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My SAP ERP

Cathy Soulire, CA
Richard Marcoux, CA, CMA, CISA, PMP

Rencontre ASUG 22 septembre 2006
2
Ordre du jour
Introduction (15 min)
Dmystification de My SAP ERP
Quest-ce que mySAP ERP mapporte de plus? (60 min)
Exemples de nouveauts
New GL (5.0)
Rgularisation manuelle (5.0)
Financial supply chain management (5.0)
Gouvernance corporative (MIC et AIS) (My SAP ERP)
Express planning (My Sap ERP 2005)
Autres (closing cockpit, rconciliation inter-socit)
Questions (15 min)

3
Introduction
Introduction (15 min)
Contexte daffaire/ vision SAP
Infrastructure
Nouveauts applicatives
Explication contractuelle de My SAP ERP
Explication des versions



4
Le March
Faces
in 2003 deepest recession since the
depression
~240.000 bankruptcies in Western
Europe
Financials scandals due to a lack of
transparency and control
Demands.
Increased visibility and
control
Decreased cycle times
Improved forecasting
accuracy and timeliness
Rewards...
Superior strategy
Greater transparency and
compliance
Reduced costs
Increased efficiency
5

volution de contexte daffaires
Augmentation de la
coopration travers
la chane
dapprovisionnement
Coopration entre les
entreprises
Rduction des cots
et de lefficacit
travers lintgration
des processus
daffaires


Accent sur les
processus daffaires
internes
Ajout de valeur
travers la
coopration avec la
communaut
daffaires


Imbrication des
processus daffaires
La rvolution Internet
6





Infrastructure
7
A New Wave of Information Technology
Advancement in Technology
B
u
s
i
n
e
s
s

R
e
q
u
i
r
e
m
e
n
t
s

Integrated
processes
Adaptable
business
Replace
Leverage
Centralized
Computing
Client/Server
Architecture
X

Service-Oriented
Architectures
Automation
Efficiency
& Control
Strategic
Value
SAP R/2 SAP R/3 mySAP ERP
8

SAP NetWeaver

La plate-forme dapplication et dintgration ouverte pour une rduction du cot total de possession!


Mission critique: La force
et lexpertise SAP
Cot de possession
rduit: Technologie pr-
intgre et prte utiliser.
Rutilise les
investissements existants
et les amliore.
Complte: Fondation pour
servir tous les besoins
applicatifs.
Ouverte: Extension et
intgration des systmes
SAP et non-SAP rendues
faciles.
SAP NetWeaver
A
t
e
l
i
e
r

p
o
u
r

a
p
p
l
i
c
a
t
i
o
n
s

c
o
m
p
o
s

e
s

Intgration des individus
Accs multi-canaux
Portail Collaboration
Intgration de linformation
Intlligence daff.
Gestion des donnes matres
Gestion des
connaissances
Intgration des processus
Hub dintgration
Gestion des
processus
Plate-forme dapplications
J2EE (Java)
Abstraction (BD et systme dexploitation)
ABAP
G
e
s
t
i
o
n

d
u

c
y
c
l
e

d
e

v
i
e


9





Nouveauts applicatives
10
mySAP ERP
Exemples de nouveauts
Role-based functionality
Self Services - MSS / ESS
Travel management
Mendocino
E-Recruiting / Learning
Self-Service
Requisitioning
Biller direct (FSCM)
New general ledger
RFID enabled scenarios
Internet sales
Product Modeling
Performance management
Industry support
New collaboration options




Analytics
Strategic Enterprise Management
Corporate governance
Sarbanes Oxley
ESA Enablement
Open technology platform
Guided procedures
Adobe forms
Knowledge management
Portal
Mobile scenarios
Productivit
Insight Flexibilit
Diffrentiation
mySAP ERP
12





