In the event that the Purchase
Requisition is not properly filled up, Purchasing Section will return the same copy to the requestor.
1.3 Minimum requirements are, but not limited, to complete description, specification, and other
required information as needed by the Purchasing group, quantity needed and measurement,
required delivery date, requesting department, complete name and signature of requestor.
1.4 All requisitions shall be submitted to Finance for budget monitoring. Out of budget Purchase
Request shall require special approval from General Manager.
1.5 Purchase Requisition should be properly approved. It should be signed by the requestor, and the
required signatories.

2. Purchasing Section will prepare a Purchase Order.
2.1 After prices has been checked and verified, Purchasing will completely accomplish a Purchase
Order.
2.2 Request all proper signatories to approve the Purchase Order.
2.3 Send to vendor and request for a confirmation on the P.O. via return fax, e-mail confirmation.

3. Purchasing Section monitors arrival of purchased items or equipment.
3.1 Purchasing Section will call up supplier for follow-up to assure on time delivery and update confirmed
delivery date.
3.2 In cases of delay on the arrival of construction materials or other items ordered, Purchasing Section
will inform Requesting Department so that alternative actions are taken on time.
3.3 If there are discrepancies between Purchase Order and Sales Invoice received, in terms of price or
quantity, supplier has to be advised and discrepancy has to be resolved accordingly by
Purchasing Section.

Submission of
Purchase
Requisition form
to Purchasing
Section
Purchasing Section
will prepare the
Purchasing Order
(P.O.)
Monitoring of
arrival of the
purchased items
and equipments
General Purchasing Procedure
Core Processes of the Company
Procurement of Construction Materials

1. Approved generated Bill of Quantities shall be made available prior conduct of
canvassing requiring three (3) different potential suppliers.
2. The Purchasing head shall timely assign authorized personnel to conduct canvassing upon
receipt of approved generated bill of quantities.
3. The three (3) canvassed suppliers of the generated approved bill of quantities shall be
endorsed to Purchasing Head for review and approval prior endorsement to Operation
Dept. Head.
4. The operation department head shall endorse the canvassed required to Finance Dept.
for budgetary preparation.
5. The Finance Dept. shall review and approve the required Bill of quantities for budgetary
requirements and for the release of required budget and endorse to Purchasing for
purchase order (PO) process.
6. The Purchasing head shall timely and accurately award the approved PO to selected
supplier/s and make regular follow-up schedule of Materials Inspection Team of procured
materials before the preparation of payment and deliveries.
7. The materials inspection team shall inspect procured construction materials prior to
delivery to construction site/s.
8. The assigned Project Engineer shall inspect delivered construction materials with the
assigned Project Quality Control Engineerand the Customers Project Engineer.

Selection of Subcontractors

1. The Purchasing Head and Operation Dept. Head shall select from the short listed qualified
sub-contractors.
2. After the selection of qualified sub-contractor the Operation and Purchasing Head shall
prepare the Sub-contractor Agreement, then endorse to GM for review and approval.
3. The Purchasing head shall be coordinate with the sub-contractor for the signing of approved SA for
conformity and receipt of Notice to Proceed and prepare requests for Down Payment to Finance Dept. in favor
of sub-contractor.
4. The Finance Head and the Gen. Manager shall review and approve the requested Down Payment.
5. Purchasing Head shall coordinate with the Sub-contractor on the release of payment and
secure necessary official receipt for the payment issued with the sub-contractor.
6. The Operation Head and Purchasing Manager shall implement approved sub-contractor
agreement and orient the sub-contractor regarding its implementation.

Lease of Construction Equipment (as applicable)

1. The Purchasing Section requires potential construction equipment providers to submit
company profile.
2. Construction equipment providers shall completely filled-up supplier survey form and submit
to Purchasing for review.
3. Purchasing section and Engineering Head conduct site visit to potential construction
equipment providers after the received of supplier survey form and the confirmation schedule
of equipment providers.

Cost-Benefit Analysis
HELP!!! Hahaha

Cost
acquisition ng software at computer to be used by
the Purchasing Unit
Training cost para sa 2 staff
Benefit
Expected Impact of Information System
Reduced costs - a selected group of suppliers identifies those who
best suit the requirements of the business and favorable rates can
be negotiated.
Reduced processing time increased automation of internal
processes replaces time-consuming manual intervention.
Improved supplier relationships using contract volume
information to negotiate better prices and services.
Increased productivity - goods and services can be procured
quicker with an automated system and therefore more cost
effectively. It established the enhancement in data security and
timely submission of reports to the Accounting Unit. As a result, the
electronic capture of information within an automated system
encourages effective decision making. Furthermore, the
reliability, robustness and confidence of the end-user/stakeholder
are to improve.
Adherence to corporate regulations - manual processes are open
to error and abuse. Through automating procurement, it assures
compliance to regulations and corporate standards. In addition, it
promotes transparency to the responsible staff.

Implementation Plan dagdag pa
Acquisition of the required software and computer to be used for the
proposed Purchasing Unit Transaction __ System
Company shall hire an additional manpower, as contractual, in
Purchasing Unit that shall assist the existing Officer in handling the
System and other administrative functions.
Purchasing Officer and the newly hired staff will undergo training
every weekend before the fully-implementation or imposing of the
new system.
Monitoring and evaluation of the following indicators that shows the
effectiveness of the System to the company as a whole;
Submission of reports to the concerned units;
Easily reconciliation with the ____? (parang pasok din to sa report)
Preciseness and (ano pwedeng English sa bilis vs. dami ng work)
in preparation of Purchase Orders etc;