SAP AG 2003

Manual Payments
Payment System
Deposits and Bank Statement Reconciliation
Bank Statement Processing

Contents:
Banking
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SAP AG 2003
At the conclusion of this unit, you will be able to:
Banking: Unit Objectives
Post incoming payments manually
Deposit received cash payments to your bank G/L
account
Generate outgoing payments using the Payment
Wizard
Manually enter a bank statement into the system
Reconcile your bank G/L account with an external
account statement (using different methods
according to localization)

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SAP AG 2003
You must reconcile open receivables and liabilities
with incoming or outgoing payments. When doing
so, you must closely monitor and track these
payment flows to ensure that they are handled
correctly.
Banking: Business Scenario
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SAP AG 2003
Post incoming payments manually using different
payment means
Describe the postings made by incoming and
outgoing payments
At the conclusion of this topic, you will be able to:
Manual Payments: Topic Objectives
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SAP AG 2003
Structure of a Payment Document
Incoming / Outgoing Payments
Open Invoices, Credit Memos, and Journal Entries
Payment Document Header
Totals, Remarks
Cancel
Add in Sequence
Add Select All Deselect All
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SAP AG 2003
The Payment Document Header
Incoming / Outgoing Payments
Cancel Add in Sequence
Code
Name
Pay to


Contact Person
No. (from Series or Manual)
Posting Date
Due Date
Document Date
Vendor master
record
Customer master
record
Project
Reference
Transaction No.
Add Select All Deselect All
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SAP AG 2003
To Determine the Payment Amount
Incoming / Outgoing Payments
Add Cancel Add in Sequence
Payment on Account
Display Invoices with Matching Billing Address
25
205
Open Balance 25
Total Amount Due
98 RC 98 98 * 1 of 1 204
JE
CN
IN
IN
Doc.
Type
25 25 25 1 of 1 303
-50 -50 -50 1 of 1 202
98 2% 100 100 2 of 2 101
180 180 200 * 1 of 2
Total
Payment
Dis-
count
Balance
Due
Total * Installm. Doc.
Payment Document Header

Sel.
101
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SAP AG 2003
To Specify the Payment Means
1. Determine the Payment Amount
2. Split the Payment Amount
According to Payment Means
Possible Payment Means:

Check
Bank Transfer
Credit Card
Cash $
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SAP AG 2003
Postings for Incoming Payments
Customer
1 OI
Cash on Hand
1
Incoming Payment
Payment Means Cash
Open
Invoice
Customer
1 OI
Credit Card
1
Open
Invoice
Incoming Payment
Payment Means
Credit Card
Customer
1 OI
Checks Rec.
1
Open
Invoice
Incoming Payment
Payment Means Check
Customer
1 OI
Bank
1
Open
Invoice
Incoming Payment
Payment Means
Bank Transfer
Cash Credit card
Check
Bank transfer
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SAP AG 2003
Postings for Outgoing Payments
Vendor
1 OI
Outgoing Payments
Payment Means Cash
Cash on Hand
1
Open
Invoice
Vendor
1 OI
Outgoing Payments
Payment Means Check
Bank
1
Open
Invoice
Vendor
1 OI
Outgoing Payments
Payment Means Credit
Card
Bank
1
Open
Invoice
Vendor
1 OI
Outgoing Payments
Payment Means Bank
Transfer
Bank
1
Open
Invoice
Cash
Credit card
Check Bank Transfer
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SAP AG 2003
Posting Exchange Rate Differences
Foreign Vendor
Outgoing Payments
20 LC
Exchange Rate Differences
40 LC
20 LC
20 LC
40 LC
Rate: 0.5
Rate: 0.25
10 FC 10 FC 10 FC
LC: Local Currency
FC: Foreign Currency
Invoice in
Foreign
Currency
Payment
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SAP AG 2003
Bank Definition
Bank Definitions
Bank Country
Bank Code
G/L Account
Bank
Account
Number
G/L Bank
Account
Business
Partner
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SAP AG 2003
Bank Transfer - Process
Bank
1
Vendor
1 OI
Outgoing Payment
Payment Means Bank Transfer
Customer
OI 1
Bank
1
Open
Invoice
Outgoing Payment by Bank Transfer
Enter Bank Statement
with Create Payment
Bank Statement
Debit
Bank Statement
Credit
Open
Invoice
External Reconciliation
with Bank Statement
Incoming Payment by Bank Transfer
External Reconciliation
with Bank Statement
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SAP AG 2003
Cash Payments - Process
Customer
1 OI
Cash on Hand
1 2
Bank
2
Bank Statement
Debit
Bank Statement
Vendor
1 OI
Outgoing Payment
Payment Means Cash
Outgoing cash payment
Incoming cash payment
Incoming Payment
Payment Means Cash
Cash on Hand
1 2
Cash
Deposit
Journal
Entry
Bank
2
Credit
External Reconciliation
with Bank Statement
External Reconciliation
with Bank Statement
Open
Invoice
Open
Invoice
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SAP AG 2003
Bank
3
Incoming Credit Card Payments - Process
Customer
1 OI
Credit Card
1 2
Open
Invoice
Incoming Payment
Payment Means
Credit Card
Deposit of Credit
Card Voucher
Def. Account
2
3
Postdated Credit
Voucher Deposit
Credit
External Reconciliation
with Bank Statement
$
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SAP AG 2003
Outgoing Credit Card Payment - Process
Bank Statement
Debit
Bank Account
1
Vendor
1 OI
External Reconciliation
with Bank Statement
Open
Invoice
Outgoing Payment
Payment Means Credit Card
$
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SAP AG 2003
Deposit cash and checks to your bank
Explain why bank statement reconciliations are
necessary
Manually enter a bank statement
Perform an external reconciliation between a bank
account and a bank statement

At the conclusion of this topic, you will be able to:
Deposits and Bank Statement Reconciliation: Topic
Objectives
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SAP AG 2003
Deposits of Cash and Checks
Cash on Hand
1 2
Bank
2
Cash
Deposit
Checks Rec.
1 2
Bank
2
Deposit of
Checks
Customer
1 OI
Open
Invoice
Incoming Payment
Payment Means Cash
Customer
1 OI
Open
Invoice
Incoming Payment
Payment Means Check
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SAP AG 2003
External Reconciliations
Bank
2000
3000
External
Reconciliation
Account Statement
Debit Credit
2000
3000
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SAP AG 2003
Options for External Reconciliation
Printed Bank Statement
Manual Reconciliation
Statement
ending
balance
Reconciliation:
Manual
Automatic
Semi-Automatic
Open transactions
in G/L account
Open transactions
in G/L account
External statement
transactions
Bank Statement
Processing
Imported or
Manually Entered
Bank Statement
Imported or Manually
Entered Bank Statement
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