Entente contractuelle
13
La transition mySAP ERP
Contexte des licences/contrats
Le contrat
mySAP Business Suite
Le contrat
mySAP ERP
Le contrat
SAP R/3
Le contrat mySAP Business Suite
(anciennement mySAP.com contract)

inclut les fonctionnalits suivantes mySAP ERP, SCM,
CRM, PLM, et SRM, et SAP NetWeaver.
>Disponibles aux clients existants et les nouveaux clients<
Le contrat mySAP ERP
inclut les fonctionnalits de commerce lectronique,
analytiques, ressources humaines SAP NetWeaver.
>Disponibles aux clients existants et les nouveaux clients<
Le contrat SAP R/3
inclut les fonctionnalits de SAP R/3
et SAP R/3 Enterprise.
> Disponibles aux clients existants seulement<
Les options
de licences
14
La solution mySAP ERP
Composantes Description
Ventes Internet
Catalogue de produits
Libre-service pour le client
Commande / soumission
B2B et B2C
Ressources humaines
SAP HR
Administration RH
Gestion des bnfices
Gestion de lorganisation
Gestion des temps
Rapport lgal
Formation et vnements
Qualification du personnel et son dveloppement
Enterprise Portal
SAP EP
Gestion du contenu
Gestion des documents
Gestion de la connaissance
Business Intelligence & Warehouse
SAP BW
Systme dcisionnel (Business Intelligence)
Outils de gestion pour l'entreposage de donnes
Strategic Enterprise Management
SAP SEM
Gestion stratgique de lentreprise
Gestion de la performance
Consolidation financire
Planification daffaires
Relation avec les actionnaires
15
Scnarios avec mySAP ERP
Cible : Client avec un scnario Business Intelligence inclus dans mySAP ERP
Aujourdhui : Client - SAP R/3 4.6C seulement
Aujourdhui :
SAP R/3
4.6C

+ Aucun impact sur SAPR/3
+ Rapide implantation de SAP
BW
SAP R/3
4.6C

SAP BW
3.5

Aucun Instal.
et
implan.
- MAJ SAP R/3 requis pour 2006
Option A :
SAP R/3
Enterprise


SAP BW
3.5

MAJ Instal.
et
implan.
+ Ajouts avec SAP R/3 Enterprise
+ Version supporte moyen
terme avec SAP R/3 Enterprise

- Effort de conversion plus
important
Option B :
SAP ECC

SAP BW
MAJ
et
implan.
+ Ajouts avec SAP ECC
+ Cot moindre travers une
plus grande intgration SAP BW
3.5
Option C :
16





Versions
17
Stratgie de disponibilit des
versions
2011 2012 2002 2003 2004 2005 2006 2007 2008 2009 2010
mySAP ERP
2004 (ECC
6.0)
SAP R/3
Enterprise
SAP R/3
4.6C
SAP R/3
3.1I 4.6B
mySAP ERP
2005 (ECC
5.0)
Maint.
std.
D
e
c

D
e
c

Maintenance standard
Maint.
prol.
(17% + 2%)
D
e
c

D
e
c

Ramp-
Up
M
a
r

D
e
c

M
a
r

Maint.
prol.
(17% + 2%)
Maintenance
prolonge
(17% + 4%)
Maintenance
prolonge
(17% + 4%)
M
a
r

2014
M
a
r

M
a
r

Ramp-
Up
Maintenance standard
Maintenance standard
Maintenance standard
2013
Maintenance
spcifique client
D
e
c

Maintenance
spcifique client
Maint.
prol.
(17% + 2%)
Maintenance
prolonge
(17% + 4%)
Maintenance
spcifique client
M
a
r

M
a
r

Maint.
prol.
(17% + 2%)
Maintenance
prolonge
(17% + 4%)
Maintenance
spcifique client
Maint.
prol.
(17% + 2%)

Maintenance
prolonge
(17% + 4%)
Maintenance
spcifique client
Ramp-
Up
18
Nouvelles fonctionnalits
New GL (30 min)
Introduction nouveau GL
Un peu de configuration
Dfinition: ledger, caractristiques, on-line splitting, intgration en temps
rel avec CO
Est-ce obligatoire?
Amlioration dans la version 6.0





19
mySAP ERP: A Unified World
Today
Profit Center Ledger
Management and
Segment reporting
Special Ledger
Multi-dimensional,
Customer-defined
Industry Specific
Ledgers
B/S by Grant, Fund, Title
CoGS
Ledger
Classic GL
Legal
Requirements
New: General Ledger
Legal Requirements
Mgmt. and Segment reporting
Extensibility by Industries / Custom.
Balanced book by any dimension
Parallel sets of books
Fast Close
TCO reduction
Intl. Accounting Standards
Compliance & Transparency
Gestion Comptable Nouveau GL
21
SAP AG 2003
Benefits of the New General Ledger Overview
The new general ledger has an extended data structure by default.
Customer fields can also be added to the general ledger.
The (real-time) document split (online split) makes balance sheets for entities
possible, such as "Segment".
Reconciliation between Management Accounting (-> CO) and Financial
Accounting (-> FI) can occur in real time thanks to "Real-Time Integration CO -
> FI" Time-consuming reconciliation activities are omitted.
The "new GL" makes it possible to manage multiple "books" (-> ledgers) within
the general ledger. This is a possible display option to model parallel
accounting in the SAP System.
The new general ledger in mySAP ERP has the following advantages
compared to the conventional general ledger in R/3 Enterprise:
22





Un peu de configuration
23
Activation new GL
SAP AG 2003
Activating the New General Ledger Accounting
SPRO
Structure
SAP Customizing Implementation Guide
.......
Financial Accounting
Financial Accounting Global Settings
Activate New General Ledger Accounting
Company Code
.
FAGL_ACTIVATION
Release Notes
Change View "Activation of New General Ledger Accounting": Details
Existing BC Sets
Activation of New General Ledger Accounting
New General Ledger Accounting Is Active
Release Notes
Display IMG
Existing BC Sets
The activation flag is set in each client
24
Nouveau Menu aprs lactivation
SAP AG 2003
New Menu Paths After Activation
SPRO
Structure
SAP Customizing Implementation Guide
.......
Financial Accounting
Financial Accounting (New)
Financial Accounting Basic Settings (New)
Ledgers
Global Parameters for Company Codes
Document

General Ledger Accounting (New)


Master Data
Business Transactions
Planning
Periodic Processing
.
Accounts Receivable and Accounts Payable
Bank Accounting
Asset Accounting

Controlling
Investment Management

Release Notes
Display IMG
Existing BC Sets
25





Structure des tables
26
Design: Data Structure of the New GL
BSEG_ADD
BSEG
BSEG
BKPF BKPF
FAGLFLEXA
(dynamic)
FAGLFLEXT
(dynamic)
GLT0
Entry view part of the document
(if the leading ledger is affected)
Ledger and split parts of the document
(Much Leaner than data than in BSEG)
Totals table (Split Totals)
Document Header
Entry view part of the document
(if the leading ledger is not affected)
R/3
mySAP ERP
...
...
27





Ledger
28
SAP AG 2003
Ledger Definition
The leading ledger manages the (additional) local currency (currencies) that is (are) assigned
to the company code.
The leading ledger uses the fiscal year variant that is assigned to the company code.
The leading ledger uses the posting period variant that is assigned to the company code.
Special features of the leading ledger:
The leading ledger gets many of its "control parameters" (as before) from the company
code we tried to keep everything as familiar as possible specifically:
There is exactly one leading ledger!
Only the values from the leading ledger are posted on to CO in the standard system!
Define Ledgers in General Leader Accounting
0L
LD
FAGLFLEXT
Summary Table
Leading Ledger
Leading Ledger Name
SPRO
SAP provides the leading ledger 0L and summary table FAGLFLEXT
with the standard system.
29
Other
Ledger
HGB
Ledger
US GAAP
Ledger
More on ledgers
Parallel Ledgers
There is exactly one leading ledger in every client.
In Customizing it is determined which ledger in a client is assigned the role of leading ledger.
The leading ledger reflects the accounting principle which is used to generate the consolidated financial
statement. It is integrated with all subledgers and updated in all company codes (if posting is not ledger-
specific).
Example:

IAS
Ledger
Leading Ledger =
Group Ledger
30
Parallel Ledgers Posting to all Ledgers
Ledger not specified at time of document entry; posting to all defined GL ledgers

Transactions: incoming invoice, outgoing invoice, payment, e.g.

Ledger A
(IAS)

(leading
ledger)

Ledger C
(HGB)




Ledger B
(US GAAP)




31
Configuration - Ledger
32





Scnario - Caractristiques
33
SAP AG 2003
Scenarios Definition and Assignment
Scenarios provided by SAP:
Cost center update (FIN_CCA)
Update of the sender cost center and receiver cost center fields
Preparation for consolidation (FIN_CONS)
Update of consolidation transaction type and trading partner fields
Business area (FIN_GSBER)
Update of the sender business area and receiver business area fields
Profit center update (FIN_PCA)
Update of profit center and partner PC fields
Segmentation (FIN_SEGM)
Update of the segment, partner segment, and PC fields
Cost-of-sales accounting (FIN_UKV)
Update of the sender functional area and receiver functional area fields
...
Non-leading
ledger (N2)
Non-leading
ledger (N1)
Leading ledger
(0L)
Ledgers:
What is a scenario definition?
A scenario defines which fields are updated in the ledgers (in the general ledger view)
during a posting (from other application components).
34
Scenario dfinir caractristiques
35





Splitting document
36
Fonctionnalit - sliptting
SAP AG 2003
Document Splitting Motivation
Available functions in the SAP System (Release SAP ERP Central Component
5.0 and later) to create segment financial statements:
The Segment field is a standard field in the totals table for
the new general ledger (FAGLFLEXT)
New FI drill-down reporting functions let you create segment
financial statements
S
E
1
6
:
F
A
G
L
F
L
E
X
T
Requirement: Example: Posting w/diff. segment assignment
EUR 1,600 Input Tax 154000 40 4
SEG B EUR 6,000 Purch. Services 417000 40 3
SEG A EUR 4,000 Purch. Services 417000 40 2
EUR 11,600- Vendor X 1000 31 1 1000
Segment Curr. Amount Description Acct PK It CCd
E
n
t
r
y

V
i
e
w
Solution: Online spilt
37
Sliptting fonctionality
38
Splitting fonctionnality
39





Fin de priode
40 SAP AG 2003
Closing Operations Reduction in TCO
As you saw repeatedly in the "Integration" unit,
using the new general ledger can save you from
many periodic closing and reconciliation operations,
because the system has already performed them in real time.
This leads to a significant improvement in
Total Cost of Ownership (TCO).
Examples of eliminated closing activities:
Maintenance and use of the reconciliation ledger
Balance sheet adjustment (=> SAPF180)
Profit and loss adjustment (=> SAPF181)
Maintenance and use of the various FI-SL ledgers, such as transferring values to Profit
Center Accounting
Many tasks are also eliminated because technical support for segment reporting is
available
Other period-end closing activities are not omitted; they still have to be performed. But
there are differences to previous releases due to the new G/L logic.
During the AC210 course, you will examine the examples
Foreign currency valuation (of vendor line items)
The depreciation posting run
41
Nouveaut fin de mois; allocation mme
le GL
42
Allocation nouveau GL
43





Intgration FI-CO en temps rel
44
Intgration CO en temps rel
45





Est-ce obligatoire?
46
SAP AG 2003
The New General Ledger
The mySAP ERP Central Component in the Financials area of the
SAP System features an interesting alternative in general ledger
accounting:
The NEW GENERAL LEDGER
Important question: Do I have to use the new general ledger?
It will be optional for existing SAP customers. You will not be
forced to activate the New General Ledger. During a release
upgrade, the Classic General Ledger (-> totals table GLT0)
remains active at first.
Of course, the new general ledger has several advantages!
For initial installations (new SAP customers), the New General
Ledger is active by default in mySAP ERP.
47





Changement de 5.0 6.0
48
New GL Nouveauts avec ECC 6.0
49
Nouvelles fonctionnalits
Rgularisation manuelle / Accrual engine (5 min)
Fonctionnalit
Menu SAP et configuration



50
Rgularisation Manuelle
51
Rgularisation Manuelle
52
Menu SAP
53
Configuration
54
Nouvelles fonctionnalits
Finance supply chain magament (5 min)
Fonctionnalits et bnfices
Menu SAP



55
How to Reduce the Cashflow Cycle


Synchronize cash flows
Fast invoicing
Efficient collections
Effective dispute handling
Efficient payments
Credit policy
Inventory policy


56
Financial Supply Chain Management

Financial Supply Chain Management (FSCM) is an
integrated approach to provide better visibility and
control over ALL cash-related processes.

Better predictability of cash flow
Reduction of working capital
Reduction of operating expenses
End-to-end integration of business processes



57
Financial Supply Chain Management
Settle
& Pay
Forecast
Cash
Finance
Working
Capital
Resolve
Disputes
Reconcile
Issue
Invoice
Business Benefits
Shorter settlement cycles
Faster dispute resolution
Lower costs of payment and billing
Less bad or doubtful debt
Improved cash flow management
Reduced working capital
Decreased nonproductive float
Enhances CRM
Functionality
New: SAP Credit Management
New: SAP Biller Direct
New: SAP Dispute&Collection
Management
SAP In-House Cash
SAP Cash & Liquidity Management
SAP Treasury & Risk Management
SAP Contract Accounts
Receivable & Payable
Evaluate
Credit
58
Nouveau Menu - FSCM
59
Nouvelles fonctionnalits
Gouvernance corporative (5 min)
MIC
AIS
Whistler blower complaints



60
mySAP ERP supporting Corporate Governance
Built-in Control Principles of the
SAP Architecture
Inherent Controls
Configurable Controls
Security Controls
Reporting Controls
SAP NetWeaver & mySAP ERP
System Integration
Reduce complexity
Reduce custom integration
Increase company performance
SAP NetWeaver
Applications directly supporting
Corporate Governance
Management of Internal Controls
Audit Information System
Whistler Blower Complaints
Transparency for Basel II
Operational Risk Management *
mySAP ERP
Additional Capabilities
(New) General Ledger
Fast Close
Support for IAS
Transfer Pricing
SEM Business Consolidation
SEM Business Planning
SEM Strategy & Performance Mgmt.
SEM Risk Management
mySAP ERP
* mySAP ERP 2005
61
Exemple denvironnement non-intgr
62
Exemple denvironnement intgr avec SAP
63
lments cls
Gouvernance corporative
SAP MIC
Outil dautomatisation de la gestion des contrles internes
- Remplace la documentation papier
Aide rpondre aux besoins SOX (Actes 302 / 404)







AIS
Bote doutils pour les vrificateurs externes et internes
Rapports de contrles internes prdfinis, inclus dans un nouveau rle
SAP, couvrant les besoins daudit des comptes de bilan et rsultats
Dploiement facile et rapide
Exemples de nouveauts
Gouvernance corporative
64
Nouvelle fonctionnalit de documentation: MIC
65
Whistle Blower
New: Whistle Blower is required by the Sarbanes Oxley Act
Section 301
The Whistle Blower Complaints can be integrated into the intranet and
made available to all employees via URL call.
Optionally, the functionality can be used within the mySAP Enterprise
Portal, is ITS-based iView, integrated in any portal role.


66
Nouvelles fonctionnalits
Nouveaut monde CO (5 min)
Dfinition Express planning
Services offerts avec Express planning
Exemples de fonctionnalits dans Express planning



67
Dfinition Express planning
68
Services offerts
69
Fonctionnalit rvision des centres de cots
70
Fonctionnalit - Statut
71
Fonctionnalit - surveillance
72
Nouvelles fonctionnalits
Autres (10 min)
Clotre cockpit
Rconciliation inter-socit
Menu SAP
Entre de devises trangres par liste de travail



73
Closing Cockpit
The Closing Cockpit adds
business value because it
Accelerates the closing
process and strongly
improves user productivity by
unique access, automation,
and collaboration
Creates transparency and
supports compliance by
providing a perfect overview
of the closing status and
drilldown to all details
74





Interco rconciliation
75
Interco Rconciliation
76
Interco Rconciliation
77
Interco Rconciliation
78
Menu SAP
79





Entre des taux de change
80
Entre des taux de change - config
81
Entre des taux de change - config
82
Entre des taux de change
83
Nouvelle interface usager pour lentre de donnes
84
Transaction OB08
85


Merci!

Priode de questions
Montral
1250, rue Guy, bureau 700
Montral (Qubec) H3H 2T4
T : (514) 937-1188 F : (514) 937-9201
Qubec
3175, ch. des Quatre-Bourgeois, bureau 365
Sainte-Foy (Qubec) G1W 2K7
T : (418) 780-2080 F : (418) 654-1551
Hamilton
21, King Street West, bureau 900
Hamilton (Ontario) L8P 4W7
T : (905) 777-8171 F : (905) 777-0132

87





Annexes
88
Menu 5.0
89
Menu 4.7
90
Manage your strategy and the
performance of units

Strategy Management (SEM-CPM)
Balanced Scorecard, Risk Management,
Value based Mgmt. ,Strategy Templates
Performance Measurement (SEM-CPM)
Management Cockpit, Measure Builder, Measure Tree
Analysis, Benchmark Integration & Analysis
Business Consolidation (SEM-BCS)
Legal & Mgmt Cons., GAAP Adjustments,
Currency Translation, Inter-unit Eliminations, ...
Business Planning (SEM-BPS)
Modeling, Planning Framework, Simulation
Planning Applications,
Planning Process Coordination
Stakeholder Relationship Management (SEM-SRM)
Contact Management, Stakeholder Service
SEM Overview - What does it include ?
Strategic
Enterprise
Management
91
General Ledger
Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
Unified Financial and Management Accounting
One version of the truth stored in the General Ledger
Supports legal, segment, and management reporting
Multi-dimensional analysis slice and dice
Multiple hierarchies
Pre-defined reports delivered as SAP content
Extensibility / Flexibility
Option to expand standard accounting with industry specific
and/or customer-defined fields
Meets international expectations
Important for industry solutions
92
General Ledger
Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
Parallel Accounting
Arbitrary number of parallel ledgers
Same UI for all ledgers (data entry, functions, reporting)
Almost the same functionality for all ledgers
Online posting into multiple ledgers
Postings per specific ledger
Closing activities can be run in parallel ledgers simultaneously
Standard reporting for multiple ledgers
Remark: Using parallel accounts is still supported.
93
General Ledger
Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
Fast Close
Online processing instead of period-end closing activities
+ Online splitter
+ Real-time posting from CO into FI
No data redundancy closing activities are run just once
No data redundancy no time-consuming reconciliation
Balanced Books for any dimension
Essential for segment reporting
Important for various industries (public sector, insurance, media)
94
General Ledger
Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
TCO Reduction
Best fit no discussions about which component to implement
Reduction of implementation / training costs just one component
No data redundancy no reconciliation effort
Corporate Governance
Perfect support of transparency
Legal, segment and management reporting as unified whole
Less manual or double processing less risk to be non-compliant
95
Management of Internal Controls (MIC)
New: MIC adds business value for companies serious
about corporate governance
Reduces internal communication and administration expenses related
to compliance documentation
Streamlines assessment procedures, including tracking of issue
remediation which reduces costs and improves service levels
Focuses management reporting, highlighting issues in advance of
legal and regulatory
reporting deadlines which
reduces the risk of
non-compliance
Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
96
Audit Information System (AIS)
New: AIS is the tool for internal and external auditors
A result-oriented audit view is in an environment of mass
transactions only possible with computer-supported audit or control
procedures
The Audit Information System facilitates smoother and better quality
audits.
AIS supports
system audit,
business audit,
tax audit in an
SAP Environment.


Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance
97
Audit Information System (AIS)
New: AIS is the tool for internal and external auditors
Collection, structure, presetting of standard SAP Reporting
Individual selection and preparation of data
Data export
- document data
- account balances
- financial statement data

Financials Financial Accounting
Management
Accounting
Financial Supply Chain
Management
Corporate Governance